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Scheduling Assistant Jobs in Portland, OR (NOW HIRING)

MWH

Senior Scheduling Manager

Portland, OR

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Portland, OR · On-site

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Gresham, OR

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Gresham, OR

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

AMR

AMR Scheduler - Portland

Portland, OR · On-site

$18.75 - $23.75/hr

Ensure satisfactory reconciliation and synchronization of scheduling information in the timekeeping system. * Review and verify employee hours for accuracy. Assist in recording and maintaining ...

Holland Partner Group

Project Manager I

Hillsboro, OR · On-site

Develop, coordinate, and manage project planning and scheduling. * Assist in negotiating and drafting complex subcontracts for Project Manager II and/or Senior Project Manager review. * Prepare ...

Legacy Health

Medical Assistant Lead

Camas, WA

$24.84 - $35.51/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

Legacy Health

Medical Assistant Lead

Camas, WA

$24.84 - $35.51/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

AMR

AMR Scheduler - Portland

Portland, OR · On-site

Ensure satisfactory reconciliation and synchronization of scheduling information in the timekeeping system. * Review and verify employee hours for accuracy. Assist in recording and maintaining ...

Legacy Health

Med Asst Lead Clinics

Camas, WA · On-site

$24.84/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

Legacy Health

Med Asst Lead Clinics

Vancouver, WA · On-site

$24.84/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Portland, OR

Scheduling Assistant information

See Portland, OR salary details

$11

$21

$29

How much do scheduling assistant jobs pay per hour?

As of Jul 29, 2026, the average hourly pay for scheduling assistant in Portland, OR is $21.02, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.94 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Scheduling Assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching six figures in some cases. Specialized skills, such as proficiency in project management tools or foreign languages, can also increase earning potential. Experience, location, and the size of the organization significantly influence compensation levels.

What are some common challenges faced by Scheduling Assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the 3 month rule for jobs?

The 3 month rule for jobs typically refers to a probationary period of three months during which an employee's performance is evaluated before confirming permanent employment. For a Scheduling Assistant, this period may involve learning scheduling software, company policies, and demonstrating reliability. Employers often use this time to assess fit and provide training if needed.

What are Scheduling Assistants?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the role of a scheduling assistant?

A scheduling assistant is responsible for organizing and coordinating appointments, meetings, and events for individuals or organizations. They use calendar management tools and communication skills to ensure schedules run smoothly and conflicts are minimized. The role often requires attention to detail and proficiency with scheduling software.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

Is a scheduler job difficult?

A scheduling assistant job involves organizing appointments, managing calendars, and coordinating with others, which requires strong organizational and communication skills. The difficulty level depends on the complexity of the schedule and the tools used, but it generally involves attention to detail and multitasking. Training and experience can help improve efficiency in this role.
What are the most commonly searched types of Scheduling jobs in Portland, OR? The most popular types of Scheduling jobs in Portland, OR are:
What are popular job titles related to Scheduling Assistant jobs in Portland, OR? For Scheduling Assistant jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Portland, OR look for? The top searched job categories for Scheduling Assistant jobs in Portland, OR are:
What cities near Portland, OR are hiring for Scheduling Assistant jobs? Cities near Portland, OR with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Portland, OR as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,714 per year, or $21 per hour.

Assistant Project Controls Specialist - Construction (Vancouver)

Burns & McDonnell

Vancouver, WA

Full-time

Re-posted 11 days ago

Burns & McDonnell rating

8.7

Company rating: 8.7 out of 10

Based on 50 frontline employees who took The Breakroom Quiz

3rd of 80 rated construction

Job description

The Assistant Project Controls Specialist will support all aspects of project controls and reporting, including, project change management, cost control, progress measurement, schedule development and schedule control.

  • Assist project set-up in the Enterprise Planning & Controls software.
  • Input data, maintain logs, and run reports in the Enterprise Planning & Controls software or other tools.
  • Assist with creating Work Breakdown Structure (WBS).
  • Assist with developing, implementing, and maintaining scheduling reports, cost reports, cash flows and forecasts on small projects.
  • Responsible for following project execution plans.
  • Assist with reviewing and approving Purchase Orders and/or Subcontracts for proper coding.
  • Input and document changes to cost reports or forecasts.
  • Assist with upstream (prime contract) and downstream (purchase order & subcontract) change orders.
  • Assist with the development of a cash flow.
  • Assist in the development of various levels of schedules.
  • Assist in applying logic ties within the schedule.
  • Assist with resource loading of a schedule.
  • Assist with coordinating project schedules and the development of scheduling reports.
  • Assist with retrieving, reviewing and distributing pre-programmed scheduling reports along with back-up documentation.
  • Assist with updating and documenting schedule progress.
  • Assist with developing and maintaining an earned value management system.
  • Assist with verifying progress measurements.
  • Assist with developing and maintaining progress curves.
  • Assist with material takeoffs.
  • Assist quality checks and inspections on project controls deliverables.
  • Assist with field audits to validate accuracy of reporting and processes.
  • Performs other duties as assigned.
  • Complies with all policies and standards.
  • Bachelor's degree in engineering, Construction Management, Business, Finance or related field required
  • Applicable experience may be substituted for the degree requirement.
  • Experience with Oracle Primavera P6 preferred.
  • Excellent written and verbal communication skills.
  • Proficient with Microsoft Office.
  • Ability to obtain OSHA 10-hour safety certification.

What Burns & McDonnell employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Burns & McDonnell

Sourced by ZipRecruiter

Burns & McDonnell assists clients of all sizes and industries by providing extensive physical services ranging from assessments, integrated security solutions, and large security architecture designs. Services we typically provide include security and safety system design, threat, risk, and vulnerability assessments, security surveys, security master planning, compliance to federal security programs, independent validation and verification of integrated security system operations, management of installation and maintenance, and staff augmentation to develop and implement facility management and protection processes.

Industry

Civil engineering construction

Company size

10,000+ Employees

Headquarters location

Kansas City, MO, US

Year founded

1898

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