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Scheduling Assistant Jobs in Portland, OR (NOW HIRING)

Legacy Health

Med Asst Lead Clinics

Vancouver, WA · On-site

$24.84/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Portland, OR

Scheduling Assistant information

See Portland, OR salary details

$11

$21

$29

How much do scheduling assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for scheduling assistant in Portland, OR is $21.02, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.99 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Portland, OR? The most popular types of Scheduling jobs in Portland, OR are:
What are popular job titles related to Scheduling Assistant jobs in Portland, OR? For Scheduling Assistant jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Portland, OR look for? The top searched job categories for Scheduling Assistant jobs in Portland, OR are:
What cities near Portland, OR are hiring for Scheduling Assistant jobs? Cities near Portland, OR with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $43,727 per year, or $21 per hour.

Medical Assistant Lead - Family Medicine

Legacy Health

Vancouver, WA • On-site

$24.84 - $35.51/hr

Full-time

Medical, Dental, Life

Re-posted 7 days ago

Job description

Be the Connection That Makes a Difference in Patient Care 

Are you a compassionate Medical Assistant looking to make a difference beyond the exam room? As part of our team, you’ll play a key role in a primary care or specialty clinic. Here, we go beyond treating symptoms — we care for the whole person, addressing not just medical needs but also recognizing the critical social determinants of health. 

You’ll be part of a deeply collaborative care team that includes medical providers, nurses, social workers, behavioral health clinicians, pharmacists, and more — all working together to break down barriers to care. Your clinical skills, attention to detail, and patient-centered mindset make you a vital link between our patients and their care providers. 

If you’re looking for a meaningful role where every interaction counts and teamwork drives real change, we’d love to meet you. 

Our benefits meet you where you are.We’re here to help our employees navigate the integration of work and life: 

  • Breathe easy withmedical, dental, and visionbenefits for your family. 
  • Feel supported in your mental health and personal growth withemployee assistance programs. 
  • Feel great and thrive with access tohealth and wellness programs, paid time offanddiscountsfor work necessities, such as cell phones. 

We’re proud to foster a hospital culture that values connection, well-being, and fun — because when our team thrives, our patients do too. 


  • Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. 
  • Assist with patient care under the direction of physicians. 
  • Prepare patients for office visits and procedures. 
  • Preforms a variety of patient care activities, such as vaccine/medication administration, phlebotomy, and point of care testing. 
  • Provides indirect patient care via phone or EHR by addressing patient questions, processing medication refills and scheduling follow-up appointments. 
  • Utilize electronic health record for efficient care. 

  • One year experience preferred as a clinic back office medical assistant 
  • Education: 
  • Completion of a medical assistant program; or 
  • Completion of a formal medical services training program of the United States Armed Forces 

  • MA certification required within one year, from either the American Association of Medical Assistants (AAMA), the American Medical Technologists (AMT), the National Center for Competency Testing (NCCT), or the National Healthcare Association (NHA). 
  • Washington State certification as a MA or Interim MA required for all who work or float in Washington. 
  • Current BLS for Providers from the American Heart Association. 

USD $24.84 - USD $35.51 /Hr.

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.


If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.


Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you

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