Senior Library Assistant Jobs in California (NOW HIRING)

Location: Flexibility to be a hybrid role (Encino, CA) or Remote 

About Us

At Zevia, we're creating a world of better-for-you flavor-better for people and the planet. Our team is made up of courageous challengers and tenacious builders who are passionate about our mission. We're solutions-oriented, always improving, and we operate with a healthy thirst for risk. We believe in staying true to our convictions while continuously learning and evolving.

At our core, we are people-centric. We care deeply, lead with empathy, and operate as one team-no egos, just a shared purpose. We strive to reflect the diversity of our consumer base within our organization and foster a culture of empathy and humility.

Together, we aim to impact global health, provide affordable better-for-you products, and protect the planet by reducing plastic.

We're fighting the good fight to change the beverage industry for the better - and we're just getting started.

Summary

The Senior Legal Assistant provides administrative, operational, and organizational support to the General Counsel and Legal Department. This role is responsible for maintaining legal records, coordinating contracts and corporate documents, supporting board and governance administration, processing legal invoices, and assisting with day-to-day legal operations. The Senior Legal Assistant works closely with internal stakeholders, outside counsel, and vendors to help ensure the Legal Department operates efficiently and effectively while maintaining accurate records and supporting compliance obligations.  

What You'll Do 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Legal Administration & Document Management

• Maintain and organize legal files, corporate records, minute books, and document repositories
• Prepare, proofread, format, and distribute legal documents and correspondence
• Coordinate document execution, routing, signatures, and record retention.
• Maintain standard legal templates and document libraries
• Track legal department deadlines and administrative deliverables
• Assist with document management within Diligent and other legal systems 

Corporate Governance Support

• Coordinate logistics for Board of Directors and committee meetings.
• Compile and distribute board materials and meeting documents.
• Maintain corporate governance records and supporting documentation.
• Assist with annual stockholder meeting administration and record retention.
• Support preparation and organization of meeting materials, resolutions, and corporate records. 

Contract Administration

• Maintain the contracts database and filing systems.
• Monitor contract renewal and termination dates
• Organize executed agreements and supporting documentation
• Assist with administration and tracking of NDA's and other routine agreements.
• Coordinate contract recordkeeping and document retrieval requests. 

Legal Operations Support

• Process legal department invoices and assist with vendor administration.
• Support legal budget tracking and quarterly accrual reporting.
• Maintain legal department tools, systems, and subscriptions.
• Coordinate administrative matters with outside counsel and legal service providers.
• Assist with preparation of reports, presentations, and departmental communications.  

Cross-Functional Support

• Assist internal departments with legal document requests and record retrieval
• Coordinate information gathering for audits, compliance activities, and special projects
• Support Legal Team initiatives aimed at improving organization and operational efficiency
• Perform administrative duties and special projects assigned

What We're Looking For

• Undergraduate degree, paralegal certificate, or equivalent combination of education and professional experience. 
• Minimum of 2-4 years of experience in a legal assistant, legal administrative assistant, contract administration or related support role 
• Experience supporting attorneys, executives, or corporate governance activities preferred  
• Strong analytical and problem-solving skills with the ability to identify and solve difficult problems with effective solutions.
• Superior listening, verbal and written communication skills with the ability to express oneself clearly and succinctly in a variety of communication settings and styles.
• Strong proficiency with Microsoft Office products including Word, Excel, and PowerPoint. 

Supervisory Responsibility

This position does not currently have supervisory responsibilities

Work Environment

This job operates in a professional office environment.  This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move up to twenty-five (25) pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work

Part-Time, Non-Exempt

Hourly Rate

$40 - 50 per hour (dependent on skills and experience)

Travel

Ad hoc travel as necessary.  Not a travel role.

Work Authorization/Security Clearance

Must be eligible to work in the U.S.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.