Remote Personal Assistant Jobs in Santa Rosa, CA

Why should you join our team?

American AgCredit offers a unique opportunity to be a part of a national financial system supporting those who feed, clothe and fuel the world. We are a growing organization embracing collaboration and innovation while delivering transformative solutions. American AgCredit provides a cultivating environment where you truly make a difference for our customers and teams.

Benefits offered by American AgCredit:

• Commitment to agriculture and the communities we serve
• Family friendly work environment
• Investment in employee development
• Medical, Dental and Vision coverage
• Outstanding 401k - automatic 3% employer contribution, plus match up to 6%
• Generous Paid Time Off (Vacation accrued at 21 days annually, Sick Days accrued at 15 days annually, 12 paid holidays, plus 16 hours of volunteer time)
• Competitive Incentive Compensation Plan
• Disability & Life Insurance
• Employee mental, physical, and financial wellness programs
• The position is bonus eligible based on association and personal performance

Position will be posted until filled.

BASIC FUNCTION:

The Corporate Operations Specialist is responsible for processing and servicing a wide variety of loans including highly complex mortgage and commercial loans, loan servicing actions, syndications and/or participations to expedite credit delivery in the Corporate Banking Group; answering involved inquiries and resolving challenging problems. Ensures that loan documentation meets all regulatory and legal requirements. Is a member of and provides support to customer deal teams. Leads and directs deal teams with respect to regulatory and documentation needs for complex loan transactions. Works closely with customers, deal teams, multiple AAC departments, other lenders, attorneys and/or title companies to seamlessly provide timely credit to customers and an overall positive experience for customers and employees.

The ideal candidate would bring targeted industry and technical expertise that directly addresses current coverage gaps within the Capital Markets Originated team. Specifically, we are seeking experience in the timber and/or food and wine sectors, coupled with a strong foundation in real estate title review and the title insurance process. Qualified applicant's are encouraged to apply that are open to work on a part time remote basis at any American Ag Credit office location. Note that several of our primary locations are listed however we ask that you please inquire should questions arise regarding additional part time onsite location options.

ESSENTIAL DUTIES:

• Participate in deal calls to gain an understanding of documentation and structuring needs both from an Association and borrower perspective. Direct deal team to obtain necessary information and assist with same as appropriate.
• Determine appropriate title insurance requirements are requested and accurate loan documentation is prepared to cover the Association when dealing with cross collateralization of complex real estate transactions, such as multiple title policies with tie-in endorsements and prorating title insurance coverage to cover multiple loans based on multiple collateral values.
• Request, review, process and provide instruction to others with respect to entity documents, loan documents, title due diligence, appraisals, insurance information, environmental compliance, lien perfection, deposit account set up, disbursements, UCC filing/monitoring, etc.
• Apply independent discretion and knowledge to answer questions from deal teams, title companies, customers, attorneys, other departments and lenders. Keep all groups informed as to loan status and readiness for closing. Proactively reach out to various individuals to hold them accountable to their responsibilities to ensure a timely loan closing.
• Receive, analyze, investigate and track loan information. Recognize discrepancies and/or noncompliance with policies and procedures, and respond appropriately; request clarification and supporting documentation from deal teams, lenders, attorneys, title companies or borrowers as needed. Ensure all loan controls and closing conditions for the approved loan transaction are reflected in the final loan documents and obtained prior to closing the loan.
• Create, review and monitor covenants and covenant reports in compliance with Association procedures. Keep deal teams informed of updates, compliance with covenant monitoring, loan servicing, insurance requirements, etc.
• Establish and maintain member files to ensure documentation is complete, supports the credit, is compliant with policies, procedures and regulations. Manage distribution of information to staff and other lenders or partners as appropriate.
• Review trust certifications and entity documentation to verify authority of signers, which may involve multiple and various types of entities, ensure that the loan origination system is completed consistently with this information; request/review searches of same.
• Review and analyze appraisal reports to determine the collateral valued for the transaction, owners of collateral and ensure that the loan origination system accurately reflects all of this information. Review the necessary security documentation needed to perfect American AgCredit's lien on real property held as fee simple and/or leasehold estate as well as associated personal property, such as water assets, equipment, timber, fixtures, etc. Request clarification and supporting documentation as needed from the deal team, documentation team, appraisers, attorneys, customers and/or title companies as needed.
• Review personal property and real property searches, preliminary title/commitment reports and copies of other lien filings to identify and confirm that American AgCredit's lien position meets approved requirements. Review subordination and other documents necessary to perfect American AgCredit's lien on collateral. Identify and address any potential closing issues and appropriate documentation required for closing.
• Review escrow instructions for real property secured transactions, confirming appropriate level of coverage is required with necessary title endorsements.
• Process requests for partial releases, exchanges, additions, leases, easements and monetary transactions.
• Review nonstandard language for loan documents as required. Coordinate with legal counsel to develop and prepare loan documentation or provide non standard language when necessary.
• Prepare Participation Certificates and related documentation. Review Participation Certificates prepared by others to ensure they accurately reflect the details and negotiated terms of the participation.
• Compose and prepare correspondence; edit and proof various loan related documents. Instruct deal team to create appropriate loan conditions and covenants and ensure compliance with same.
• Input required data into loan origination and related systems.
• Answer inquiries and provide information to deal teams, lenders and others as to perfecting loan collateral, loan structure, loan covenants and conditions and/or direct other inquiries to the appropriate person.
• Identify and provide details of deficiencies in loan documentation information and packages to gain more efficiency and provide better customer service.
• Review loan documentation prepared by LDD, counsel, or other lenders for accuracy and completion, as well as to identify and track pre and post closing requirements including ongoing covenant monitoring, and ensure loan origination system reflects consistent information.
• Prepare certain loan documentation including but not limited to Interest Rate Disclosure Statements, Renewal Letters, Extension Letters, Membership Agreements and Conversion documentation.
• Identify, recommend and assist in the implementation of process improvements and procedure changes. Represent Corporate Banking on special projects and research as assigned.
• Coordinate loan closings with lenders, customers, title companies, attorneys and other departments.
• Maintain relationships and provide excellent service to borrowers as well as other AAC employees and external partners such as lenders, participants, attorneys, title companies and vendors.
• Assist as appropriate with paid off loan processes.
• Perform other functions as assigned.

