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Remote Project Assistant Jobs in Ontario (NOW HIRING)

Harris

... based AI assistants, and automation tools, as part of their everyday work while maintaining ... including IT managers, project managers, software engineers, nurses, and lab technicians ...

Harris

... based AI assistants, and automation tools, as part of their everyday work while maintaining ... including IT managers, project managers, software engineers, nurses, and lab technicians ...

NTT DATA Services

CA$111K - CA$167K/yr

Corporate Counsel-Remote within Canada Req ID: 364478 NTT DATA strives to hire exceptional ... * Assist senior counsel with special projects and other legal matters as assigned. Required ...

NTT DATA Services

CA$111K - CA$167K/yr

Corporate Counsel-Remote within Canada Req ID: 364478 NTT DATA strives to hire exceptional ... * Assist senior counsel with special projects and other legal matters as assigned. Required ...

Harris

... based AI assistants, and automation tools, as part of their everyday work while maintaining ... Partner with Project Managers, Consultants, and implementation teams to develop customer training ...

Cayenta

... based AI assistants, and automation tools, as part of their everyday work while maintaining ... Partner with Project Managers, Consultants, and implementation teams to develop customer training ...

Harris

... based AI assistants, and automation tools, as part of their everyday work while maintaining ... Partner with Project Managers, Consultants, and implementation teams to develop customer training ...

staffworks

Senior Accountant

Toronto, ON · On-site +1

$90K - $95K/yr

... controls Assist with special projects and other finance-related initiatives as assigned ... in a remote environment while collaborating effectively with internal teams What's Offered ...

Volatus Aerospace

Project Manager

Woodbridge, ON · On-site +1

We are seeking an experienced and highly organized Project Manager to oversee and coordinate multiple concurrent engineering projects. This role will work closely with cross-functional engineering ...

STINSON

Project Manager

Toronto, ON · On-site +1

$60K - $70K/yr

PROJECT MANAGER Stinson is looking for a Project Manager to join our team. Reporting to the Senior Project Manager, this role will act as a bridge between our Production Team (Designers) and our ...

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Remote Project Assistant information

What are the key skills and qualifications needed to thrive in the remote project assistant position, and why are they important?

To excel as a Remote Project Assistant, you need strong organizational skills, attention to detail, and proficiency in managing schedules and project documentation, often supported by an associate's or bachelor's degree. Familiarity with project management software such as Asana, Trello, or Microsoft Teams, as well as video conferencing tools and basic Excel knowledge, is frequently required. Excellent communication, proactive problem-solving, and the ability to work independently are standout soft skills in this position. These competencies ensure seamless workflow, clear collaboration, and ability to support multiple projects effectively in a virtual environment.

What is a typical day like for a remote project assistant?

A typical day for a Remote Project Assistant often involves coordinating meetings, tracking project milestones, updating documents, and handling communication between team members or stakeholders. You may be tasked with preparing reports, managing shared files, and ensuring that project timelines are being adhered to. Since the position is remote, you will likely use various digital collaboration tools to stay connected with your team and report progress to project managers. This variety in daily responsibilities helps build multitasking and time management skills while providing valuable exposure to project workflows. Collaborating effectively in a remote setting is crucial, as you are an essential link between team members working across different locations.

What is a remote project assistant?

A Remote Project Assistant provides administrative and operational support to project managers and teams from a remote location. Responsibilities typically include scheduling meetings, managing documents, tracking project progress, and coordinating communication between stakeholders. This role requires strong organizational skills, attention to detail, and proficiency with digital collaboration tools. Remote Project Assistants help ensure that projects run smoothly by handling logistical and administrative tasks efficiently.

What are the most commonly searched types of Remote Project jobs in Ontario? The most popular types of Remote Project jobs in Ontario are:
What are popular job titles related to Remote Project Assistant jobs in Ontario? For Remote Project Assistant jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Remote Project Assistant jobs in Ontario look for? The top searched job categories for Remote Project Assistant jobs in Ontario are:
What cities in Ontario are hiring for Remote Project Assistant jobs? Cities in Ontario with the most Remote Project Assistant job openings:
Remote Project Assistant jobs near you
Infographic showing various Remote Project Assistant job openings in Ontario as of August 2026, with employment types broken down into 87% Full Time, and 13% Contract. Highlights an 100% Remote job distribution.

Corporate Real Estate, Project Lead (12 months contract)

Geotab

Oakville, ON • On-site, Remote

Contractor

Medical, Dental, Retirement

Posted 11 days ago

Job description

Who you are:

We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Corporate Real Estate, Project Lead who will manage and coordinate all real estate projects outside of the Oakville headquarters, serving as the primary point of contact for Office Experience project oversight. If you love technology, and are keen to join an industry leader - we would love to hear from you!

