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Student Records Assistant Jobs in Indiana (NOW HIRING)

culveracademies

Assistant Registrar

Culver, IN · On-site

The Assistant Registrar leads all aspects of standardized testing, manages all student records to include academic databases and platforms, and communicates on behalf of the office to internal and ...

Purdue University

Student - Beekeeping

Hammond, IN · On-site

$14.75 - $18.50/hr

Hammond Job Summary The Student Assistant - Beekeeping supports university apiary operations ... Collect, record, and organize basic apiary data for research projects, coursework, or extension ...

Purdue University

Student (1)

West Lafayette, IN · On-site

$13/hr

While in the lab, the UTA will assist students with their projects, help with organizational tasks such as record keeping, and assist Prof. Blackmon with program administration tasks such as ...

Purdue University

Student (1)

West Lafayette, IN · On-site

$14.75 - $18.50/hr

West Lafayette Job Summary Purdue Brand Studio Productions is hiring a student to assist with classroom recordings. You'll set up a 4K video camera and wireless microphones, record lectures, and ...

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All JobsStudent Records JobsStudent Records Assistant JobsStudent Records Assistant Jobs in Indiana

Student Records Assistant information

What does a student records assistant do?

A Student Records Assistant is responsible for maintaining and organizing student records, such as transcripts, enrollment information, and academic histories. They ensure the accuracy and confidentiality of student data, handle requests for records from students and staff, and help update databases as needed. The role may also involve answering inquiries, processing registrations, and supporting other administrative functions within educational institutions. Attention to detail and good organizational skills are key for this job.

What are the key skills and qualifications needed to thrive as a student records assistant, and why are they important?

To thrive as a Student Records Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry and records management, typically supported by a high school diploma or equivalent. Proficiency with student information systems (SIS), Microsoft Office Suite, and document management software is often required. Excellent communication, discretion, and problem-solving abilities help you interact effectively with students, staff, and faculty while maintaining confidentiality. These skills are vital for ensuring accurate record-keeping, compliance with privacy regulations, and efficient support of academic operations.

What are some common challenges faced by student records assistants, and how can they be managed effectively?

Student Records Assistants often encounter challenges such as maintaining accuracy while handling large volumes of data, meeting tight deadlines during enrollment periods, and ensuring compliance with privacy regulations like FERPA. These challenges can be managed by developing strong organizational habits, utilizing student information systems efficiently, and collaborating closely with registrars, faculty, and administrative staff. Regular training on data management tools and privacy policies also helps ensure that records are processed accurately and securely.

What is the difference between Student Records Assistant vs Registrar Assistant?

AspectStudent Records AssistantRegistrar Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary courseworkHigh school diploma; some positions may require post-secondary education or certifications
Work EnvironmentEducational institutions, handling student data and recordsRegistrar offices, managing student registration and records
Employer & Industry UsageSchools, colleges, universitiesColleges, universities, educational institutions
Common Search & Comparison IntentUnderstanding job duties, requirements, and differencesComparing roles related to student record management

The Student Records Assistant primarily focuses on maintaining and updating student records, while the Registrar Assistant supports registration processes and administrative tasks within the registrar's office. Both roles work closely in educational settings but differ in specific responsibilities and focus areas.

What are popular job titles related to Student Records Assistant jobs in Indiana?

For Student Records Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Student Records Assistant jobs in Indiana look for?

The top searched job categories for Student Records Assistant jobs in Indiana are:

What cities in Indiana are hiring for Student Records Assistant jobs?

Cities in Indiana with the most Student Records Assistant job openings:

Student Records Assistant jobs near you
Infographic showing various Student Records Assistant job openings in Indiana as of September 2026, with employment types broken down into 50% Full Time, 25% Part Time, and 25% Temporary. Highlights an 75% In-person, and 25% Remote job distribution.

Federal Work-Study - Surgical Technology

Columbus, IN • On-site

Ivy Tech
201 - 500 employees
Learn more about Ivy Techexternal

$15/hr

Part-time

Posted 15 days ago

Job description

The Work-Study student will assist the Surgical Technology and Central Service Technician programs with the organization and electronic storage of historical student records. This position will help ensure program records are maintained in an organized, secure, and accessible manner in accordance with College policies and applicable accreditation requirements.

Primary Responsibilities

  • Scan paper copies of past Surgical Technology and Central Service Technician student records for electronic storage.
  • Accurately label and organize electronic files using the established filing system.
  • Review scanned documents to ensure they are complete, legible, and saved in the appropriate location.
  • Organize existing paper files as they are processed.
  • Maintain strict confidentiality of all student records and information in accordance with FERPA and College policies.
  • Assist with identifying missing, duplicate, or incorrectly filed documents and report concerns to the appropriate program faculty or staff.
  • Follow established record-retention procedures and accreditation requirements for maintaining student documentation.
  • Perform other related organizational and clerical duties as assigned

Pay Rate $15.00/hour

Qualifications

  • Strong attention to detail and organizational skills.
  • Ability to follow established filing and document-management procedures.
  • Basic computer and scanning skills.
  • Ability to work independently and complete tasks accurately.
  • Ability to maintain confidentiality when handling sensitive student information.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.

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