ZipRecruiter

Log In

1

Scheduling Assistant Jobs in New York (NOW HIRING)

Pbf Energy

Scheduling Assistant

Parsippany, NJ · Hybrid

$50K - $81K/yr

Scheduling Assistant PBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking ...

New

MM International

Scheduling Assistant

Union, NJ · On-site

Schedulers Assistant Duration: 6 months to begin with Payrate: 23$ Location: Union,NJ, 07083(1-3 days onsite) Summary The Dispatch Support Agent will join a dynamic team dedicated to ensuring that ...

PBF Energy, Inc.

Scheduling Assistant

Parsippany, NJ · On-site

$50K - $81K/yr

Scheduling Assistant PBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking ...

MM International

Schedulers Assistant

Union, NJ · On-site

Position Name: Schedulers Assistant Duration: 6 months to begin with Payrate: 23$/hr Location ... part of a scheduling team that is responsible for ensuring client maintains compliance and ...

Tutorperini

Assistant Scheduler

Newark, NJ · On-site

$110K - $150K/yr

The ideal candidate will support the planning and scheduling of infrastructure and civil projects using Primavera P6 , ensuring accurate and timely updates, progress tracking, and reporting. * Assist ...

Tutor Perini Corporation

Assistant Scheduler

Newark, NJ · On-site

$110K - $150K/yr

The ideal candidate will support the planning and scheduling of infrastructure and civil projects using Primavera P6 , ensuring accurate and timely updates, progress tracking, and reporting. * Assist ...

Synergy HomeCare

Office Assistant/Scheduler

Matawan, NJ · On-site

... scheduling-related activities of our business. Your primary responsibility will be to maintain positive relationships with caregivers and clients, while organizing schedules to accommodate both ...

City of New York

Scheduler to the Commissioner

Manhattan, NY

$18.75 - $23.25/hr

DYCD is recruiting for a Scheduling Assistant to the Commissioner to support the day-to-day operations of the Commissioner's Office and help ensure effective coordination of priorities, information ...

City of New York

Scheduler to the Commissioner

Manhattan, NY · On-site

$18.75 - $23.50/hr

DYCD is recruiting for a Scheduling Assistant to the Commissioner to support the day-to-day operations of the Commissioner's Office and help ensure effective coordination of priorities, information ...

next page

Showing results 1-20

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in New York

Scheduling Assistant information

See New York salary details

$12

$21

$30

How much do scheduling assistant jobs pay per hour?

As of Aug 24, 2026, the average hourly pay for scheduling assistant in New York is $21.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.71 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in New York?

The most popular types of Scheduling jobs in New York are:

What are popular job titles related to Scheduling Assistant jobs in New York?

For Scheduling Assistant jobs in New York, the most frequently searched job titles are:

What job categories do people searching Scheduling Assistant jobs in New York look for?

The top searched job categories for Scheduling Assistant jobs in New York are:

What cities in New York are hiring for Scheduling Assistant jobs?

Cities in New York with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 74% Physical, 1% Hybrid, and 25% Remote job distribution, with an average salary of $45,096 per year, or $21.7 per hour.

Scheduling Assistant

Pbf Energy

Parsippany, NJ • Hybrid

$50K - $81K/yr

Full-time

Medical, Retirement, PTO

Posted 3 days ago

New

PBF Energy rating

8.0

Company rating: 8.0 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description

Scheduling AssistantPBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking a detail-oriented, talented professional Scheduling Assistant to join our team as a pivotal member that would play a key role here at PBF Energy. This role would be located onsite five (5) days per week at our Company headquarters in Parsippany, NJ

This role provides administrative and operational support to our Commercial Scheduling team, helping ensure the efficient, accurate, and cost-effective execution of commercial trading and supply chain activities. The ideal candidate possesses strong organizational and communication skills and thrives in a fast paced, team-oriented environment.

PRINCIPLE RESPONSIBILITIES:

  • Maintain, validate, and update scheduling and supply chain data within the company's trading and scheduling systems to ensure data accuracy and integrity.

  • Generate reports and perform data analysis to support scheduling and operations activities.

  • Process vendor invoices accurately and in a timely manner.

  • Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.

  • Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.

  • Support various commercial scheduling and operational activities as assigned by the Director, Operations.

  • Assist with special projects and other administrative duties as needed.

JOB QUALIFICATIONS:

  • A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.

  • Experience working in a professional environment with both internal and external stakeholders.

  • Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.

  • Strong verbal and written communication skills with a professional and courteous demeanor.

  • Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.

  • Ability to work effectively both independently and within a team environment.

  • Demonstrated ownership and accountability for assigned responsibilities.

  • Strong analytical, problem-solving, and attention-to-detail skills.

  • Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.

  • This position is on site 5 days a week.

  • ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED.

  • FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS.

The salary range for this position is $50,411.61 - $81,974.93. The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate's compensation. Salaries at the time of hire are typically in the lower to middle portion of the above range in order to provide the opportunity to reflect future performance-based increases. In addition to salary, PBF offers a comprehensive benefits package which includes bonus eligibility, health care, retirement benefits, and paid time off.

We thank all respondents for their interest in PBF Holding Company LLC ("PBF Energy"), however, only those selected for an interview will be contacted. Please nophone calls or emails to any employee of PBF Energy about this requisition. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF Energy via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF Energy. No fee will be paid in the event the candidate is hired by PBF Energy as a result of the referral or through other means.

PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.

#LI-GL1

What PBF Energy employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply