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Scheduling Assistant Jobs in Elgin, IL (NOW HIRING)

PMA Consultants Careers

Schedule Analyst

Chicago, IL · On-site

$84K - $98K/yr

Interpret contract documents and apply scheduling obligations and specifications to deliverables ... as needed. * Assist in conducting what-if scenarios and time impact analysis (TIA) to support ...

Senior Helpers

Office Manager

Schaumburg, IL · On-site

As our Office Manager, we will depend on you to coordinate general office activities, scheduling, assist with billing and payroll, maintain physical and electronic files, and support other ...

Compass Health Center

Office Coordinator

Northbrook, IL · On-site

$18.25 - $24.25/hr

General office/facility scheduling. * Assist with staff office lunch orders, medical drug representative/prescriber lunches and scheduled tours. * Coordinate new hires including; office seating ...

Senior Helpers

In-House Office Scheduler

Des Plaines, IL · On-site

$17.25 - $22/hr

Collaborate with supervisors on staffing needs and caregiver documentation. * Assist in resolving scheduling issues, client concerns, and service-related incidents. * Build and maintain positive ...

Connolly Krause LLC

Be Seen First

Legal Assistant / Paralegal

Chicago, IL · On-site

$70K - $90K/yr

Track deadlines, court filings, hearings, depositions, mediations, and trial schedules * Assist with discovery, including drafting responses and managing document production * Communicate ...

Connolly Krause LLC

Be Seen First

Legal Assistant / Paralegal

Chicago, IL · On-site

$70K - $90K/yr

Track deadlines, court filings, hearings, depositions, mediations, and trial schedules * Assist with discovery, including drafting responses and managing document production * Communicate ...

Connolly Krause LLC

Be Seen First

Legal Assistant / Paralegal

Chicago, IL · On-site

$70K - $90K/yr

Track deadlines, court filings, hearings, depositions, mediations, and trial schedules * Assist with discovery, including drafting responses and managing document production * Communicate ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Elgin, IL

Scheduling Assistant information

See Elgin, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for scheduling assistant in Elgin, IL is $19.59, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $22.36 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Elgin, IL?

The most popular types of Scheduling jobs in Elgin, IL are:

What are popular job titles related to Scheduling Assistant jobs in Elgin, IL?

For Scheduling Assistant jobs in Elgin, IL, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in Elgin, IL look for?

The top searched job categories for Scheduling Assistant jobs in Elgin, IL are:

What cities near Elgin, IL are hiring for Scheduling Assistant jobs?

Cities near Elgin, IL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Elgin, IL as of August 2026, with employment types broken down into 69% Full Time, 15% Part Time, 8% Temporary, and 8% Contract. Highlights an 100% In-person job distribution, with an average salary of $40,746 per year, or $19.6 per hour.

