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Scheduling Assistant Jobs in Eugene, OR (NOW HIRING)

New Horizons

NOC Scheduling Coordinator

Eugene, OR · On-site

$24/hr

Fill open shifts * Assist clients with schedule changes * Handle employee sick calls * Assist with client and employee relations * Keep excellent documentation and records Qualifications: * Preferred ...

nhcares

NOC Scheduling Coordinator

Eugene, OR · On-site

$17.75 - $22.50/hr

Fill open shifts * Assist clients with schedule changes * Handle employee sick calls * Assist with client and employee relations * Keep excellent documentation and records Qualifications: * Preferred ...

Lane Enterprises

Administrative Coordinator

Eugene, OR · On-site

$22 - $27/hr

Support all staff with organization procedures including filing, billing, accounts payable, timesheets, and scheduling. * Assist Corporate HR in onboarding, employee relations, policy requests, and ...

Lane Enterprises Inc

Administrative Coordinator

Eugene, OR · On-site

$22 - $27/hr

Support all staff with organization procedures including filing, billing, accounts payable, timesheets, and scheduling. * Assist Corporate HR in onboarding, employee relations, policy requests, and ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Eugene, OR

Scheduling Assistant information

See Eugene, OR salary details

$11

$19

$28

How much do scheduling assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for scheduling assistant in Eugene, OR is $19.90, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $22.69 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Eugene, OR?

The most popular types of Scheduling jobs in Eugene, OR are:

What are popular job titles related to Scheduling Assistant jobs in Eugene, OR?

For Scheduling Assistant jobs in Eugene, OR, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Eugene, OR look for?

The top searched job categories for Scheduling Assistant jobs in Eugene, OR are:

What cities near Eugene, OR are hiring for Scheduling Assistant jobs?

Cities near Eugene, OR with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Eugene, OR as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 2% Contract, and 1% Nights. Highlights an 71% Physical, 1% Hybrid, and 28% Remote job distribution, with an average salary of $41,398 per year, or $19.9 per hour.

Records & Scheduling Assistant - Cal Young MS (8 hr daily)

Eugene School District

Eugene, OR • On-site

$25.23 - $31.66/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 5 days ago

Job description

Salary: $25.23 - $31.66 Hourly
Location : Cal Young Middle School - 2555 Gilham Road, Eugene, OR
Job Type: Full Time
Job Number: 2026-00210
School/Department: Cal Young Middle School
Opening Date: 08/31/2026
Closing Date: 9/10/2026 11:59 PM Pacific
Position Summary
This is a full-time, 1.0 FTE/8 hours per day position working on the CL-10 (213 days per full school year) schedule, Mon-Fri, 7:45 a.m. - 4:15 p.m.
  1. Performs a variety of complex and diverse clerical work requiring independent judgment and a thorough knowledge of modern office and clerical procedures and practices. Activities are typically oriented to the specialized nature of the office or function to which assigned.
  2. Coordinates and prepares complex reports, maintains records requiring compilation and classification of varied information, performs complicated reconciliations, and maintains control functions where legal time limits and procedural requirements are critical.
Essential Functions:
  1. Independent compilation of information and records pertaining to departmental needs; may involve notification of staff when certifications, licenses or other documents are invalid or about to expire; or, may involve documentation of student activity and notification of parent/teacher.
  2. Maintain knowledge of federal, state and district laws and codes regarding area of assignment such as enrollment, scholarships, guardianship and tuition waivers.
  3. Complete reports for state and district personnel. maintain accurate, up-to-date records and supply administrators with correct information when necessary.
  4. Compose memos and correspondence; distribute as necessary to subordinates, teachers, students and parents.
  5. Process student enrollment through withdrawal records; evaluate transcripts and other documents; maintain student and teacher files, log books, ledgers, and records.
  6. Use computer for data entry and assembly; retrieve documents for department use when requested. This function may involve student registration, scheduling, or performance.
  7. Order departmental supplies and maintain inventory.
  8. May receive, sort and distribute in-district and U.S. mail.
  9. May set and enter master schedule on the computer.
  10. May act as telephone and personal receptionist; screen and answer inquiries from other departments and public; relay messages.
  11. Maintains regular and prompt attendance.
  12. Performs other related duties as assigned.

Required Knowledge, Skills and Abilities
  1. Ability to post data and make rapid and accurate mathematical calculations necessary in detailed record keeping.
  2. Demonstrated competence in typing, data entry and use of standard office machines.
  3. Highly developed written and verbal communication skills.
  4. Ability to establish and maintain effective working relationships.
  5. Ability to work independently. Respect for confidentiality.
  6. Experience differentiating practices for diverse populations.
  7. Ability to work effectively and collaboratively with diverse students, staff and community populations.

Minimum Qualifications
  1. High school diploma or equivalent.
  2. Previous training in secretarial, clerical and bookkeeping practices and procedures. Two years secretarial or clerical work including experience in data processing or EDP terminal operation.
  3. Bilingual proficiency and/or multicultural experience strongly preferred.

Additional Information
Complete application in its entirety. Incomplete applications will not be accepted or processed, there are no exceptions.
We do not accept walk-in, faxed, or applications via mail. All applications must be submitted using the GovermentJobs website. It is your responsibility to submit a complete application. Submitting an application does not guarantee any candidate an interview. Candidates are interviewed by appointment only. If you apply to more than one job, an application is required for EACH job posting.
ALL required documentation must be scanned and attached in order to submit an online application.
Upon offer of employment applicants must obtain a fingerprint clearance from the Oregon State Police Department and the FBI through a process authorized by the Eugene School District 4J. Applicants would be responsible for the one-time fingerprint clearance fee.
An Affirmative Action / Equal Opportunity Employer
The Eugene School District 4J does not discriminate on the basis of race, religion, ancestry, color, national origin, gender, age, disability, marital or family status, sexual orientation, gender identity in admission or access to the treatment of employment in its programs and activities as required by state and federal law. If you have any complaints, please contact the HR Department at (541) 790-7670.
It is the District's policy to provide qualifying veterans and disabled veterans with preference in employment in accordance with applicable law. Applicants wishing to claim veterans' preference must provide the following military documents verifying their eligibility:
Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge OR a letter from the U.S. Department of Veterans Affairs indicating the applicant receives a non-service connected pension.
Disabled Veterans: A copy of the applicant's Certificate of Release or Discharge from Active Duty (a federal DD Form 214 or 215), which shows character of service upon discharge AND a copy of the applicants veteran's disability preference letter from the U.S. Department of Veterans Affairs (unless the information is included on the DD Form 214 or 215).
For veterans' preference to apply, the required military documents must be submitted to the District at the time of application submission.
There are a wide variety of benefits to eligible Eugene School District 4J employees. These benefits include health, dental, vision, life insurance, optional life and disability, flexible spending accounts, 403B, and an employee assistance program.
Positions at a minimum of four hours (0.5 FTE) are benefit eligible. Please contact the hiring administrator if you have questions about this position's benefit eligibility.
For a complete description of benefits available for 4J employees please visit our Employee Benefits webpage at www.4j.lane.edu/hr/benefits.

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