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Student Records Assistant Jobs in Indiana (NOW HIRING)

Purdue University

Student - Beekeeping

Hammond, IN · On-site

$14.75 - $18.50/hr

Hammond Job Summary The Student Assistant - Beekeeping supports university apiary operations ... Collect, record, and organize basic apiary data for research projects, coursework, or extension ...

Purdue University

Student (1)

West Lafayette, IN · On-site

$14.75 - $18.50/hr

West Lafayette Job Summary Purdue Brand Studio Productions is hiring a student to assist with classroom recordings. You'll set up a 4K video camera and wireless microphones, record lectures, and ...

Ivy Tech

Student Services Assistant

Noblesville, IN

$14.25 - $18/hr

High level of technical competency in all phases of clerical procedures and records management ... our students and employees and which every individual feels respected and valued. Ivy Tech is ...

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Student Records Assistant information

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Indiana?

For Student Records Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Indiana look for?

The top searched job categories for Student Records Assistant jobs in Indiana are:

What cities in Indiana are hiring for Student Records Assistant jobs?

Cities in Indiana with the most Student Records Assistant job openings:

Student Records Assistant jobs near you

Student Assistant Campus Operator

Indiana State University

Terre Haute, IN • On-site

$14.50 - $18.25/hr

Full-time

Posted 15 days ago

Indiana State University rating

5.4

Company rating: 5.4 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

596th of 618 rated colleges and universities

Job description

Position Details
Position Details
Student Employment Enrollment Requirements
Indiana State University student enrolled in at least 6 credit hours.
Comments to Applicants
All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf
Notice of Vacancy Number
ST2600053
Job Title
Student Assistant Campus Operator
Job Category
Regular Student Job
Job Type
Regular Student Jobs
Position Class Code
82100 Student Employee
Student Pay Grade
999
Hourly Wage/Salary
10.25
Job Summary/Basic Function
Greet callers, answer routine questions, forward calls and take messages.
Specific Responsibilities
Answer and manage the university's main telephone line, providing professional and courteous assistance to callers.
Greet callers, respond to general inquiries, and direct calls to the appropriate departments, faculty, or staff members.
Welcome and assist students, faculty, staff, and visitors entering the office.
Provide information regarding campus services, events, and general university resources.
Perform a variety of administrative and general office support duties, including filing, data entry, mail distribution, and maintaining office records.
Ensure efficient communication between callers, visitors, and campus departments.
Maintain a professional, organized, and customer-focused front office environment.
Assist with additional clerical and administrative tasks as assigned.
Work Schedule
Monday through Friday between the hours of 8am and 4:30pm
Desired Start Date
08/17/2026
Open Date
07/31/2026
Close Date
08/31/2026
Required Relevant Education & Experience
High School diploma or GED
Required Field(s) of Study
Indiana State University student enrolled in at least 6 credit hours.
Preferred Relevant Education and Experience
Supervisory Responsibilities
This job has no supervisory responsibilities.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to learn and retain information, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Excellent customer service skills, Professional demeanor, high energy, dynamic personality and excellent communication and interpersonal skills, Proven verbal and written communication skills, Willing to interact with students, Work effectively with a diverse community, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness
Other Knowledge, Skills and Abilities
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Job Duties
Essential Duties and Responsibilities
Greet callers, answer routine questions, forward calls and take messages. Performs other duties as assigned.

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