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Scheduling Operations Associate information

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$11

$26

$52

How much do scheduling operations associate jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for scheduling operations associate in Charlottesville, VA is $26.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.64 and $30.05 per hour, depending on experience, location, and employer.

What does a scheduling operations associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What are some common challenges faced by scheduling operations associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.

What are the key skills and qualifications needed to thrive as a scheduling operations associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What job categories do people searching Scheduling Operations Associate jobs in Charlottesville, VA look for?

The top searched job categories for Scheduling Operations Associate jobs in Charlottesville, VA are:

What cities near Charlottesville, VA are hiring for Scheduling Operations Associate jobs?

Cities near Charlottesville, VA with the most Scheduling Operations Associate job openings:

Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in Charlottesville, VA as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $54,155 per year, or $26 per hour.

Event Operations Associate, Student Affairs

University of Virginia

Charlottesville, VA • On-site

$21 - $24/hr

Full-time

Posted 26 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

210th of 623 rated colleges and universities

Job description

The University of Virginia's Student Affairs Event Management team has an opportunity for a full-time Event Operations Associate.
Student Affairs Event Management is responsible for the operation and coordination of more than 10,000 events within student activity spaces each year - this includes Newcomb Hall, The UVA Chapel, Ern Commons, the Student Activities Building, outdoor venues, and many more.
The Operations Associate works as part of the event scheduling and coordination team on a variety of activities, including student organization, university department, and outside events. This individual supervises a team of around 20 student staff members that are responsible for room configurations, event set-up and breakdown, maintaining event records and databases, and providing exceptional customer service before, during, and after events. This person plays an important role in creating welcoming, well-organized spaces that support student engagement and the broader mission of Student Affairs.
Responsibilities
The Event Operations Associate will be coordinating with the professional and student staff of Newcomb Hall to ensure that Newcomb Hall is open to the public and prepared for events.
Event Operations:
  • Communicate event details to stakeholders and proactively solve problems independently and as part of a team
  • Review daily event schedules using 25Live application
  • Contact student groups and departments regarding their events
  • Ensure rooms are set up correctly
  • Collaborate with Student Affairs event colleagues from AV and Building Facilities teams to align timelines and resources for events as needed

Student Supervision:
  • Recruit, hire, train, evaluate, supervise and schedule student staff
  • Support student building managers with targeted meetings and guidance
  • Develop and deliver training and professional development opportunities for student employees
  • Serve as part of the Student Staff Development Committee to support the broader student staff experience within Student Affairs spaces
  • Ensure staff responsibilities are completed, and staff policies are followed to create an efficient, safe, and successful team

Administrative:
  • Prepare reports on event setup accuracy, room use, and building statistics
  • Effectively manage student personnel budget
  • Attend weekly staff meetings, event operations meetings, and event scheduling planning sessions
  • Complete all other duties as assigned

Minimum Qualifications
  • Education: Bachelor's degree or combination of education, experience, and or certifications in lieu of degree requirement.
  • Experience: 3+ years of relevant experience.

Preferred Qualifications
  • Experience with 25Live facility scheduling software, and When2Work staffing software
  • Higher Ed, convention or event venue operations experience
  • Experience coordinating part-time staff schedules

Physical Demands
Employee will be required to lift various weights, climb ladders and stairs in order to complete jobs. The use of both hands and a repetitive motion will be required while performing duties.
Salary Range
The anticipated hiring range is $21.00 - $24.00 per hour, commensurate with education and experience.
Position Type & Work Location
  • This is a non-exempt-level, benefited position. Learn more about UVA benefits .
  • This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community
To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA .
Application Timeline
Application review will begin after August 3, 2026 Applications must be received by August 10, 2026.
Additional Requirements
  • Background checks will be conducted on all new hires prior to employment.
  • This position will not consider candidates who require immigration sponsorship at this time.

How to Apply
Please apply online , by searching for requisition number R0085534. Complete an application with the following documents:
  • Resume
  • Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration
Internal applicants: Search and apply for jobs on the UVA Internal Careers website .
Reference Check Process
Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
Contact
  • For questions about the position, please contact Robert Gough Jr. at rhg4a@virginia.edu
  • For questions about the application process, please contact Eric Allen at uth9qh@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment .

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About University of Virginia

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The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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