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Scheduling Operations Associate Jobs in Vienna, VA

LVMH

Operations Associate - Part Time

Ashburn, VA · On-site

$21.75 - $24.88/hr

VOTRE PROFIL Operations Associate - Part Time * NOUVEAU Publiée le 25.07.2026 Sephora Retail ... Scheduling and Reliability * Must meet the required minimum number of weekly shifts/ hours ...

LVMH

Operations Associate - Full Time

Reston, VA · On-site

$21.75 - $24.88/hr

VOTRE PROFIL Operations Associate - Full Time Publiée le 15.06.2026 Sephora Retail Référence ... Scheduling and Reliability * Must meet the required minimum number of weekly shifts/ hours ...

LVMH

Operations Associate - Part Time

Fairfax, VA · On-site

$21.75 - $24.88/hr

VOTRE PROFIL Operations Associate - Part Time Publiée le 26.06.2026 Sephora Retail Référence ... Scheduling and Reliability * Must meet the required minimum number of weekly shifts/ hours ...

HIAS Inc

People Operations Associate

Silver Spring, MD

$60K - $65K/yr

HIAS seeks a People Operations Associate to support administrative tasks and services supporting ... Support with the larger People and Culture team with scheduling as needed. * Serve as a back-up to ...

HIAS Inc

People Operations Associate

Silver Spring, MD · On-site

$60K - $65K/yr

HIAS seeks a People Operations Associate to support administrative tasks and services supporting ... Support with the larger People and Culture team with scheduling as needed. * Serve as a back-up to ...

HIAS Inc.

People Operations Associate

Silver Spring, MD

$60K - $65K/yr

HIAS seeks a People Operations Associate to support administrative tasks and services supporting ... Support with the larger People and Culture team with scheduling as needed. * Serve as a back-up to ...

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All JobsScheduling Operations Associate JobsScheduling Operations Associate Jobs in Vienna, VA

Scheduling Operations Associate information

See Vienna, VA salary details

$11

$26

$53

How much do scheduling operations associate jobs pay per hour?

As of Jul 30, 2026, the average hourly pay for scheduling operations associate in Vienna, VA is $26.34, according to ZipRecruiter salary data. Most workers in this role earn between $17.84 and $30.38 per hour, depending on experience, location, and employer.

What does an operations associate do?

An operations associate is responsible for supporting the daily functions of a company's operations, such as coordinating schedules, managing data, and ensuring processes run smoothly. They often use tools like spreadsheets and scheduling software and may need strong organizational and communication skills.

What is the difference between Scheduling Operations Associate vs Scheduling Coordinator?

AspectScheduling Operations AssociateScheduling Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in office administrationHigh school diploma; experience in scheduling or administrative roles often preferred
Work EnvironmentOffice setting, often supporting operations teamsOffice environment, coordinating schedules across departments or clients
Employer & Industry UsageUsed in healthcare, logistics, and corporate sectorsCommon in healthcare, education, and corporate sectors
Primary FocusManaging scheduling operations, data entry, and supporting workflowOrganizing and coordinating schedules, communicating with stakeholders

The main difference between a Scheduling Operations Associate and a Scheduling Coordinator lies in their scope of responsibilities. The Associate typically focuses on supporting operational workflows and data management, while the Coordinator emphasizes organizing and communicating schedules across teams or clients. Both roles require similar credentials and are found in various industries, but their specific duties and focus areas differ slightly.

What is the 3 month rule for jobs?

The 3 month rule in the context of a Scheduling Operations Associate typically refers to a probationary period of three months during which employee performance and fit are evaluated. This period often determines whether the employee continues in the role or receives additional training and support. It is a common practice to ensure new hires meet job expectations before permanent employment is confirmed.

What are the job duties of a scheduler?

A Scheduling Operations Associate is responsible for creating and managing schedules for staff, equipment, or resources to ensure efficient operations. They coordinate with team members, update schedules as needed, and use scheduling software or tools to maintain accuracy and timeliness.

What does a Scheduling Operations Associate do?

A Scheduling Operations Associate is responsible for coordinating and managing schedules for employees, resources, or services within an organization. Their tasks often include organizing appointments, maintaining calendars, ensuring efficient use of time and resources, and communicating with relevant stakeholders to avoid conflicts or overlaps. They use scheduling software and tools to monitor and adjust schedules as needed, helping to streamline operations and improve productivity. This role requires strong organizational, communication, and problem-solving skills.

What is scheduling operations?

Scheduling operations involves planning and coordinating the timing of tasks, appointments, or resources to ensure efficient workflow. In a Scheduling Operations Associate role, this includes managing schedules, using tools like calendar software, and ensuring timely completion of activities to optimize productivity.

What are the key skills and qualifications needed to thrive as a Scheduling Operations Associate, and why are they important?

