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Research Operations Coordinator Jobs (NOW HIRING)

Axle

Operations Coordinator

Bethesda, MD · On-site

We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Operations Coordinator to ...

Axle

Operations Coordinator

Bethesda, MD · Hybrid

We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH). Axle is seeking a Operations Coordinator to ...

Career Site

Operations Coordinator

Buffalo Grove, IL · On-site

OPERATIONS COORDINATOR Task Description: The incumbent of this task will provide operational ... Must have additional skills to perform research using the internet. * No security clearance ...

Uasys

Operations Coordinator

Little Rock, AR · On-site

Committed to its metropolitan research university mission, UA Little Rock is a driving force in ... The Operations Coordinator is responsible for taking a support role in the daily administrative ...

System One

Research Operations Associate

San Diego, CA · On-site

$24 - $29.40/hr

Support scientific teams by coordinating operational activities related to external research collaborations and CRO partnerships. * Facilitate communication and execution between internal ...

Goodwin

Specialist, Research Operations

Boston, MA · On-site

The Research Operations Specialist works to ensure members of the firm have access to accurate and ... coordinating firm-wide office copy bulk orders to maximize available discounts. * Ensures ...

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How much do research operations coordinator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for research operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What is a research operations coordinator?

Research Operations Coordinators are professionals who support and streamline the administrative, logistical, and operational aspects of research projects within an organization. They manage research schedules, facilitate communication between teams, coordinate resources, and ensure compliance with institutional and regulatory requirements. Their goal is to help researchers focus on their core scientific work by handling the essential behind-the-scenes processes that keep projects running smoothly.

How does a research operations coordinator typically support collaboration between research teams and other departments?

A Research Operations Coordinator plays a key role in facilitating smooth communication and workflow between research teams and departments such as legal, finance, and IT. They help coordinate project timelines, manage documentation, and ensure compliance with institutional or regulatory guidelines. By organizing meetings, tracking project milestones, and addressing logistical needs, they enable researchers to focus on their core scientific work while ensuring all stakeholders remain aligned. This collaborative support is essential for the timely and effective execution of research projects.

What are the key skills and qualifications needed to thrive as a research operations coordinator, and why are they important?

To thrive as a Research Operations Coordinator, you need strong organizational abilities, project management experience, and a relevant bachelor's degree, often in a scientific or administrative field. Familiarity with research compliance systems, data management tools like Excel or REDCap, and certifications such as CITI training are commonly required. Excellent communication, problem-solving skills, and attention to detail help you coordinate teams and ensure smooth research operations. These skills and qualities are essential for maintaining regulatory compliance, supporting efficient research workflows, and facilitating collaboration across departments.

What is the difference between Research Operations Coordinator vs Research Analyst?

AspectResearch Operations CoordinatorResearch Analyst
CredentialsBachelor's degree in related field; experience in research supportBachelor's or master's in research, data analysis, or related field
Work EnvironmentSupports research teams, manages logistics, and coordinates resourcesAnalyzes data, prepares reports, and interprets research findings
Employer & Industry UsageUsed in research institutions, corporations, and universities for operational supportCommon in market research, academic, and policy analysis roles

The Research Operations Coordinator primarily manages research logistics and supports research teams, focusing on operational efficiency. In contrast, the Research Analyst analyzes data and interprets research results. Both roles require strong organizational skills, but their core responsibilities differ, with the Coordinator handling logistics and the Analyst focusing on data analysis.

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Research Operations Coordinator jobs near you
Infographic showing various Research Operations Coordinator job openings in the United States as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, 1% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.

Operations Coordinator

Axle

Bethesda, MD • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Key responsibilities

  • Manage complex executive calendars, including scheduling, rescheduling, and prioritizing meetings.

  • Coordinate meeting logistics, prepare agendas and supporting materials, and record meeting minutes.

  • Support special projects by developing plans, coordinating meetings, preparing materials, and monitoring progress.

Job description

(ID: 2026-3391)
Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).
Axle is seeking a Operations Coordinator to join our vibrant team at the National Institutes of Health (NIH) supporting the NIH in Bethesda, MD
Benefits We Offer:
  • 100% Medical, Dental & Vision Coverage for Employees
  • Paid Time Off and Paid Holidays
  • 401K match up to 5%
  • Educational Benefits for Career Growth
  • Employee Referral Bonus
  • Flexible Spending Accounts:
    • Healthcare (FSA)
    • Parking Reimbursement Account (PRK)
    • Dependent Care Assistant Program (DCAP)
    • Transportation Reimbursement Account (TRN)

Position Summary
The Executive Operations Coordinator provides comprehensive administrative and operational support to senior executive leadership. This role manages complex calendars, facilitates clear and timely communications, coordinates meetings and logistics, supports special projects, and drives process improvements that enhance overall organizational efficiency.
Scope of Work
The Coordinator independently furnishes the administrative expertise, coordination, and follow-through needed to support one or more executive principals. Core areas of responsibility include:
  • Managing complex executive calendars, including scheduling, rescheduling, and prioritizing meetings as organizational priorities shift.
  • Facilitating executive communications and correspondence on behalf of leadership.
  • Coordinating meeting logistics, from initial request through completion, and preparing supporting materials.
  • Independently managing special projects assigned by executive leadership.
  • Identifying and implementing process improvements to enhance operational efficiency.
  • Providing travel coordination support as needed.
  • Serving as the primary administrative point of contact, ensuring all activities comply with applicable standards and guidelines.