TYPICAL EDUCATION AND EXPERIENCE:

• AA/AS degree with emphasis on business or high school diploma with 3-5 years' experience performing technical or administrative duties in a related field. Bachelor's degree preferred.
• Minimum five years' experience with real estate finance and documentation of same
• Minimum three years' experience documenting complex entity/collateral/loan structures
• Ability to interpret and apply policies and procedures.
• Demonstrated ability to generate highly accurate work.
• Demonstrated analytical skills to evaluate, prioritize and categorize data in various formats.
• Prioritization / Time Management: Demonstrates ability to assess multiple tasks or issues which are competing for a limited amount of time or resources and determine the order in which each will be addressed; sets priorities, goals, and timetables to achieve maximum productivity.
• Continuous Learning: Takes initiative for learning and development by acquiring and refining of technical and professional skills needed in job related areas; proactively seeks performance feedback and identifies approaches to improve own performance.
• Exceptional written and oral communication skills.
• Exceptional interpersonal skills.
• Proficient in the use of PC, including e-mail, word processing and electronic spreadsheet.
• Ability to work on tight time constraints, problem solve, negotiate deadlines and perform multiple tasks simultaneously.
• Provide technical guidance and training to more junior staff; works under general supervision and direction of the Head of Corporate Operations or Operations Manager. Works independently and makes independent decisions.

ESSENTIAL JOB REQUIREMENTS:

Must have the ability to perform basic office tasks and work in a typical office setting. Employee will be sitting for extended periods of time and accomplishing work at a desk and work at a computer for an extended period of time. Must have strong written and verbal communication skills to adequately convey ideas and work well with a team. Ability to talk and hear, sit and use their hands and fingers, and reach in all directions is essential in performance of the job. Some lifting and moving of items up to 25 pounds required. Work during established business hours and may require occasional weekend and/or evening work.

PAY RANGE:

All hiring is contingent on eligibility to work in the United States. We are unable to sponsor or transfer visas for applicants.

American AgCredit provides equal opportunity in employment to all employees and applicants. We celebrate diversity and do not discriminate on the basis of race, color, creed, religion, national origin, ancestry, alienage or citizenship status, age, sex, sexual orientation, gender identity, gender expression, marital status, genetic information, medical condition, physical or mental disability, pregnancy, childbirth or related medical condition, military service or veteran status, victims of domestic violence, or any other characteristics protected by applicable federal, state, or local laws. American AgCredit prohibits harassment of any individuals on any of the bases listed above.
If you need assistance or an accommodation due to a disability, you may contact us at jobs@agloan.com.