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Scheduling Assistant Jobs in Boca Raton, FL (NOW HIRING)

ezHIRE

Scheduling Manager

Deerfield Beach, FL · On-site

$115K/yr

Assist with recovery schedules and mitigation plans when projects begin trending behind schedule.Provide schedule analysis and documentation to support project management and, when necessary ...

ezHIRE

Scheduling Manager

Deerfield Beach, FL · On-site

$104 - $127/hr

Identify recurring scheduling issues, resource constraints, project bottlenecks, and portfolio-wide trends. * Assist leadership in understanding upcoming workload, major milestones, and potential ...

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Scheduling Assistant information

See Boca Raton, FL salary details

$10

$18

$26

How much do scheduling assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for scheduling assistant in Boca Raton, FL is $18.81, according to ZipRecruiter salary data. Most workers in this role earn between $15.53 and $21.44 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Boca Raton, FL?

The most popular types of Scheduling jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Scheduling Assistant jobs?

Cities near Boca Raton, FL with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Boca Raton, FL as of August 2026, with employment types broken down into 80% Full Time, and 20% Part Time. Highlights an 100% In-person job distribution, with an average salary of $39,116 per year, or $18.8 per hour.

Scheduling Assistant (Entry Level)

Morgan & Morgan, P.A.

Fort Lauderdale, FL • On-site

Full-time

Re-posted 20 days ago

Morgan & Morgan rating

6.7

Company rating: 6.7 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

31st of 35 rated law firms

Job description

This role will work closely with a Paralegal and Legal Assistant on work pertaining to the litigation of a case. Successful candidates will be responsible for areas including but not limited to the following.

Pay starts 21.00 p/h

Responsibilities:

  • Assist attorneys with scheduling of depositions, doctor conferences, private mediations, and any other requested event.
  • Coordinate the rescheduling of auto-set Court conferences to avoid time conflicts for each attorney.
  • Work closely with each attorney's team to make sure that litigation events are coordinated on a timely basis and documented in each attorney's calendar/file
  • Prepare formal Notices for events
  • Review each attorney's Court docket to make sure that events are confirmed and on each attorney's calendar on a timely basis.  
  • Confirm scheduled events with clients.
  • Send letters to clients in a timely manner to ensure they are aware of upcoming events.
  • Help with overflow if needed.
  • Enter new roles in the system
  • Upload necessary documents to the client's file

  • Performs other related duties as assigned to meet the needs of the business.

Qualifications:

  • High school diploma or GED is required; college preferred
  • Ability to communicate effectively with clients
  • Used to adapting in an ever-changing environment and handling multiple priorities
  • Excellent oral communication with an outgoing personality
  • Able to multitask and learn quickly
  • Must thrive in a team environment
  • Reliable and dependable
  • Excellent comprehension and critical-thinking skills
  • Ability to type at least 35 WPM with excellent writing skills while navigating through multiple software applications
  • Organized
  • Familiar with Microsoft Office
  • Prior business/medical scheduling experience is preferred but not a prerequisite.  

    This role is on-site, which gives you the chance to be fully immersed in the work and gain direct experience alongside the team.

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