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Scheduling Assistant Jobs in Portland, OR (NOW HIRING)

MWH

Senior Scheduling Manager

Gresham, OR · On-site

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

Holland Residential LLC

Project Manager I

Hillsboro, OR · On-site

$70 - $90/hr

Develop, coordinate, and manage project planning and scheduling. * Assist in negotiating and drafting complex subcontracts for Project Manager II and/or Senior Project Manager review. * Prepare ...

New

Holland Partner Group

Project Manager I

Hillsboro, OR · On-site

Develop, coordinate, and manage project planning and scheduling. * Assist in negotiating and drafting complex subcontracts for Project Manager II and/or Senior Project Manager review. * Prepare ...

Legacy Health

Med Asst Lead Clinics

Vancouver, WA · On-site

$24.84/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Portland, OR

Scheduling Assistant information

See Portland, OR salary details

$11

$21

$29

How much do scheduling assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for scheduling assistant in Portland, OR is $21.02, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.94 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Portland, OR?

The most popular types of Scheduling jobs in Portland, OR are:

What are popular job titles related to Scheduling Assistant jobs in Portland, OR?

For Scheduling Assistant jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Portland, OR look for?

The top searched job categories for Scheduling Assistant jobs in Portland, OR are:

What cities near Portland, OR are hiring for Scheduling Assistant jobs?

Cities near Portland, OR with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, and 2% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $43,714 per year, or $21 per hour.

Senior Scheduling Manager

MWH

Gresham, OR • On-site

$190K - $220K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 10 days ago

Job description

MWH is a leading water and wastewater treatment-focused general contractor in the US with a rich history dating back to the 19th century. Fueled by the mission of Building a Better World, our teams are rapidly growing across the nation.
As a company committed to our team's well-being and growth, we offer a supportive work environment, opportunities for advancement, and the chance to contribute to a mission that shapes the future. Your expertise and ambition are valued here.
The work we do matters. The critical systems infrastructure we build changes lives, betters' communities, and improves ecosystems. If you're passionate about this, we want to hear from you!
About the Role
MWH is currently seeking a Senior Scheduling Manager to join our team in Gresham, OR.
The Scheduling Manager will be responsible for coordinating schedules, managing deadlines, allocating resources efficiently, and ensuring the smooth operation of project scheduling processes.
Essential Functions
  • Develop and maintain Cost and Resource loaded project schedules for large water/wastewater projects utilizing Primavera P6 in accordance with company procedures, project specifications, and industry best practices.
  • Full-time on the project site.
  • Plan the pre-construction, construction, startup, and commissioning activities at the project site using industry best practices and insight from project team members.
  • Analyze survey reports, maps, drawings, specifications, aerial photography, or other topographical or geological data.
  • Estimate durations, equipment, or labor to determine project feasibility.
  • Identify and anticipate schedule risks; assist in developing and implementing mitigations.
  • Monitor and adjust schedules to align with project requirements and deadlines.
  • Communicate schedule changes and updates to all project stakeholders and suggest action when necessary.
  • Analyze scheduling data to identify areas for process improvement.
  • Provide leadership, mentorship, and guidance to scheduling coordinators and project team members.
  • Manage and develop junior project schedulers.
  • Present on topics such as bid proposals, construction sequences, project changes, and delays.
  • Review project changes for impacts and assist in preparing change notices as required by contract.
  • Prepare Time Impact Analysis and associated narratives and reports.
  • Prepare and manage cost and resource loaded schedules for use in invoice generation.
  • Contribute to improving scheduling practices at MWH.

Basic Qualifications
  • Bachelor's degree in business, engineering, construction management, or related field; or equivalent combination of experience, skills, and training.
  • Minimum 10 years verifiable experience in construction work sequencing, productivity, and scheduling as well as preparing and maintaining detailed construction schedules.
  • Experience scheduling projects over $100 million.
  • Experience scheduling 2 or more water or wastewater treatment plant projects and ability to provide personal references from owner representatives as such.
  • 2 years of supervisory experience.
  • Expert level experience utilizing Primavera P6.
  • Experience in development of baseline schedules, incorporating subcontractor schedules, schedule updating, analysis of progress, including project compliance processes and audits.
  • Experience with Cost and Resource loaded schedules.
  • Proficiency with construction management software (Autodesk Build, Procore, CMiC, Viewpoint, etc.)
  • Excellent verbal and written communication skills, along with customer facing experience.

Preferred Qualifications:
  • Certifications such as: Planning and Scheduling Professional (PSP), Scheduling Professional (PMI-SP), or Project Management Professional (PMI-PMP)
  • Working knowledge of other scheduling software (MS Project, Asta, NetPoint, etc.)
  • Experience with schedule analytic software (SmartPM, Acumen Fuse, Schedule Validator, etc.)
  • Experience with 4D scheduling software.
  • Experience with Lean Construction or Last Planner System
  • Primavera database administration experience

Benefits
  • Group health & welfare benefits including options for medical, dental and vision
  • 100% Company Paid Benefits: Employee Life Insurance & Accidental Death & Dismemberment (AD&D), Spouse and Dependent Life & AD&D, Short Term Disability (STD), Long Term Disability (LTD), Employee Assistance Program and Health Advocate
  • Voluntary benefits at discounted group rates for accidents, critical illness, and hospital indemnity
  • Flexible Time Off Program (includes vacation and personal time)
  • Paid Sick and Safe Leave
  • Paid Parental Leave Program
  • 10 Paid Holidays
  • 401(k) Plan (company matching contributions up to 4%).
  • Employee Referral Program

Compensation
  • The anticipated salary range for this position is $190,000 - $220,000/yr., based on experience.

MWH Constructors is a global project delivery company in heavy civil construction with a focus on water and wastewater treatment infrastructure. With the ultimate goal of delivering maximum value to clients and their local communities, MWH Constructors provides single-source, integrated design and construction services through a full range of project delivery methods. Incorporating industry-leading preconstruction and construction services, the Company's multi-disciplined team of engineering and construction professionals delivers a wide range of projects, including new facilities, infrastructure improvement and expansion, and capital construction services.
Equal Opportunity Employer, including disabled and veterans.
Please note that all positions require pre-employment screening, including drug and background check, as a condition of employment
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