Schedule Analyst

PMA Consultants Careers

Chicago, IL • On-site

$84K - $98K/yr

Full-time

Re-posted 2 days ago

Job description

The Schedule Analyst plays a key role in supporting the successful planning and execution of capital improvement projects by developing and maintaining detailed project schedules. This junior-level position is responsible for independently managing schedules, performing basic schedule analysis, and collaborating with cross-functional teams, including management, engineering design, and construction, to ensure schedule integrity and performance. The ideal candidate will possess a working knowledge of CPM/GPM scheduling theory, be proficient in Primavera P6, and demonstrate the ability to communicate schedule insights effectively to both technical and non-technical stakeholders.
Organizational Responsibilities
  • Develop and maintain CPM logic based, quantity-loaded project schedules used to manage workflow across the project life cycle in Primavera P6, using company standard project templates and input from the Project Management Team.
  • Interpret contract documents and apply scheduling obligations and specifications to deliverables.
  • Attend and co-lead recurring internal and client project meetings to collect project status information, provide schedule updates, and support schedule coordination and planning changes.
  • Update project schedules on a weekly to bi-weekly basis, ensuring accuracy and integrity in schedule logic, activity sequencing, durations, and constraints.
  • Coordinate with internal departments and external organizations to obtain and communicate project schedule information.
  • Support the development and maintenance of work breakdown structures (WBS) and activity coding frameworks aligned with project standards. Identify and track critical path, near-critical path, and schedule deviations.
  • Develop and maintain schedule status reports, metrics, dashboards, and executive summaries used to evaluate and measure schedule, project and program performance, for both internal and client audiences.
  • Monitor progress against approved baselines and key project milestones to identify variances and support schedule revisions as needed.
  • Assist in conducting what-if scenarios and time impact analysis (TIA) to support schedule risk evaluation and decision-making.
  • Analyze float paths, observe scheduling trends, and identify potential impacts to project delivery. Participate in process improvement initiatives and contribute to the development and maintenance of detailed scheduling and project controls process guides.  
  • Apply feedback from senior schedulers to improve schedule logic, modeling accuracy, and reporting clarity.
  • Learn and apply earned value management (EVM) principles in schedule assessments.
  • Other duties as assigned.
Qualifications
  • Bachelor’s degree in civil engineering, construction management, or a related quantitative or technical field required.
  • Master's degree in civil engineering, construction management, or a related quantitative or technical field preferred.
  • 2+ years of scheduling, project controls, or project engineering experience supporting project management functions on construction or capital improvement projects required.
  • Proficient in Oracle Primavera P6 and Microsoft Excel.
  • Strong understanding of CPM logic theory, quantity-loading, and schedule project development fundamentals.
  • Familiarity with project lifecycle phases and construction methodologies.
  • Effective written and verbal communication skills.
  • Ability to work independently while contributing to a larger team effort.
  • Experience with schedule analysis, reporting, and stakeholder collaboration.
The salary range for this position is $84,244 to $98,987. 
A hired employee will be placed within this salary range based on a variety of legitimate business reasons, including but not limited to the individual’s scope of relevant experience and geographic location.
Location and Commitments · Overtime work may be required occasionally to ensure certain deliverables are completed on time.· Weekend work is rare but occasionally may be necessary. Physical Requirements & Working Conditions An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please note that physical requirements may vary based on client needs.  · Prolonged periods sitting at a desk and working on a computer. · The person in this position needs to occasionally move about inside the office environment including the use of stairs. · Ability to adjust focus, especially due to concentration on a computer screen. · Must communicate frequently with other departments and employees both verbally and in writing. · May need to lift and carry up to 15 pounds and/or position the body to reach items on the floor/below knee level or overhead.

Additional Requirements
 
Physical: Standing or sitting for long periods; must be able to lift up to 15 pounds at times and spend extended hours in front of a computer screen.
 
Cognitive: Problem-solving, written, and verbal communication skills; computer and software skills; and ability to read and interpret text online or in printed form.
 
About PMA
 
At PMA, employee well-being is a daily priority. We offer a combination of workplace options that include a PMA office location; work-from-home; or a client site. Wherever we work, we openly share knowledge as we believe that collaboration with peers improves our work product and that pursuing subject matter expertise is a lifelong endeavor.  
 
We are committed to a culture of equity, diversity, and inclusion. We affirm and respect diverse backgrounds and opinions because we believe they yield the best solutions for our clients. We promote emotional intelligence and trust by nurturing these values within our new hires.  
 
We encourage staff to develop rewarding, long-term careers at PMA, and we implement formal leadership development programs that help you attain your goals. At PMA, shared success is a core value. Every employee who contributes is recognized, celebrated, and rewarded. We look for self-driven candidates eager to assume responsibility and join a community of respect founded on collaboration and accountability, not titles. If you aim to transform the project management practice toward continuous improvement of project outcomes, the profession, and yourself, PMA looks forward to warmly welcoming you to our team.  
 
We offer competitive pay and benefits, wellness programs for you and your family, and career development opportunities to advance your professional goals.  
 
As a PMA professional, you will be empowered to make timely and effective decisions and significant daily contributions to complex facets of project delivery. Join a team that has achieved a world-class reputation in the construction industry and has been voted a “Best Place to Work.” 
 
PMA offers competitive wages and comprehensive benefits, including medical, prescription, dental, vision, time off with pay, 401(k) with company match, life, disability, and professional development reimbursement for qualifying employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity, or gender expression), disability, national origin, or any other characteristic protected by applicable laws, regulations, and ordinances. Qualified female and minority applicants are encouraged to apply.
 
EOE, including persons with disabilities and veterans.
 
VEVRAA federal contractor.