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Scheduler Jobs in Santa Rosa, CA (NOW HIRING)

Papa Inc.

Caregiver: Flexible Schedule

Napa, CA · On-site

$13 - $22/hr

This opportunity is ideal for anyone seeking part-time engagement with control over their schedule -- whether you're balancing another job, school, caregiving, or personal commitments. No ...

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All JobsScheduler JobsScheduler Jobs in Santa Rosa, CA

Scheduler information

See Santa Rosa, CA salary details

$13

$28

$60

How much do scheduler jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for scheduler in Santa Rosa, CA is $28.32, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $31.54 per hour, depending on experience, location, and employer.

Do you need a degree to be a scheduler?

A degree is not typically required to be a scheduler, but relevant skills such as organization, time management, and familiarity with scheduling software are important. Some employers may prefer candidates with a high school diploma or equivalent, while advanced roles might require post-secondary education or certifications in project management or related fields.

Is a scheduler a hard job?

A scheduler job involves organizing and coordinating appointments, meetings, or tasks, often requiring attention to detail and good organizational skills. The difficulty level depends on the complexity of the scheduling tasks, the work environment, and the tools used, such as scheduling software. It can be a straightforward role or more challenging in fast-paced or high-stakes settings.

What is the difference between Scheduler vs Project Coordinator?

AspectSchedulerProject Coordinator
Primary RoleCreates and manages project schedules, tracks timelinesAssists with project planning, communication, and administrative tasks
Required CredentialsOften certifications in project management or scheduling softwareTypically a degree in business, management, or related field
Work EnvironmentConstruction sites, manufacturing, IT, or corporate officesOffice settings, client meetings, team collaboration
Industry UsageConstruction, manufacturing, IT, engineeringConstruction, events, corporate projects

While both roles support project execution, schedulers focus on developing and maintaining project timelines, whereas project coordinators handle broader administrative and communication tasks to ensure project progress. Understanding these differences helps in choosing the right career path or job search focus.

What does a scheduler do?

A surgery scheduler is a planner who oversees tasks related to administration in a surgical setting. In this role, you primarily schedule, track, and cancel appointments and process payments and insurance information. Most surgery schedulers work in a hospital or clinic, so you must be comfortable working in a fast-paced, and perhaps stressful, environment. You may work in an office setting with administrative staff or at a front desk where you interact with patients. You schedule procedures over the phone and in person and perform other clerical duties such as maintaining records while following HIPAA guidelines, filing paperwork, and coordinating with surgeons to enhance the overall organization of the surgery department.

What are the key skills and qualifications needed to thrive as a scheduler, and why are they important?

To thrive as a Scheduler, you need strong organizational abilities, attention to detail, and experience with coordinating tasks, often supported by a high school diploma or relevant degree. Familiarity with scheduling software like Microsoft Outlook, SAP, or project management tools is typically required. Exceptional communication, time management, and problem-solving skills help you effectively prioritize tasks and manage changes. These skills ensure that operations run smoothly, deadlines are met, and resources are optimally allocated.

How does a scheduler typically collaborate with other departments to ensure smooth operations?

Schedulers work closely with various departments such as operations, logistics, and human resources to coordinate schedules, allocate resources, and resolve conflicts. They often serve as a communication hub, ensuring that everyone is aware of timelines, changes, and any potential bottlenecks. Regular meetings and updates with team leads or managers are common, as is the use of scheduling software to centralize information. Effective collaboration helps prevent delays and ensures projects or shifts run smoothly.
More about Scheduler jobs

What are the most commonly searched types of Scheduler jobs in Santa Rosa, CA?

The most popular types of Scheduler jobs in Santa Rosa, CA are:

What are popular job titles related to Scheduler jobs in Santa Rosa, CA?

For Scheduler jobs in Santa Rosa, CA, the most frequently searched job titles are:

What cities near Santa Rosa, CA are hiring for Scheduler jobs?

Cities near Santa Rosa, CA with the most Scheduler job openings:

Scheduler jobs near you
Infographic showing various Scheduler job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 51% Full Time, and 49% Part Time. Highlights an 60% In-person, and 40% Hybrid job distribution, with an average salary of $58,902 per year, or $28.3 per hour.

Routing & Scheduling Specialist

Center for Volunteer & Nonprofit Leadership (CVNL)

Santa Rosa, CA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 5 days ago

Job description

Position Overview:
  • The Sonoma County Paratransit (SCPT) Department provides a vital service to the some of the most vulnerable populations in Sonoma County. Reporting to the Associate Director, the Routing & Scheduling Specialist is responsible for professionally answering incoming calls, addressing customer inquiries, resolving client complaints, dispatching drivers, clearly and accurately documenting issues and occasionally scheduling Paratransit rides. Due to the nature of our community involvement and clientele, the Routing and Scheduling Specialist must thrive in a challenging work environment, enjoy making a difference in the lives of senior citizens and persons with disabilities, is a skilled problem solver that is mission driven and enjoys working within a team culture. In this role, you will play a crucial part in the smooth operation of our paratransit programs, ensuring that passengers have efficient and effective transportation services. connecting our clientele to the community. This contribution to our community is a source of pride for CVNL. Creating a seamless bridge from customer service representatives to drivers as they are the creators of what is booked to what is going to be worked. Bringing solutions and real time strategies to help better customer service to our clients and efficiency to a driver's day.

