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Residence Life Office Assistant Jobs (NOW HIRING)

The Pennsylvania State University

$44K - $64K/yr

The Residence Life Office is committed to the development of a living-learning community that ... Process room reservation requests. * Assist in maintaining area leadership staff calendars ...

Marylandconnect

Regular Open Date: 07-27-2026 Close Date: $58,000 - $61,000 Assistant Director of Residence Life for Residential Education Frostburg State University, Residence Life Office, invites applications for ...

Union University

Residence Life Secretary

Jackson, TN · On-site

Serve as receptionist to the office of Residence Life by greeting visitors, warmly providing information, and directing visitors to other personnel as needed. * With the Assistant Director for ...

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How much do residence life office assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for residence life office assistant in the United States is $18.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $21.15 per hour, depending on experience, location, and employer.

What is a residence life office assistant?

Residence Life Office Assistants are student employees who support the daily operations of a university's residence life office. Their responsibilities typically include answering phones, assisting residents with questions or concerns, processing paperwork, and helping with administrative tasks. They serve as a resource for students living on campus and play a key role in maintaining a welcoming and organized environment. Office Assistants often work closely with Residence Life staff and may also assist with event planning or communication efforts.

What are the typical daily responsibilities of a residence life office assistant?

As a Residence Life Office Assistant, your daily tasks often include greeting and assisting residents and visitors, answering phones, responding to emails, maintaining records, and handling room key checkouts. You may also help coordinate events, support resident advisors, and process work orders or maintenance requests. This role requires strong organizational skills and excellent communication, as you will frequently interact with students, staff, and other campus departments.

What are the key skills and qualifications needed to thrive as a residence life office assistant?

To thrive as a Residence Life Office Assistant, you need strong organizational skills, attention to detail, and basic administrative abilities, often supported by experience in office environments or relevant coursework. Familiarity with office software like Microsoft Office Suite, campus management systems, and standard office equipment is typically required. Exceptional interpersonal skills, professionalism, and the ability to handle sensitive information discreetly help you stand out in this role. These skills ensure efficient office operations, accurate record-keeping, and positive interactions with students and staff in a busy residence life environment.
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Residence Life Office Assistant jobs near you
Infographic showing various Residence Life Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $39,385 per year, or $18.9 per hour.

Office Manager, Residence Life

The Pennsylvania State University

Hybrid

$44K - $64K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

APPLICATION INSTRUCTIONS:
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants.

POSITION SPECIFICS

The Residence Life Office is seeking a dynamic, energetic individual to join its team. The Residence Life Office is committed to the development of a living-learning community that fosters academic, social, cultural, and personal growth. We strive to enable residents to develop respect and responsibility for themselves and their communities.

The Office Manager is a vital part of the team in helping to continue the vision and mission of the department. This position is responsible for providing administrative support for the Associate Director, Assistant Directors, and Coordinators of a residential area housing up to 7,500 students. The Office Manager oversees daily office operations, supervises support staff and student employees, manages administrative processes, coordinates room reservations, supports student conduct operations, and assists with budget administration.

Responsibilities include but are not limited to:

  • Create and disseminate calendars and/or rosters as needed.

  • Serve as primary receptionist, which includes answering telephones, greeting visitors, taking messages, opening, sorting, and distributing mail,scheduling appointments, and connecting students to appropriate staff and resources.

  • Make appropriate referrals to otheroffices.

  • Process room reservation requests.

  • Assist in maintaining area leadership staff calendars.

  • Assist in maintaining student files and records.

  • Supervise, train, and evaluateofficeadministrative support assistant.

  • Select, supervise, train, evaluate, and determine work schedule for student workers in the office.

  • Oversee the administrative components of the area's budget, including but not limited to purchasing reconciliation, form distribution, and paperwork organization.

  • Apply cultural competence to foster effective relationships with diverse students and staff

  • Contribute toward a culture of continuous improvement by engaging in assessment and evaluation efforts.

  • Provide reports and balance sheets to the supervisor.

  • Maintainoffice equipment and supplies, including supply tracking and ordering.

  • Assist with Summer School and summer projects.

  • Other duties as assigned.

Qualifications:

    • Microsoft Office software experience preferred.

    • Experience with computer software required.

    • Excellent organizational skills with the ability to manage multiple priorities.

    • Strong interpersonal skills and the ability to interact effectively with students, staff, faculty, and other departments.

    • Demonstrated customer service and communication skills.

    • Ability to maintain confidentiality and manage sensitive information.

    MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

    Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: None

    BACKGROUND CHECKS/CLEARANCES

    Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

    SALARY & BENEFITS

    The salary range for this position, including all possible grades, is $44,628.00 - $64,668.00.

    Salary Structure - Information on Penn State's salary structure

    Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

    CAMPUS SECURITY CRIME STATISTICS

    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

    EEO IS THE LAW

    Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

    Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.

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    About Pennsylvania State University

    Sourced by ZipRecruiter

    Pennsylvania State University, often referred to as Penn State, is a major, public, research-intensive university located in University Park, PA, US. This esteemed institution serves as an important player within the education industry, offering a plethora of academic programs across various disciplines. The university was founded in 1855 with the mission to provide quality education, advanced research, and service to society. Penn State holds firmly to values of integrity, respect, and excellence, fostering a diverse and inclusive community. The university is renowned for its research productivity and its high-ranking programs in areas like engineering, business, and education. One notable achievement of the institution is its designation as a "R1: Doctoral Universities – Very high research activity," demonstrating its commitment to scholarship and discovery.

    Industry

    Education

    Company size

    11 - 50 Employees

    Headquarters location

    University Park, PA, US

    Year founded

    1855

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