Primary Purpose
The Maintenance Scheduler is responsible for planning, scheduling, and coordinating all maintenance work to ensure maximum equipment reliability, workforce efficiency, and minimal downtime.
Core Responsibilities
1. Work Planning & Scheduling
- Developย daily, weekly, and shutdown schedulesย for maintenance activities
- Prioritize work orders based on:
- Safety
- Production impact
- Equipment criticality
- Ensure all requiredย labor, materials, and toolsย are available before scheduling
- Sequence jobs to minimize downtime and conflicts
2. Work Order Management
- Review and validate incoming work orders from the CMMS (e.g., SAP PM, Maximo, Infor EAM)
- Ensure work orders include:
- Clear scope of work
- Estimated labor hours
- Required parts/materials
- Track backlog and maintain aย healthy backlog (typically 2โ4 weeks)
3. Coordination with Operations & Maintenance
- Work closely with:
- Operations (to align production schedules)
- Maintenance supervisors/foremen
- Attendย daily/weekly planning meetings
- Coordinate equipment availability and downtime windows
4. Resource Allocation
- Assign labor based on:
- Skill set
- Availability
- Priority of work
- Optimize crew utilization and reduce idle time
5. Materials & Inventory Coordination
- Coordinate with procurement and warehouse teams
- Ensure parts are:
- Ordered
- Kitted
- Staged prior to scheduled work
- Avoid delays due to missing materials
6. Preventive & Predictive Maintenance Scheduling
- Maintain and schedule:
- Preventive Maintenance (PM) programs
- Predictive Maintenance (PdM) tasks
- Ensure compliance with OEM and regulatory requirements
7. Shutdown & Turnaround Planning
- Develop detailed schedules for:
- Planned outages
- Turnarounds (TARs)
- Coordinate contractors, materials, and timelines
- Track progress and adjust schedules as needed
8. Performance Tracking & Reporting
- Monitor KPIs such as:
- Schedule compliance (%)
- Equipment uptime
- Backlog levels
- Labor utilization
- Generate reports for management
9. Continuous Improvement
- Identify scheduling inefficiencies
- Improve planning accuracy and job estimates
- Support reliability initiatives (RCM, Lean, etc.
- Strong knowledge of maintenance processes and workflows
- Experience with CMMS systems
- Experience with Maximo and P6
- Organizational and time management skills
- Ability to read technical drawings and job scopes
- Strong communication and coordination abilities