Responsibilities
  • Coordinate transportation routes and schedules, ensuring efficient and timely service for and nonprofit organizations.
  • Collaborate with transportation providers and community partners to secure transportation resources and optimize routing plans.
  • Dispatch drivers and provide them with clear instructions and support throughout their transportation assignments. Communicating routing changes and issues from clients to Drivers. Communicating up-to-date road conditions, hazards and changes to Drivers.
  • Maintain accurate records of transportation activities, including driver logs, trip details, and passenger information.
  • Monitor transportation operations to identify and address any issues or delays, taking appropriate action to mitigate disruptions.
  • Communicate with and manager vendors including routing and scheduling software.
  • Communicate with fellow office staff, drivers, and transportation providers to provide updates, address concerns, and ensure alignment of expectations.
  • Conduct regular evaluations and analysis to identify opportunities for process improvement and cost savings in transportation logistics.
  • Continuously evaluate and improve dispatch processes and protocols to enhance efficiency and effectiveness
  • Monitor and analyze transportation data to identify areas for improvement and implement strategies to enhance service effectiveness.
  • Accurate data entry, tracking and logging into database systems such as Novis & ADP
  • May cover Client Service Representative (CSR) position during absences.
  • Accurate record keeping of customer issues, requests, calls, complaints and compliments in appropriate logs.
  • Attend and participate in regular Paratransit & CVNL staff meetings & events.
  • Contributing to a safe and efficient workspace following company and Cal/OSHA guidelines
  • Other clerical duties as assigned.

Requirements
  • Associate's degree in logistics, transportation management, or a related field preferred or equivalent work experience.
  • Proven experience in routing and scheduling, preferably in the nonprofit sector.
  • Ongoing compliance with Department of Transportation FTA required drug screening.
  • Strong organizational skills and the ability to manage multiple transportation assignments simultaneously.
  • Excellent communication and interpersonal skills, with the ability to collaborate effectively with diverse stakeholders.
  • Proficiency in using transportation management software and tools.
  • Knowledge of local transportation regulations and best practices.
  • Strong relationship and team culture building skills
  • Ability to handle a variety of concurrent tasks effectively with patience.
  • Flexibility to adapt to changing priorities and unforeseen circumstances.
  • Ability to use good judgement and set priorities.
  • Working knowledge of Microsoft Word, Outlook, department and organizational software and apps, Zoom, Basecamp.
  • Able to work effectively with people of all ages from a wide variety of backgrounds.
  • Highly motivated and results oriented with the ability to work independently and as a team player.

  • Physical Demands:
  • Ability to perform computer work. In addition to basic computer desk work, the employee is required to stand, walk, reach above shoulders, and climb or balance. The employee may occasionally lift and/or move up to 25 lbs.

  • Expected Hours of Work/Travel:
  • Paratransit is seven-day a week operation. The Routing & Scheduling Specialist position is full-time, 5 days a week, 8 hours per day with occasional overtime. Shift times may vary ranging from 5:30am-2:30pm, 8:30am-5:30pm or 11:00am-7:30pm Monday-Friday or 7:30-4:30 or 9:00-6:00 Weekends.
  • Travel is not typical for this position.
  • This position is not eligible for remote work

Benefits
  • Vacation: 12 days in year 1, 15 days in year 2, 20 days in year 5.
  • Sick: 11 Sick days per year
  • Holidays: 13 days observed.
  • Health Insurance with base plan 100% covered by employer.
  • Vision and Dental Insurance.
  • 403B Retirement Plans with 3.5% employer contribution after 12 months.
  • Staff have regular opportunities to participate in professional development workshops and classes offered at CVNL

Compensation:
The budgeted starting hourly rate that CVNL reasonably expects to pay is $25.81-$27.38 depending on prior experience. Up to $28.20/hr with tenure. This takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, external market comparisons for similar positions in similar geographic locations and size. Offers are determined based on final candidate qualifications and experience.
CVNL is an equal opportunity employer and makes employment decisions on the basis of qualifications. The Agency policy prohibits unlawful discrimination in any employment decision based on pregnancy, childbirth or related medical conditions, race, religious creed, color, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation or any other basis protected by federal, state or local law or ordinance or regulation.

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