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Secretary Jobs in Beloit, WI (NOW HIRING)

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Secretary information

See Beloit, WI salary details

$23.2K

$43.6K

$59.8K

How much do secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for secretary in Beloit, WI is $43,580.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,600.00 and $49,800.00 per year, depending on experience, location, and employer.

What does a secretary do?

A Secretary is often the first individual people come in contact with at a company, giving them the unofficial title as the “face of the organization.” They perform a wide range of tasks to assist the organization or company throughout the day. These tasks can include maintaining files, scheduling appointments or meetings, sending emails, recording meeting minutes, arranging guest travel arrangements, and answering phones. Secretaries frequently use computer software to create spreadsheets, manage databases, and produce documents, reports, and presentations. Some also gather data from a variety of sources, manage corporate libraries or manage stockrooms, buy supplies, and negotiate with vendors.

What are the key skills and qualifications needed to thrive as a secretary, and why are they important?

To thrive as a Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, usually supported by a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic bookkeeping systems is typically required. Excellent communication, discretion, and multitasking abilities help a Secretary excel in managing multiple responsibilities and interacting with diverse stakeholders. These skills ensure smooth office operations, efficient information flow, and professional support for teams and executives.

How does a secretary typically manage competing priorities and urgent requests throughout the workday?

Secretaries often handle multiple tasks simultaneously, such as scheduling meetings, answering correspondence, and supporting various team members. Managing competing priorities requires strong organizational skills, the ability to assess the urgency of requests, and clear communication with supervisors and colleagues. Many secretaries use digital tools like calendars and task management software to stay on top of deadlines and ensure nothing is overlooked. Proactively clarifying expectations and regularly updating supervisors about progress can help manage workload effectively.

What is the difference between Secretary vs Administrative Assistant?

AspectSecretaryAdministrative Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; some roles may prefer additional certifications or training
Work EnvironmentOffice settings, often in legal, medical, or corporate environmentsVaries from office to administrative support across industries
Job ResponsibilitiesManaging schedules, answering phones, filing, and correspondenceSupporting office operations, coordinating meetings, handling reports
Usage & Search IntentOften searched for in legal, medical, or corporate contextsBroader, includes general office support roles

While both roles involve administrative support, secretaries typically focus on managing schedules and correspondence within specific industries like legal or medical. Administrative assistants often have broader responsibilities supporting overall office functions across various industries.

Do secretaries get paid a lot?

Secretaries typically earn a median annual salary that varies by location and experience, with many earning around $35,000 to $50,000. Salaries can increase with skills in office management, proficiency in software like Microsoft Office, and additional certifications. Overall, secretaries' pay is generally considered moderate compared to other administrative roles.
More about Secretary jobs

What are the most commonly searched types of Secretary jobs in Beloit, WI?

The most popular types of Secretary jobs in Beloit, WI are:

What cities near Beloit, WI are hiring for Secretary jobs?

Cities near Beloit, WI with the most Secretary job openings:

Secretary jobs near you
Infographic showing various Secretary job openings in Beloit, WI as of August 2026, with employment types broken down into 2% As Needed, 84% Full Time, 12% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $43,580 per year, or $21 per hour.

Secretary - Hendricks Family Heart Hospital

Beloit Health System

Beloit, WI • On-site

$19.50 - $27.30/hr

Full-time

Posted 14 days ago

Beloit Health System rating

4.5

Company rating: 4.5 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Beloit Health System is hiring a Hendricks Family Heart Hospital Secretary to join our team in our busy Cardiovascular Services Department in our Cardio Interventional Clinic located at Beloit Memorial Hospital.
  • Shift: 1st
  • Schedule: 8:30a-5:00p
  • Hours per week: 40 hours per week
  • Benefits Status: Benefits Eligible
  • Department: Cardio Interventional Clinic

The Hendricks Family Heart Hospital Secretary greets all patients, visitors and vendors who enter the fourth floor. The Hendricks Family Heart Hospital Secretary schedules Cardiovascular Services Department visit appointments, creates outpatient encounters, registers all Cardiovascular Services Department appointment types, in addition to checking in the appointments and collecting applicable copayments. The Hendricks Family Heart Hospital Secretary creates messages for providers in order to facilitate communication between providers and patients, obtains permission from patients to get records from other facilities for continuing care, reschedules and readjusts department schedules as the need arises, and assists family members and vendors.
The Hendricks Family Heart Hospital Secretary will:
  • Greet patients and families courteously and complete timely registration.
  • Answer incoming calls promptly and professionally.
  • Schedule appointments and take messages accurately, ensuring all relevant information is recorded.
  • Screen and route phone calls, manage faxes, and facilitate communication between patients, staff, and physicians.
  • Verify insurance eligibility, obtain treatment authorizations, and complete check-in processes, including demographic updates, insurance verification, copay collection, and insurance card scanning.
  • Direct patients to appropriate waiting areas and verify emergency contact information.
  • Ensure compliance with all government and regulatory requirements.
  • Complete patient registration, admission, discharge, Medicare, and quality assurance forms accurately, obtaining all required signatures.
  • Collect and process patient payments (cash, check, debit, and credit card).
  • Refer insurance, billing, payment, account, and medical records questions to the appropriate department.
  • Process and coordinate medical record transfer requests.
  • Receive and route patient forms, including FMLA and workers' compensation documentation, to the appropriate departments.
  • Perform other duties as assigned.

Job Requirements:
  • High School graduate or equivalent required.
  • Comprehension and implementation of the Cerner maintenance manual.
  • Medical terminology and/or medical reception experience preferred.
  • Excellent organizational, verbal communication and interpersonal relation skills to be utilized with coworkers, patients and the public.
  • Ability to work independently in a fast paced environment while keeping information private and confidential.
  • High level of flexibility is required.

Apply to today to join our team!

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