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Scheduling Assistant Jobs in Portland, OR (NOW HIRING)

REBOUND

Surgery Scheduling Coordinator

Vancouver, WA · On-site

Provide patient education materials and assist with applications and patient instructions * Document consistently and accurately according to established protocols * Answer surgery scheduling phone ...

New

MWH

Senior Scheduling Manager

Portland, OR · On-site

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Gresham, OR · On-site

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Gresham, OR · On-site

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

MWH

Senior Scheduling Manager

Portland, OR

$190K - $220K/yr

Identify and anticipate schedule risks; assist in developing and implementing mitigations. * Monitor and adjust schedules to align with project requirements and deadlines. * Communicate schedule ...

Gray Construction

Project Scheduler

Portland, OR

... scheduling conflicts and compression and assist in reviewing schedules from a safety perspective, helping to identifying potential safety concerns and incorporating mitigation points where applicable.

Holland Partner Group

Project Manager I

Hillsboro, OR · On-site

Develop, coordinate, and manage project planning and scheduling. * Assist in negotiating and drafting complex subcontracts for Project Manager II and/or Senior Project Manager review. * Prepare ...

Legacy Health

Medical Assistant Lead

Camas, WA · On-site

$24.84 - $35.51/hr

Works closely with the clinic manager to coordinate daily operations, optimize workflow, problem solve and create staff schedules. * Assist with patient care under the direction of physicians.

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Portland, OR

Scheduling Assistant information

See Portland, OR salary details

$11

$21

$29

How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in Portland, OR is $21.02, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.99 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Portland, OR? The most popular types of Scheduling jobs in Portland, OR are:
What are popular job titles related to Scheduling Assistant jobs in Portland, OR? For Scheduling Assistant jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Portland, OR look for? The top searched job categories for Scheduling Assistant jobs in Portland, OR are:
What cities near Portland, OR are hiring for Scheduling Assistant jobs? Cities near Portland, OR with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 20% Part Time, and 2% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $43,727 per year, or $21 per hour.

Centralized Scheduling Coordinator

PeaceHealth

Vancouver, WA • On-site

$25.62 - $34.58/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

PeaceHealth rating

7.7

Company rating: 7.7 out of 10

Based on 175 frontline employees who took The Breakroom Quiz

161st of 887 rated healthcare providers

Job description

PeaceHealth is seeking a Centralized Scheduling Coordinator for a Full Time, 1.00 FTE, Day position. The salary range for this job opening at PeaceHealth is $25.62 - $34.58. The hiring rate is dependent upon several factors, including but not limited to education, training, work experience, terms of any applicable collective bargaining agreement, seniority, etc.
  • This remote position is on the phone Monday - Friday
  • Must live within a 2-hour commute from our Shared Services Center building in Vancouver, WA or St. Joseph Medical Center in Bellingham, WA.

If you love providing stellar customer service on the phone and assisting patients with scheduling, we'd love for you to join us!
Job Summary
Supports the Centralized/Integrated Scheduling department by coordinating surgeries, procedures, exams, therapies and evaluations for multiple hospital and outpatient departments, modalities and facilities. Facilitates equipment, third party schedules, prior authorization, physicians' schedules and staffing assignments. Coordinates efficient operation of the department by completing support activities as assigned.
Essential Functions
  • Serves as central point of communication for community referring physicians and offices, system patient services, and caregivers to secure resources necessary for patient care. Interfaces and/or works directly with nursing units, technologists, physicians, community offices and other medical facilities to coordinate cases and appointments.
  • Receives incoming phone calls related to all aspects of scheduling and coordination of patients and resources. Supports patients, caregivers, families and authorized organizations in understanding the course of pre-procedure and exam testing.
  • Assures all changes to the block and schedule are in accordance with policies and alerts appropriate leadership when out of compliance. Promotes adherence to leadership and board agreements in scheduling practices.
  • Collects and evaluates patient demographic, insurance, clinical and non-clinical information.
  • Analyzes clinical information and/or patient medical history to determine conflicts regarding scheduling surgeries, procedures and exams that would require consultation and resolution.
  • Analyses algorithm assigned to each department, modality and facility to identify how to best coordinate services. Assists in the update of guidelines and policies.
  • Coordinates and schedules third party resources, equipment, caregivers and providers while maximizing efficiencies and contributing to positive patient and caregiver experiences.
  • Maintains template, block and schedule for multiple hospitals and outpatient departments and resources.
  • Identifies inaccuracies and missing data that would affect departments' financial results; monitors cancellation and rescheduling of cases and appointments to manage schedules, equipment and blocks; identifies potential resource conflicts and works with leadership to resolve.
  • Ensures cases and appointments have prior authorization; may coordinate with PFS to inform patient of financial responsibility and prior authorization.
  • Creates and runs reports by department and modality to audit performance. Audits and arranges cases and appointments to ensure maximum efficiency of physicians and caregivers.
  • Obtains required paper work and/or electronic form for chart completion; ensures orders, history and physical, and consents are compliant.
  • Performs other duties as assigned.

