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Scheduling Assistant Jobs in Kansas (NOW HIRING)

LAKEMARY CENTER INC

Schedule Assistant

Olathe, KS · On-site

Residential Scheduling Assistant Responsibilities: * Maintain the electronic master schedule * Plan schedules ahead by identifying busy periods and aligning staffing levels to ensure an evenly ...

Challenger Sports

Scheduling director

Lenexa, KS · On-site

$12.50/hr

Operations Assistant - Scheduling Operations assistants work with operations managers and other personnel to help keep businesses running smoothly. Responsibilities * Maintaining the efficiency of ...

Opaa!

Assistant DNS

Andover, KS · On-site

Position Summary Assist the Director of Nutrition Services with the day-to-day operation of an Opaa ... Arrange for a substitute worker scheduling, as the need arises. * Transport food products around ...

NMC Health

Surgery Scheduler Assistant

Newton, KS · On-site

$16.50 - $21.25/hr

In this role, you will play a vital part in coordinating surgical scheduling while promoting ... Registered Medical Assistant, Surgical Tech, or LPN preferred Join our Team! NMC Health offers a ...

NMC Health

Surgery Scheduler Assistant

Newton, KS

$16.50 - $21.25/hr

In this role, you will play a vital part in coordinating surgical scheduling while promoting ... Registered Medical Assistant, Surgical Tech, or LPN preferred Join our Team! NMC Health offers a ...

Jdgroupnam

Assistant Store Manager

Great Bend, KS

$12.65/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

Hibbett Sports

Assistant Store Manager

Great Bend, KS · On-site

$12.65/hr

Assistant Manager Department: Operations FLSA Status: Non-Exempt Reports To: Store Manager SUMMARY ... scheduling. * Assumes responsibility of the entire store in the absence of the Store Manager.

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Scheduling Assistant information

See Kansas salary details

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How much do scheduling assistant jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for scheduling assistant in Kansas is $17.67, according to ZipRecruiter salary data. Most workers in this role earn between $14.57 and $20.14 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Kansas? The most popular types of Scheduling jobs in Kansas are:
What are popular job titles related to Scheduling Assistant jobs in Kansas? For Scheduling Assistant jobs in Kansas, the most frequently searched job titles are:
What job categories do people searching Scheduling Assistant jobs in Kansas look for? The top searched job categories for Scheduling Assistant jobs in Kansas are:
What cities in Kansas are hiring for Scheduling Assistant jobs? Cities in Kansas with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Kansas as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 80% Physical, 1% Hybrid, and 19% Remote job distribution, with an average salary of $36,762 per year, or $17.7 per hour.

Schedule Assistant

LAKEMARY CENTER INC

Olathe, KS • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Are you driven by a passion to help others? Are you someone who is organized and a team player?

If yes, Lakemary is looking for an Scheduling Assistant for our Adult's Residential Service Program. This is structured administrative support work of average difficulty and complexity. Work requires the operation of personal computers, communications systems and other office equipment; may require communication with the public. This role functions under general supervision of a Coordinator of Residential Services. 

Residential Scheduling Assistant Responsibilities:

  • Maintain the electronic master schedule
  • Plan schedules ahead by identifying busy periods and aligning staffing levels to ensure an evenly distributed workload and avoid reactive overtime due to unplanned gaps.
  • Utilize creative scheduling to mitigate overtime
  • Supply monthly availability calendars to residentials sites
  • Prioritize PRNs hours and availability to minimize overtime
  • Monitor Paycom daily for shift requests, open shifts, and PTO requests.
  • Find coverage for any daily call ins and unexpected schedule changes
  • Coordinate coverage for hospital stays or in home support
  • Complete weekly reports and provide to the Residential Coordinator
  • Monitor requests/usage and communicate concerns
  • Monitor the schedules daily to find efficiencies with staffing patterns
  • Maintain a roster of staff trained per environment

An ideal candidate for this position has:

  • Knowledge of:
    • The operation of office equipment, personal computers and communications systems
    • Standard formats for letters, memos and reports
    • Intellectual disabilities
  • Ability to:
    • To utilize creative problem-solving skills
    • To understand the impact of program schedules on the organizations budget
    • Respond to requests and inquiries from the general public, family members and support team members in a positive manner.
    • Understand and follow verbal and/or written instructions.
    • Use basic word processing, spreadsheet and database applications
    • Establish and maintain effective working relationships with those contacted in the course of work
    • Learn departmental operating procedures
    • Enter information in a variety of formats
    • Use basic math to add, subtract, multiply and divide
    • Record, file and transmit information
    • Communicate clearly and concisely, both verbally and in writing
    • Extract data and formulate reasonable conclusions from a variety of sources
    • Maintain confidentiality of information regarding staff and individuals served
  • Reliability
  • Honesty & integrity
  • Good communication & problem-solving skills

Residential Scheduling Assistant Qualifications:

  • High School Diploma/GED or equivalent
  • Six months of experience in general office, clerical or administrative support work.
  • Preferred hands on experience supporting individuals with special needs.
  • Due to Insurance criteria be at least 21+ years of age
  • Acceptable Motor Vehicle Report (MVR) to meet standard driving requirements

Other Job Details:

  • Day hours: Monday through Friday 8am-4:30pm
  • Starting pay: $ 18.50 /hour

Lakemary provides competitive compensation and benefit package including medical, dental, vision, and life insurance plans; paid time off; and a 401(k)-retirement plan

Certifications:

Lakemary provides training in program specific coursework.

Special Considerations:

Some environments/shifts require same sex staff due to regulatory requirements.

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. EEO

Diversity, Equity, and Inclusion (DEI) Statement:

For the last 50 years we have been working to create workplaces that reflect the communities we serve and a place where everyone feels empowered to bring their full, authentic selves to work. We embrace this from our mission.

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