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Scheduling Operations Associate Jobs in Worcester, MA

Visterra

Operations Associate & Receptionist

Waltham, MA · On-site

$30 - $36/hr

Operations Associate & Receptionist The Operations Associate & Receptionist is responsible for ... scheduling, coordination, and ad-hoc administrative tasks as needed. * Support leadership by ...

Kohl's

Part-Time Stockroom Operations Associate

Northborough, MA · On-site

$16.50 - $23.85/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Ability to maintain prompt and regular attendance and meet scheduling requirements as set by the ... Pay Range: $16.50 - $23.85 Kohl's offers a variety of benefits to associates depending on full-time ...

Nouria

Retail Operations Team Member

Milford, MA · On-site

GENERAL SUMMARY Our Sales Associates are responsible for the proper and efficient operation of the ... Must be able to work a flexible schedule as needed. Communicate verbally and in writing with ...

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All JobsScheduling Operations Associate JobsScheduling Operations Associate Jobs in Worcester, MA

Scheduling Operations Associate information

See Worcester, MA salary details

$11

$26

$53

How much do scheduling operations associate jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for scheduling operations associate in Worcester, MA is $26.19, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $30.24 per hour, depending on experience, location, and employer.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What is a scheduling operations associate?

A scheduling operations associate is responsible for coordinating and managing schedules within an organization, ensuring that appointments, meetings, or shifts are properly planned and executed. They often use scheduling software and require strong organizational and communication skills to optimize operational efficiency.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

Is being a scheduling operations associate a hard job?

Scheduling operations associates typically handle organizing and coordinating schedules using tools like calendar software, requiring attention to detail and time management skills. The job can involve repetitive tasks and managing multiple priorities, but it generally depends on the complexity of the organization and the volume of scheduling needed.

What are popular job titles related to Scheduling Operations Associate jobs in Worcester, MA?

For Scheduling Operations Associate jobs in Worcester, MA, the most frequently searched job titles are:

What job categories do people searching Scheduling Operations Associate jobs in Worcester, MA look for?

The top searched job categories for Scheduling Operations Associate jobs in Worcester, MA are:

What cities near Worcester, MA are hiring for Scheduling Operations Associate jobs?

Cities near Worcester, MA with the most Scheduling Operations Associate job openings:

Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in Worcester, MA as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,470 per year, or $26.2 per hour.

Operations Associate & Receptionist

Vistera Inc

Waltham, MA • On-site

$30 - $36/hr

Full-time

Re-posted 9 days ago

Job description

Operations Associate & Receptionist

The Operations Associate & Receptionist is responsible for managing day-to-day office and facilities operations, coordination, and front-of-house responsibilities in an active and fast-paced environment. This role serves as a key operational point of contact for employees, visitors, vendors, and external partners, while also providing administrative and executive assistant support to senior leaders as needed.


This is a full-time, regular position located at Visterra's facility in Waltham, MA. The hours will be Monday through Friday from 8:30 AM - 5:00 PM.

Key duties and responsibilities:

Office & Facilities Operations

  • Manage daily office and facilities operations across office and lab environments.
  • Coordinate with vendors related to office services, maintenance, supplies, and facilities needs.
  • Identify, troubleshoot, and resolve operational issues; escalate appropriately when required.
  • Support office expansion or reconfiguration initiatives, as well as increased operational complexity as the company demands evolve.

Reception & Visitor Management

  • Serve as the primary point of contact for visitors, guests, and external partners.
  • Manage the digital security badging system and visitor logs to ensure a safe and secure office environment.
  • Coordinate meetings, including deliveries for lunches and meals, visitor logistics, and day-to-day traffic through the office.
  • Maintain a professional, welcoming, and organized front-of-house environment.

Operational Support & Issue Management

  • Act as primary point of contact for day-to-day operational questions, issues, and requests.
  • Professionally handle complaints, ad-hoc requests, and unexpected situations.
  • Communicate updates clearly and in a timely manner to relevant stakeholders.

Executive Assistant Support

  • Provide administrative and executive assistant support to select senior leaders.
  • Assist with scheduling, coordination, and ad-hoc administrative tasks as needed.
  • Support leadership by anticipating needs and helping manage day-to-day operational details, and ad hoc events.

General Administrative & Operational Support

  • Manage office supplies, inventory, and ordering processes to support daily office and lab operations.
  • Manage shipment and delivery of Company outgoing and incoming packages, including accurate daily logging of office and lab deliveries.
  • Support onboarding logistics and general office coordination.
  • Maintain organization, documentation, and operational consistency.

Minimum Qualifications

  • Bachelor's degree required.
  • At least 1+ years of experience in office operations, facilities, or administrative roles.
  • A positive, professional, approachable attitude; exceptional interpersonal and communication skills and the ability to build professional rapport with staff, executives, board members, and visitors at all levels.
  • Demonstrated ability to operate independently and manage competing priorities.
  • Ability to regularly handles confidential and proprietary information with utmost discretion.
  • Strong organizational and communication skills with demonstrated ability to prioritize and work independently.
  • Proficient skills in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, Teams.
  • Experience working in an ERP or receiving system helpful but not required.
  • Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
  • Comfortable working in a growing, dynamic environment with evolving needs


Company


Visterra is a clinical stage biotechnology company committed to developing innovative biologic therapies (monoclonal antibodies and therapeutic muteins) for the treatment of kidney diseases, with an immuno-nephrology focus in drug development. Our proprietary technology platform enables the design and engineering of precision antibody or protein-based drug candidates to modulate key disease targets. We are developing a robust pipeline of novel therapies for patients with unmet needs.

Visterra is a wholly owned subsidiary of Otsuka America, Inc., which is a U.S. holding company subsidiary of Otsuka Pharmaceutical Co., Ltd. of Japan. Visterra has approximately 100 employees, and is located in Waltham, Massachusetts.


Visterra provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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