Secretarial Assistant Jobs in Rising Fawn, GA (NOW HIRING)

Position Summary:

The Campus Security Summer Worker is a vital member of the department, responsible for providing high-quality administrative support and ensuring a welcoming environment for all campus visitors. Primary duties include serving as the first point of contact by answering multi-line phone systems, receiving and directing guests, and managing the distribution of essential resources such as parking permits and facility keys. The ideal candidate will demonstrate excellent communication skills, maintain a professional demeanor under pressure, and uphold campus safety standards while assisting the Security Manager with various operational tasks.

Qualifications for Position:

• Honesty, integrity, and ability to handle sensitive information in a confidential manner

• Maintain professional appearance

• Must be able to work outside of class and NCAA athletics during the workweek and as needed nights and weekends

• Organization and communication skills

• Ability to relate to customers in a cooperative and supportive manner in contentious situations

• Ability to research, interpret, and clearly relate needed information to customers with clear expectations as needed

• Ability to pay close attention to detail with a high degree of accuracy

• Must be able to work productively and diligently both alone (self-motivated) and positively in a team environment

• Proficient in office and mobile applications

• Experience working with computers and technical material

• Willing to learn new programs and applications with speed and accuracy

• Capable of using hand and power tools

• Capable of planning activities based on assigned tasks

• Ability to be flexible with changing tasks while maintaining and communicating other task deadlines and priorities

• Physical Requirements:

• Distinguish color differences, sufficient hearing, capable of stooping, bending, walking long distances, standing for long periods of time, able to work outdoors in various reasonable weather conditions, and able to lift heavy objects and equipment up to 30 lbs regularly.

Expected Duties and Responsibilities:

• Work with and assist the Office Coordinator and Director with assigned tasks

• Observe and report campus and office needs or deficiencies, campus safety issues, and other related problems through the work request system and other office reporting systems

• Responsible for following instructions and seeking clarification when needed

• Adhering to all safety practices and training

• Responsible for key requests, permit issuance, and checking in and out keys and permits through the various databases, folders, and clipboards

• Organize, maintain, and update office records (not limited to: key records, parking records, holds, and other safety binders and data)

• Assist customers with the education of office services, information, and deadlines in a friendly way

• Assist with Work-Requests and FURFs

• Issue Citations accurately without bias

• Assist with computer-related tasks not limited to: reports, filing, research, and data entry

• Provide both secretarial and technical customer service, not limited to: resolving key or parking issues and related technical troubleshooting and resolution

• Perform other tasks as assigned by the supervisor

Assisting ScotsCard workers with, but not limited to, the following:

Checking cards in and out through the clipboard

Issue and replace student IDs

Maintaining Card Access records

Work Habits (with the alignment of Core Values)

The College asks its staff members the following fundamental work habits:

• Do good work. (Service, Diligence, Faithfulness)

• Take ownership of your job. (Selflessness, Diligence, Resourcefulness, Enterprising, Creative)

• Be punctual. (Service, Diligence, Integrity, Faithfulness)

• Dress professionally and appropriately for your job. (Humility)

• Make suggestions when appropriate. (Resourcefulness, Enterprising, and Creative)

• Communicate openly and honestly. Seek to resolve differences in accordance with the scriptural patterns summarized in the Staff Manual policy on Fair Treatment as well as the Grievance and Appeals Procedure. (Integrity, Faithfulness)