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Manager Secretary Jobs in Beloit, WI (NOW HIRING)

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Manager Secretary information

See Beloit, WI salary details

$24K

$44.9K

$61.6K

How much do manager secretary jobs pay per year?

As of Sep 7, 2026, the average yearly pay for manager secretary in Beloit, WI is $44,935.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,700.00 and $51,300.00 per year, depending on experience, location, and employer.

What is a manager secretary?

Manager Secretaries are administrative professionals who provide support to managers and executives within an organization. Their responsibilities often include scheduling meetings, handling correspondence, organizing files, and preparing reports to ensure smooth day-to-day operations. They act as a bridge between management and other staff, managing communication and assisting in various administrative tasks. Strong organizational and communication skills are essential for this role. Manager Secretaries often play a key part in maintaining office efficiency and supporting leadership.

How does a manager secretary typically support multiple executives or departments, and what strategies can help manage competing priorities?

A Manager Secretary often provides administrative support to more than one executive or department, which requires strong organizational and multitasking skills. Managing competing priorities involves maintaining a clear calendar, setting realistic deadlines, and communicating proactively with all stakeholders. Utilizing digital tools for scheduling and task tracking, and regularly checking in with supervisors to reassess priorities, can help ensure that urgent tasks are handled efficiently without overlooking routine responsibilities. This collaborative approach not only streamlines workflow but also builds trust across the team.

What are the key skills and qualifications needed to thrive as a manager secretary, and why are they important?

To thrive as a Manager Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, generally supported by a diploma or degree in business administration or a related field. Familiarity with office software (such as Microsoft Office Suite), scheduling systems, and sometimes shorthand or transcription tools is typically required. Excellent communication, discretion, and time management are vital soft skills that help in supporting executives and managing sensitive information. These skills and qualities are important because they ensure efficient office operations, effective communication, and reliable support for management.

What are the most commonly searched types of Secretary jobs in Beloit, WI?

The most popular types of Secretary jobs in Beloit, WI are:

Manager Secretary jobs near you

Secretary - Hendricks Family Heart Hospital

Beloit Health System

Beloit, WI • On-site

$19.50 - $27.30/hr

Full-time

Posted 13 days ago

Beloit Health System rating

4.5

Company rating: 4.5 out of 10

Based on 20 frontline employees who took The Breakroom Quiz

Job description

Beloit Health System is hiring a Hendricks Family Heart Hospital Secretary to join our team in our busy Cardiovascular Services Department in our Cardio Interventional Clinic located at Beloit Memorial Hospital.
  • Shift: 1st
  • Schedule: 8:30a-5:00p
  • Hours per week: 40 hours per week
  • Benefits Status: Benefits Eligible
  • Department: Cardio Interventional Clinic

The Hendricks Family Heart Hospital Secretary greets all patients, visitors and vendors who enter the fourth floor. The Hendricks Family Heart Hospital Secretary schedules Cardiovascular Services Department visit appointments, creates outpatient encounters, registers all Cardiovascular Services Department appointment types, in addition to checking in the appointments and collecting applicable copayments. The Hendricks Family Heart Hospital Secretary creates messages for providers in order to facilitate communication between providers and patients, obtains permission from patients to get records from other facilities for continuing care, reschedules and readjusts department schedules as the need arises, and assists family members and vendors.
The Hendricks Family Heart Hospital Secretary will:
  • Greet patients and families courteously and complete timely registration.
  • Answer incoming calls promptly and professionally.
  • Schedule appointments and take messages accurately, ensuring all relevant information is recorded.
  • Screen and route phone calls, manage faxes, and facilitate communication between patients, staff, and physicians.
  • Verify insurance eligibility, obtain treatment authorizations, and complete check-in processes, including demographic updates, insurance verification, copay collection, and insurance card scanning.
  • Direct patients to appropriate waiting areas and verify emergency contact information.
  • Ensure compliance with all government and regulatory requirements.
  • Complete patient registration, admission, discharge, Medicare, and quality assurance forms accurately, obtaining all required signatures.
  • Collect and process patient payments (cash, check, debit, and credit card).
  • Refer insurance, billing, payment, account, and medical records questions to the appropriate department.
  • Process and coordinate medical record transfer requests.
  • Receive and route patient forms, including FMLA and workers' compensation documentation, to the appropriate departments.
  • Perform other duties as assigned.

Job Requirements:
  • High School graduate or equivalent required.
  • Comprehension and implementation of the Cerner maintenance manual.
  • Medical terminology and/or medical reception experience preferred.
  • Excellent organizational, verbal communication and interpersonal relation skills to be utilized with coworkers, patients and the public.
  • Ability to work independently in a fast paced environment while keeping information private and confidential.
  • High level of flexibility is required.

Apply to today to join our team!

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