What you'll do:

As a Corporate Real Estate, Project Lead your key area of responsibility will be to manage and coordinate all real estate projects outside of the Oakville headquarters, serving as the primary point of contact for Office Experience project oversight. This role requires close collaboration with cross-functional internal departments, including IT, Security, Communications, and People Operations, to ensure seamless project execution. Additionally, the role involves regular engagement with external vendors to manage relationships, deliverables, and timelines effectively. The Corporate Real Estate Project Lead partners with cross-functional teams to deliver assigned projects on time, on budget, and aligned with company standards.

How you'll make an impact:

  • Lead and manage a wide range of global office projects, including office openings, closings, moves, and other miscellaneous initiatives 

  • Collaborate on change management activities for office transitions, including stakeholder communication plans, employee readiness assessments, and coordination with Communications and People Operations to minimize disruption during relocations, openings, and closures.                                                                                                                                                                                              

  • Ensure projects are completed on time and within budget , assist budget creation as required. 

  • Serve as a Subject Matter Expert (SME), providing guidance and support to ensure completion of Office Experience tasks throughout the project lifecycle.

  • Review and interpret lease agreements with the help of the legal team to ensure project activities comply with contractual obligations.

  • Coordinate and problem-solve with cross-functional teams, including IT, networking, and physical security, to address project gaps and ensure seamless execution.

  • Work with leadership to develop and implement standardized processes and best practices for office projects to improve efficiency and consistency across all global locations.

  • Working with leadership and stakeholders to evaluate potential properties for technical fit, headcount requirements, and budget viability.

  • Collaborate with procurement to manage RFPs and competitive proposals for office services. 

  • Ensure design compliance with corporate brand standards, accessibility requirements, and sustainability goals.

  • Conduct site visits, track progress against schedule, and manage change orders.

  • Coordinate operational readiness: IT infrastructure, security systems, AV, and furniture installation.

  • Manage decommissioning and space restoration per lease obligations, as required. 

  • Anticipate potential project risks - such as vendor delays, supply chain disruptions, or budget variances - and develop contingency plans to maintain project timelines and cost targets.

  • Track budgets, manage purchase orders, and control scope creep across concurrent projects.

  • Manage and track global lease agreements, including monitoring key dates and details to ensure timely renewals and compliance.

  • Ensure all vendors meet contract terms, carry required insurance, and comply with safety standards.

  • Serve as the RBAC (Role-Based Access Control) owner and champion, ensuring proper access and security protocols are followed.

  • Oversee the setup of all workspaces to ensure they comply with health and safety standards and regulations.

  • Other duties as assigned

What you'll bring to the role:

  • 6+ years of experience in a related field

  • Experience managing office or construction projects from approval through delivery.

  • Strong vendor management and contract negotiation skills.

  • Ability to manage multiple projects simultaneously across different geographies.

  • Demonstrated financial management skills, including budget development, expense oversight, and cost control.

  • Strong risk management skills with the ability to identify, assess, and mitigate project and operational risks.

  • Strong attention to detail, organization and time management skills with the ability to prioritize competing demands and meet deadlines across multiple concurrent initiatives.

  • Strong communicator, comfortable presenting to and partnering with senior leadership.

  • Excellent written and verbal communication skills with the ability to build relationships across all levels and cultures.

  • A proactive, solutions-oriented approach - you identify what needs to be done and take ownership without being directed.

  • Ability to handle sensitive topics with discretion, empathy, and cultural awareness.

  • Comfort working with global and remote teams across multiple time zones.

  • Proficiency in Google Workspace and project management tools.

  • PMP, FMP , or autocad equivalent certification is an asset.

If you got this far, we hope you're feeling excited about this role! Even if you don't feel you meet every single requirement, we still encourage you to apply.
 
Please note: Geotab does not accept agency resumes and is not responsible for any fees related to unsolicited resumes. Please do not forward resumes to Geotab employees.
 
This posting is for an existing vacancy.
 
Why job seekers choose Geotab:

Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program

*The above are offered to full-time permanent employees only

How we work:
At Geotab, we have adopted a flexible hybrid working model in that we have systems, functions, programs and policies in place to support both in-person and virtual work. However, you are welcomed and encouraged to come into our beautiful, safe, clean offices as often as you like. When working from home, you are required to have a reliable internet connection with at least 50mb DL/10mb UL. Virtual work is supported with cloud-based applications, collaboration tools and asynchronous working. The health and safety of employees are a top priority. We encourage work-life balance and keep the Geotab culture going strong with online social events, chat rooms and gatherings. Join us and help reshape the future of technology!
 
We believe that ensuring diversity is fundamental to our future growth and progress and is an integral part of our business. We believe that success happens where new ideas can flourish - in an environment that is rich in diversity and a place where people from various backgrounds can work together. Geotab encourages applications from all qualified individuals. We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at careers@geotab.com. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, "Geotab"), you acknowledge Geotab's collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice. 

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