To thrive as a Scheduling Operations Associate, you need strong organizational skills, attention to detail, and experience in scheduling or administrative roles, often supported by a bachelor’s degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or workforce management systems) and proficiency in Excel are typically required. Excellent communication, problem-solving abilities, and adaptability help you manage shifting priorities and coordinate effectively with teams. These skills ensure efficient operations, minimize scheduling conflicts, and support smooth business workflows.

What are some common challenges faced by Scheduling Operations Associates and how can they be managed?

Scheduling Operations Associates often encounter challenges such as managing last-minute changes, balancing multiple priorities, and coordinating across departments to avoid conflicts. Effective communication, adaptability, and strong organizational skills are essential for success in this role. Utilizing scheduling software and maintaining open channels with stakeholders can help manage these challenges and ensure smooth operations.
What job categories do people searching Scheduling Operations Associate jobs in Vienna, VA look for? The top searched job categories for Scheduling Operations Associate jobs in Vienna, VA are:
What cities near Vienna, VA are hiring for Scheduling Operations Associate jobs? Cities near Vienna, VA with the most Scheduling Operations Associate job openings:
Scheduling Operations Associate jobs near you
Infographic showing various Scheduling Operations Associate job openings in Vienna, VA as of June 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 79% Physical, 1% Hybrid, and 20% Remote job distribution, with an average salary of $54,790 per year, or $26.3 per hour.

Scheduling & Operations Coordinator

U Street Parking

Washington, DC • On-site

$21 - $23/hr

Full-time

Posted yesterday

New

Job description

Location: Washington, DC

Department: Security Operations

Reports To: Director of Security

Position Summary

USP Security is seeking a highly organized, detail-oriented, and motivated Scheduling & Operations Coordinator to join our growing operations team. This is a fast-paced position responsible for managing employee schedules across multiple client locations while ensuring operational coverage, compliance, and exceptional customer service.

The ideal candidate thrives under pressure, possesses outstanding organizational skills, and is comfortable making difficult scheduling decisions while maintaining professionalism. This position requires someone who can effectively communicate with employees, enforce scheduling expectations, and adapt quickly to changing operational needs.

This role reports directly to the Director of Security and offers opportunities to gain experience in security operations, compliance, workforce management, and business administration.

Recent college graduates are strongly encouraged to apply.

Essential Responsibilities

Scheduling & Workforce Management

Develop, maintain, and manage daily and weekly employee schedules.

Ensure all client posts remain fully staffed while minimizing overtime.

Coordinate shift changes, call-offs, vacations, and emergency staffing needs.

Contact employees regarding available shifts and staffing shortages.

Maintain accurate scheduling records and employee availability.

Monitor attendance, missed shifts, and schedule compliance.

Exercise sound judgment when making staffing decisions in a time-sensitive environment.

Operations Support

Assist the Director of Security with day-to-day operational tasks.

Help maintain personnel records and scheduling documentation.

Coordinate communication between Operations Managers and field personnel.

Support administrative functions for special projects and client requests.

Compliance & Administrative Support

Assist with compliance audits and personnel file reviews.

Verify required licenses, certifications, and training records remain current.

Assist with quality assurance initiatives and internal operational audits.

Support invoicing, billing verification, and payroll-related administrative tasks.

Perform additional administrative duties as assigned.

Qualifications

Required

High school diploma or equivalent.

Strong attention to detail and organizational skills.

Excellent verbal and written communication abilities.

Ability to multitask in a fast-paced environment.

Strong problem-solving and decision-making skills.

Ability to remain calm under pressure.

Professional demeanor with the ability to communicate firmly and respectfully.

Proficiency with Microsoft Office (Word, Excel, Outlook).

Ability to handle confidential information with discretion.

Preferred

Associate's or Bachelor's degree in Business Administration, Criminal Justice, Management, Human Resources, or a related field.

Experience with employee scheduling, dispatching, logistics, workforce management, or operations coordination.

Experience in the security industry is a plus but not required.

Desired Skills

We're looking for someone who is:

Exceptionally detail-oriented

Highly organized

Assertive and confident when managing employee schedules

Dependable and accountable

Able to prioritize competing deadlines

Comfortable working in a constantly changing environment

Customer service focused

Self-motivated with a strong work ethic

Willing to learn and grow within the organization

Work Environment

Full-time, Monday through Friday.

Office-based position with occasional after-hours communication for operational emergencies.

Fast-paced environment requiring frequent multitasking and shifting priorities.

Why Join USP Security?

At USP Security, you'll gain hands-on experience in operations management while working alongside an experienced leadership team. This role provides exposure to workforce planning, compliance, client operations, invoicing, and security management, making it an excellent opportunity for someone looking to build a career in operations, management, or business administration.

Successful employees have opportunities for advancement into Operations Management and other leadership positions as the company continues to grow.


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