Key Responsibilities
Executive Calendar Management
  • Manage complex executive calendars for one or more principals, including scheduling, rescheduling, and prioritizing meetings based on changing organizational priorities.
  • Coordinate internal and external meetings involving senior leadership, partner organizations, and other stakeholders.
  • Evaluate scheduling conflicts and independently recommend solutions to maximize executive efficiency.
  • Prepare daily and weekly calendar briefings, ensuring principals are informed of schedule changes and logistical requirements.
  • Coordinate conference rooms, virtual meeting platforms, and hybrid meeting logistics.

Executive Communications:
  • Draft, edit, and transmit correspondence on behalf of principals, including meeting requests, information requests, and follow-up communications.
  • Monitor incoming requests requiring executive attention, route inquiries to appropriate staff, and track responses to ensure timely follow-up.
  • Develop standardized communication templates to improve consistency and efficiency.

Meeting Coordination and Executive Operations
  • Develop and maintain standardized meeting intake processes, templates, and tracking systems.
  • Coordinate meeting logistics from initial request through completion.
  • Prepare meeting agendas, briefing materials, attendee lists, biographies, and supporting documentation.
  • Attend meetings as requested to record minutes, summarize discussions, capture action items, and monitor follow-up activities.
  • Prepare meeting summaries and distribute action items to participants.

Executive Accompaniment and On-Site Coordination
  • Accompany principals to meetings as requested to provide logistical coordination, ensure schedule adherence, and facilitate transitions between meetings.
  • Coordinate last-minute schedule adjustments while principals are engaged in meetings.
  • Serve as liaison between executive leadership and meeting organizers regarding timing, logistics, and required materials.

Operational Coordination and Special Projects:
  • Independently coordinate special projects assigned by executive leadership, which may include developing project plans and timelines, coordinating meetings and workgroups, and preparing agendas and briefing materials.
  • Prepare presentations, spreadsheets, reports, dashboards, and tracking documents.
  • Conduct research and compile information from multiple sources.
  • Monitor project milestones and follow up on outstanding actions.
  • Maintain project documentation and provide status updates to executive leadership.

Process Improvement and Organizational Effectiveness
  • Proactively identify opportunities to improve administrative and operational processes.
  • Develop and maintain Standard Operating Procedures (SOPs), workflows, templates, and guidance documents that improve organizational efficiency.
  • Recommend improvements to scheduling practices, communications, information management, and meeting coordination.
  • Develop tracking systems for recurring organizational activities and executive priorities.

Relationship Management and Organizational Coordination
  • Develop and maintain collaborative working relationships across the organization and with external partners to facilitate efficient coordination of executive activities.
  • Serve as a primary administrative point of contact for executive scheduling and operational coordination.
  • Coordinate with other leadership offices to resolve scheduling conflicts and facilitate executive engagements.

Travel Coordination:
  • Coordinate executive travel as required, including preparation of itineraries, travel summaries, agendas, and supporting documentation.
  • Coordinate travel logistics with appropriate administrative offices.

Administrative Support:
  • Maintain administrative files, electronic records, correspondence, and tracking systems.
  • Develop spreadsheets to analyze operational data.
  • Create and maintain presentations, reports, briefing books, and other presentation materials.
  • Coordinate printing, scanning, electronic document management, and records retention activities.
  • Maintain administrative databases and tracking systems.
  • Perform other administrative and operational duties consistent with executive support services.

Qualifications
Education & Certifications
  • Bachelor's degree in Business Administration, Public Administration, Communications, Healthcare Administration, or a related field preferred.
  • Four (4) years of progressively responsible executive administrative support experience may substitute for a bachelor's degree.

Experience
  • Minimum of five (5) years supporting senior executives or executive leadership in a complex organizational environment.
  • Demonstrated experience managing multiple competing priorities with minimal supervision.
  • Experience coordinating executive calendars involving numerous internal and external stakeholders.
  • Experience preparing executive correspondence, meeting summaries, and briefing materials.
  • Experience developing presentations, spreadsheets, reports, and tracking systems.
  • Experience handling confidential and sensitive information while exercising sound judgment and discretion.
  • Experience improving business processes and developing administrative procedures.

Skills
  • Executive calendar management
  • Executive communications and correspondence
  • Meeting planning, coordination, and facilitation
  • Meeting minutes and executive summaries
  • Organizational planning and prioritization
  • Project coordination
  • Process improvement and SOP development
  • Relationship management and customer service
  • Executive briefing preparation
  • Analytical and problem-solving skills
  • Travel coordination
  • Records management

Software & Tools
  • Microsoft Outlook, Teams, Word, Excel, and PowerPoint
  • SharePoint
  • Adobe Acrobat
  • Other standard administrative and productivity systems as required

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.
The diversity of Axle's employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.
Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com
This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate's experience, qualifications, skills, and location.
Salary Range
$60,000-$65,000 USD

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