Scientific Program Coordinator Jobs in Massachusetts

• Initiate, manage, and oversee program outreach efforts with the global fungal scientific community. 
• Maintain working relations with a large number of community experts to routinely solicit information about organisms and methods. 
• Develop and conduct community surveys for feedback.   
• Coordinate and attend meetings with community experts, keep meeting notes, prepare meeting materials and discussion topics, and manage follow-up communications.
• Manage incoming community-related communications. Assist in scheduling meetings with external collaborators. 
• Build and maintain a structured database of researchers, collaborators, and community contacts. 
• Research and track scientific conferences, workshops, and community events relevant to fungal biology, microbiology, and biotechnology. 
• Draft short research briefs, background summaries, and landscape overviews related to scientific events, emerging communities, or thematic areas of interest. 
• Coordinate logistics for in-person and virtual scientific meetings, workshops, and convenings, including scheduling, speaker coordination, and materials preparation. Support speaker preparation, information sharing, and post-event follow-up.

• Support planning and execution of the Fungal Program by maintaining clear project documentation, timelines, and milestone tracking in collaboration with program leadership.
• Assist in the development and upkeep of concise project plans, including scope, objectives, deliverables, timelines, and dependencies.
• Track progress against milestones and flag risks, delays, or resourcing needs; support follow-up on action items.
• Prepare meeting agendas, capture notes, document decisions, and track action items for program meetings.
• Help compile progress summaries, internal updates, and external reports aligned with Wellcome Trust–funded program requirements.
• Maintain organized repositories of program materials, protocols, presentations, and reference documents.
• Provide general administrative and coordination support, including document formatting, meeting follow-ups, and light calendar management.
• Support internal research planning efforts and cross-team initiatives as needed.

• >3 years of experience in fungal research is required.
• >3 years of experience in program coordination, project management, operations, or a similar support role is required. 
• Bachelor’s degree required in scientific or research-intensive fields (e.g., biology, bioengineering, microbiology, public health, or related disciplines).
• Demonstrated ability to manage multiple workstreams, track details, and follow projects through from planning to execution.
• Strong organizational skills with excellent attention to detail.
• Ability to synthesize complex information into clear, concise written summaries.
• Ability to navigate scientific content such as conference programs, research abstracts, and technical documentation.
• Strong written and verbal communication skills; professional and thoughtful in external interactions.
• Proficiency with Google Workspace and Microsoft Office; familiarity with collaborative and project management tools (e.g., Notion, Airtable, Slack, Monday, or similar) is a plus.
• Self-starter who demonstrates initiative and can operate effectively with limited oversight.
• Demonstrated commitment to diversity, inclusion, and cultural awareness through actions and communication.

• An opportunity to change the world and work with some of the smartest and most talented experts from different fields.
• Excellent medical, dental, and vision insurance through a PPO plan; parental leave.
• Generous time off + paid holidays.
• Wellness allowance for fitness and wellness activities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.