ZipRecruiter

Log In

1

Scanning Assistant Jobs in Alabama (NOW HIRING)

Gateway Management Company

Administrative Assistant

Florence, AL · On-site

$16.25 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Organize, scan, file, and maintain electronic and physical records. * Process property tax ... * Assist with scheduling meetings, conference calls, site visits, travel arrangements, and ...

Gateway Management Company

Administrative Assistant

Florence, AL · On-site

$16.25 - $21.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Organize, scan, file, and maintain electronic and physical records. * Process property tax ... * Assist with scheduling meetings, conference calls, site visits, travel arrangements, and ...

previous page

Showing results 41-60

All JobsScanning JobsScanning Assistant JobsScanning Assistant Jobs in Alabama

Scanning Assistant information

What is a scanning assistant?

Scanning Assistants are professionals responsible for operating scanning equipment to digitize documents, images, or other materials. They prepare physical items for scanning by organizing, cleaning, and arranging them, then use scanners to create digital copies. Scanning Assistants also ensure the quality of the scanned files, name and store them appropriately, and may handle basic troubleshooting of scanning devices. Their work helps organizations manage and archive important records efficiently.

What are typical challenges a scanning assistant might face during high-volume document digitization projects?

As a Scanning Assistant, you may encounter challenges such as handling large batches of documents with varying sizes, conditions, and formats, which can slow down the scanning process. Ensuring that each document is properly prepared (e.g., removing staples, repairing tears) and maintaining accurate organization can be demanding, especially when deadlines are tight. Additionally, quality control is crucial to avoid missed pages or unreadable scans, so attention to detail and effective time management are essential to succeed in this role.

What are the key skills and qualifications needed to thrive as a scanning assistant, and why are they important?

To thrive as a Scanning Assistant, you need strong attention to detail, basic computer literacy, and organizational skills, typically supported by a high school diploma or equivalent. Familiarity with document management systems, scanning software, and office equipment such as scanners and copiers is commonly required. Reliability, time management, and the ability to maintain confidentiality help someone excel in this position. These qualities ensure accurate document handling, data integrity, and efficient workflow in office environments.

What is the difference between Scanning Assistant vs Data Entry Clerk?

AspectScanning AssistantData Entry Clerk
Required CredentialsHigh school diploma, basic computer skillsHigh school diploma, typing proficiency
Work EnvironmentLibraries, offices, scanning centersOffices, administrative settings
Employer & Industry UsageDocument management, healthcare, legalBusiness, finance, government
Common Search & ComparisonYesYes

Scanning Assistants primarily handle scanning and digitizing documents, focusing on image quality and file organization. Data Entry Clerks input data into systems, emphasizing accuracy and speed. While both roles require basic computer skills and are found in office environments, their core tasks differ: scanning assistants manage physical-to-digital conversion, whereas data entry clerks focus on data accuracy and database management.

What are the most commonly searched types of Scanning jobs in Alabama?

The most popular types of Scanning jobs in Alabama are:

What are popular job titles related to Scanning Assistant jobs in Alabama?

For Scanning Assistant jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Scanning Assistant jobs in Alabama look for?

The top searched job categories for Scanning Assistant jobs in Alabama are:

What cities in Alabama are hiring for Scanning Assistant jobs?

Cities in Alabama with the most Scanning Assistant job openings:

Scanning Assistant jobs near you
Infographic showing various Scanning Assistant job openings in Alabama as of August 2026, with employment types broken down into 2% As Needed, 74% Full Time, 19% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Gateway Management Company

Florence, AL • On-site

$16.25 - $21.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Administrative Assistant
Position Overview
The Gateway Companies is seeking a highly organized and detail-oriented Administrative Assistant to support our Development and Asset Management team for a multifamily property portfolio. This position provides essential administrative, reporting, and operational support while working closely with Asset Management, Accounting, Property Management, lenders, investors, and external partners.
The ideal candidate is dependable, proactive, detail-focused, and able to manage multiple priorities while supporting a fast-paced team environment.
Key Responsibilities
  • Assist with monthly and quarterly reporting for lenders, investors, ownership groups, and agencies.
  • Prepare investor documents, certifications, and portfolio-related reports.
  • Maintain and update spreadsheets, project tracking tools, ownership records, checklists, and internal reports.
  • Support construction reporting, project documentation, and portfolio tracking.
  • Assist with bank reconciliations, audit preparation, invoice processing, and financial documentation.
  • Organize, scan, file, and maintain electronic and physical records.
  • Process property tax documents, insurance certificates, claims tracking, and compliance-related items.
  • Coordinate incoming and outgoing mail, shipping, office supplies, and administrative needs.
  • Assist with scheduling meetings, conference calls, site visits, travel arrangements, and registrations.
  • Support Asset Management with due diligence, special projects, and daily administrative tasks.
  • Provide additional support to the Asset Management team as needs arise.

Qualifications & Skills
  • Strong organizational skills with excellent attention to detail.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office, especially Excel.
  • Ability to work independently and collaborate with multiple teams.
  • Experience in administrative support, accounting, property management, or a related field preferred.
  • Ability to handle confidential information with professionalism.

Work Environment
  • Professional office environment with regular computer, email, and team communication.
  • Position requires accuracy, organization, and the ability to support multiple departments.

Benefits
  • Company Paid Holidays
  • PTO
  • 401 (k)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Company Paid Basic Life Insurance and AD&D
  • Short Term Disability
  • Long Term Disability
  • Voluntary Life Insurance
  • Critical Illness Insurance
  • Accident Insurance

EOE. M/F/Vet/Disability
Job-Type: Full - Time
GATEWAY MANAGEMENT logo

About GATEWAY MANAGEMENT

Sourced by ZipRecruiter

Nearly 40 years ago, Allan Rappuhn founded Gateway Development Corporation with a clear Mission to provide a Gateway to affordable Housing for Working Americans. From that point, Allan led Gateway with a disciplined focus to Identify strategic locations, use Quality Construction and Design, Professional Management and oversight, all with sound Financial Analysis. Today, The Gateway Companies comprise a fully Integrated family of Companies that Develop, Own and Manage conventional and affordable Multifamily Communities across the Southeastern United States. Through its growth, Gateway established a proud, unique track record, successfully developing over 100 communities, comprising over 7,000 housing units across 6 states.

Industry

Real estate

Company size

51 - 200 Employees

Headquarters location

Birmingham, AL, US

Year founded

1986

View All GATEWAY MANAGEMENT Jobs

Apply