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Remote Timekeeping Administrator Jobs in Rochester, NY

Insero Talent Solutions

Payroll Administrator

Rochester, NY · On-site +1

$24.25 - $32.75/hr

Payroll Administrator Rochester, New York Insero Talent Solutions is partnering with an established ... states and remote locations. * Review timekeeping information, identify discrepancies, and ...

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Remote Timekeeping Administrator information

What is a remote timekeeping administrator?

A Remote Timekeeping Administrator is a professional responsible for tracking and managing employee work hours for an organization, but they perform their job duties remotely. They ensure that time records are accurate, process timesheets, address discrepancies, and help maintain compliance with labor regulations. This role often involves working with digital timekeeping systems, communicating with employees and supervisors, and preparing reports for payroll processing. By working remotely, they leverage technology to perform all these duties efficiently from any location.

What are the key skills and qualifications needed to thrive as a remote timekeeping administrator?

To thrive as a Remote Timekeeping Administrator, you need strong organizational skills, attention to detail, and experience with payroll or time-tracking processes, often supported by a relevant associate’s degree or equivalent work experience. Familiarity with timekeeping software such as Kronos, ADP, or SAP, as well as proficiency in Microsoft Excel, is typically required. Exceptional communication, problem-solving abilities, and self-motivation are crucial soft skills for managing remote workflows and addressing employee inquiries. These skills ensure accurate and timely payroll processing, compliance with labor regulations, and efficient support for a distributed workforce.

What are some common challenges remote timekeeping administrators face, and how can they effectively manage them?

Remote Timekeeping Administrators often encounter challenges such as ensuring timely and accurate collection of employee hours from diverse locations, navigating different time zones, and promptly resolving discrepancies. Effective communication with team members and supervisors is crucial for clarifying timesheet issues and maintaining compliance with company policies. Utilizing automated timekeeping software, staying organized, and proactively reaching out to employees for missing or unclear data helps streamline processes and reduce errors. Regular training and staying updated on labor regulations also contribute to success in this remote role.

What is the difference between Remote Timekeeping Administrator vs Remote Payroll Specialist?

AspectRemote Timekeeping AdministratorRemote Payroll Specialist
CredentialsTypically requires experience with time tracking systems, basic HR knowledgeRequires payroll certifications, HR or finance background
Work EnvironmentRemote, often within HR or administrative departmentsRemote, within HR or finance teams
Industry UsageCommon in industries with shift work or hourly employeesUsed across various industries managing employee compensation
Search & Comparison IntentPeople comparing roles related to employee time trackingIndividuals looking into payroll processing roles

The Remote Timekeeping Administrator primarily manages employee time records and ensures accurate tracking, while the Remote Payroll Specialist handles employee compensation processing. Both roles often work remotely within HR or finance departments and require related certifications or experience. Understanding these differences helps job seekers identify the right position based on their skills and career goals.

What are popular job titles related to Remote Timekeeping Administrator jobs in Rochester, NY?

For Remote Timekeeping Administrator jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Remote Timekeeping Administrator jobs in Rochester, NY look for?

The top searched job categories for Remote Timekeeping Administrator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Remote Timekeeping Administrator jobs?

Cities near Rochester, NY with the most Remote Timekeeping Administrator job openings:

Remote Timekeeping Administrator jobs near you

Payroll Administrator

Insero Talent Solutions

Rochester, NY • On-site, Remote

$24.25 - $32.75/hr

Full-time

Medical, PTO

Posted 12 days ago

Job description

Payroll Administrator
Rochester, New York

Insero Talent Solutions is partnering with an established, multi-location professional services organization to recruit a Payroll Administrator. This position will serve as a key member of the organization's finance and people operations functions, with responsibility for payroll administration, reporting, compliance, benefits-related processing, and employee support.

The ideal candidate brings strong multi-state payroll experience, excellent attention to detail, and the ability to navigate complex payroll requirements while handling confidential employee and compensation information with discretion.

Responsibilities:

  • Manage payroll activities across multiple states and jurisdictions, including employee setup, tax withholding, unemployment requirements, work-location changes, and other payroll-related compliance matters.
  • Process payroll-related changes such as compensation updates, benefit elections, voluntary deductions, and other employee data across multiple payroll cycles.
  • Research and resolve payroll requirements associated with employees working in different states and remote locations.
  • Review timekeeping information, identify discrepancies, and coordinate with employees and managers to resolve issues prior to payroll processing.
  • Maintain accurate payroll and employee information within payroll and HR systems, partnering closely with Human Resources on employee changes, leaves, terminations, PTO, and other employment updates.
  • Serve as a key point of contact for external payroll providers and other third-party partners, assisting with system configuration, issue resolution, and ongoing compliance.
  • Monitor payroll tax matters and coordinate resolution of notices, discrepancies, or jurisdictional requirements as needed.
  • Support retirement plan administration by preparing contribution and deferral information, reconciling data, and providing documentation for annual compliance testing.
  • Develop recurring workforce and payroll reporting, including headcount, overtime, benefits, and compliance-related analytics for leadership.
  • Prepare benefit-related reports and reconcile information associated with health insurance, disability, and leave programs.
  • Provide payroll and benefits documentation requested as part of external audits, workers' compensation reviews, and other financial or compliance processes.
  • Identify opportunities to strengthen payroll procedures, reporting accuracy, and coordination across Finance and Human Resources.

Requirements:

  • Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
  • 5+ years of relevant experience in payroll administration, payroll processing, benefits administration, retirement plans, reporting, or a related area. An equivalent combination of education, professional certification, and experience will also be considered.
  • Experience supporting multi-state payroll and navigating state and local tax, withholding, registration, and reporting requirements.
  • Experience within a professional services or similarly complex, multi-location organization is preferred.
  • Strong understanding of payroll practices and applicable federal, state, and local employment and payroll regulations.
  • Demonstrated ability to work with confidential compensation, payroll, and employee information.
  • Advanced Microsoft Excel skills, including experience working with formulas, data analysis, and pivot tables.
  • Experience with payroll, HRIS, and/or financial management systems; ADP experience is a plus.
  • Strong analytical and problem-solving skills with exceptional attention to detail.
  • Ability to manage competing priorities, recurring deadlines, and time-sensitive payroll activities.
  • Strong written and verbal communication skills with the ability to collaborate effectively across departments and with external service providers.
  • Service-oriented, proactive, and comfortable working as part of a collaborative finance and human resources environment.