Qualifications
Education
  • Associate Degree Required: Or equivalent knowledge and skills obtained through a combination of education, training and experience or
  • Preferred: Completion of basic anatomy/physiology class related to exams, especially surgical pre and post-operative diagnosis and interventional procedures

Experience
  • Minimum of 2 years Required: Scheduling and health records experience in a hospital or healthcare setting and
  • Preferred: Experience with scheduling and
  • Required: Experience with Electronic Medical Records system and
  • Preferred: Experience in scheduling multiple healthcare departments and/or facilities and
  • Preferred: Experience with compliance and legal documentation of orders, history and physical and consents and
  • Preferred: Clinical experience

Skills
  • Must have the ability to work efficiently and responsibility in an environment with multiple demands, interruptions and time frames, with minimal supervision. (Required)
  • Excellent customer service and clear and concise telephone skills. (Required)
  • Advanced problem solving and critical thinking skills that demonstrate positive outcomes. (Required)
  • Knowledge of Outlook and other Microsoft Office (Word, Excel, Publisher, etc.) applications. (Required)
  • Proficient keyboarding and computer skills. (Required)
  • Knowledgeable of surgeries, procedures and exams performed in a hospital or an outpatient setting. (Preferred)
  • Medical terminology knowledge (Preferred)

Department / Location Specific Notes
If CNA or MA, certification from appropriate state preferred.
Working Conditions
Lifting
  • Consistently operates computer and other office equipment.
  • Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
  • Sedentary work.

Environmental Conditions
  • Predominantly operates in an office environment.

Mental/Visual
  • Ability to communicate and exchange accurate information.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

PeaceHealth is committed to the overall wellbeing of our caregivers: physical, emotional, financial, social, and spiritual. We offer caregivers a competitive and comprehensive total rewards package. Some of the many benefits included in this package are full medical/dental/vision coverage; 403b retirement plan employer base and matching contributions; paid time off; employer-paid life and disability insurance with additional buyup coverage options; tuition and continuing education reimbursement; wellness benefits, and expanded EAP and mental health program.
See how PeaceHealth is committed to Inclusivity, Respect for Diversity and Cultural Humility.
For full consideration of your skills and abilities, please attach a current resume with your application. EEO Affirmative Action Employer/Vets/Disabled in accordance with applicable local, state or federal laws.

What PeaceHealth employees say

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About PeaceHealth

Sourced by ZipRecruiter

PeaceHealth, based in Vancouver, WA, is a not-for-profit Catholic health system employing approximately 16,000 caregivers, a multi-specialty medical group practice with more than 1,200 providers and 10 medical centers serving both urban and rural communities in Washington, Oregon, Alaska. In 1890, the Sisters of St. Joseph of Peace founded what has become PeaceHealth. Today, the legacy of its founding Sisters continues with a spirit of respect, stewardship, collaboration and social justice in fulfilling its Mission. Get a feeling for the Spirit of PeaceHealth through this three-minute video, and visit us on Facebook or LinkedIn! We offer competitive compensation, a robust benefitspackage and a collaborative, Mission-driven work environment! To learn more please visit: jobs.peacehealth.org. Questions? Review our Employment FAQor email Recruitment@peacehealth.org. Please note this email does not accept resumes or applications.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Vancouver, WA, US

Year founded

1890

Social media

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