Remote Sonography Assistant Jobs (NOW HIRING)

About the Practice

We are a newly launching, physician-led office-based vascular practice in Garden Grove, founded by a board-certified vascular and interventional specialist. Our focus is diagnostic vascular ultrasound, non-invasive vascular testing (carotid, AAA, arterial and venous duplex, ABI/PAD screening), and minimally invasive treatment of venous insufficiency. As a ground-floor team member, you'll help build our clinical and administrative operations from the start — with real opportunity to grow into a senior operations role as we expand across Southern California.

The Role

This is a hybrid Medical Assistant / Office Manager position for someone who can wear two hats: hands-on clinical support in the office and administrative/operational management that can be handled both on-site and remotely. We anticipate a mix of in-office and remote days each week (roughly 2–4 days on-site, adjustable based on clinic schedule and patient volume). The ideal candidate has direct vascular practice experience and is comfortable in a startup environment where processes are still being built.

Clinical / Medical Assistant Responsibilities

• Room patients, take vitals, document chief complaints, and prepare patients for vascular evaluations and procedures
• Assist the physician with non-invasive vascular testing and in-office procedures (e.g., venous ablation/sclerotherapy support)
• Familiarity with vascular conditions and terminology — PAD, carotid disease, AAA, chronic venous insufficiency
• Maintain clinical documentation accurately in the EMR (we use Office Ally)
• Manage clinical supplies, instrument cleaning, and room turnover
• Support infection-control and OSHA safety protocols

Front Office / Administrative Responsibilities

• Patient scheduling, registration, and intake
• Insurance verification and prior authorizations (primarily Medicare, plus commercial payers)
• Answer phones, manage patient communications, and coordinate follow-ups
• Collect co-pays, self-pay agreements, and manage front-desk workflow

Office Management Responsibilities

• Oversee day-to-day clinic operations and patient flow
• Help develop and maintain office policies, scheduling, and staff coordination
• Support billing coordination with our billing team/clearinghouse
• Maintain HIPAA compliance and patient-record security
• Assist with vendor relationships, supply ordering, and facility needs
• Contribute to building operational systems and standard workflows as we scale

Required Qualifications

• Prior experience in a vascular, cardiovascular, or vascular surgery practice (required)
• Current Medical Assistant certification (CCMA, CMA, RMA, or equivalent)
• 2+ years in a clinical medical office setting
• Working knowledge of EMR systems and insurance/authorization processes
• Strong organizational, communication, and multitasking skills
• Reliable, self-directed, and comfortable working independently on remote days
• Authorized to work in the U.S.

Preferred Qualifications

• Experience in a startup or new-practice environment
• Familiarity with Office Ally
• Exposure to non-invasive vascular testing / familiarity with RVT or sonography workflows
• Prior office manager, lead MA, or front-office supervisory experience
• Bilingual (English/Spanish or English/Vietnamese — both common in our Garden Grove community)
• Knowledge of Medicare billing and ABN/self-pay processes

What We Offer

• Ground-floor role with significant growth potential as we expand to LA and Newport Beach
• Hybrid flexibility with a mix of remote and in-office work
• Benefits coming soon