Remote Freelance Entry Level Project Coordinator Jobs

The APD Project Coordinator is an essential entry-level role that provides the foundational administrative and operational support needed for the APD Team to function effectively.
The APD Project Coordinator is an entry-level role that provides essential coordination, structure, and operational support for the Advanced Planning Document (APD) Writing Team within the NC Medicaid Program. This position assists with contract tracking, documentation management, process organization, and communication to ensure APD activities run efficiently and remain compliant with federal and state requirements. By providing high-quality administrative and project coordination support, this role strengthens operational consistency across the Advanced Planning Office (APO) and contributes to the overall success of the Medicaid Enterprise System (MES) Program.
Key Responsibilities
• Support APD development activities through scheduling, meeting coordination, and preparation of required documentation
• Assist with contract tracking and alignment between APDs, amendments, and contract requirements
• Maintain and organize APD documentation, templates, correspondence, and audit records
• Help track deliverables, timelines, and dependencies across APD efforts
• Prepare status updates, meeting summaries, and reports as needed
• Ensure documentation accuracy and readiness for APD submissions
• Support cross-teamcommunication between business units, project teams, vendors, budget offices,and other stakeholders
• Assist with version control, document formatting, and quality checks
• Provide logistical support for APD kickoff, review, and closeout cycles
• Help maintain internal tools, trackers, and repositories used by the APD team
• Support continuous process improvement efforts within the APO
Required/Desired Skills
SkillRequired /DesiredAmountof ExperienceExperience executing against multiple priorities/projects.Required2YearsWorking knowledge of project collaboration and tracking tools (Microsoft Project Suite, MS Teams, Zoom, etc.)Required2YearsVery good documentation, organizational, and coordination skills.Required3YearsVery good level communication skills, both verbal and written.Required2YearsDemonstrated collaboration experience.Required2YearsAbility to manage multiple tasks and deadlines in a fast-paced environment.Required2YearsExperience with administrative support, scheduling meetings, managing documentation, coordinating communications, and other duties as assigned.Required2Years
Questions
No.QuestionQuestion1Absences greater than two weeks MUST be approved by CAI management in advance, and contact information must be provided to CAI so that the resource can be reached during his or her absence. The Client has the right to dismiss the resource if he or she does not return to work by the agreed upon date. Do you agree to this requirement?Question2All work must be completed remote. Do you agree to this requirement?Question3Your candidate must be able to attend an in-person interview. Do you agree to this requirement?Question4What is your candidate's email address?Question5How soon can your candidate start if selected for this opportunity?Question6Vendors are encouraged to submit candidates that are available for the duration of the assignment. Do you anticipate your candidate being able to work until the proposed end date listed on this VectorVMS req?Question7Vendors must disclose to the agency if the candidate will be subcontracted at the time of submission. Is your candidate an employee of your company or a subcontractor? Please be sure to notify a CAI Account Manager if your candidate's employee status changes.Question8Vendors must notify the agency if any portion of the requirements listed in this task order will be outsourced to other countries. Do you anticipate outsourcing any work being done for this assignment to another country?Question9Candidates submitted above the hourly Vendor Rate of $$ may not be considered for this assignment. Do you agree to this requirement?Question10Payment for all approved hours will be paid at the straight hourly rate regardless of the total hours worked by the engaged resource. It is the responsibility of the Vendor to adhere to any applicable compensation laws including payment for overtime hours. Do you agree to this requirement?Question11Have you thoroughly validated, and attest to the accuracy of, the credentials listed throughout your candidate's VectorVMS profile and resume pursuant to Section 5.2.5 of ITS-009440?