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Remote File Organizer Jobs in Arizona (NOW HIRING)

Arizona Department of Administration

$78K/yr

REMOTE OPTIONS, VARIOUS-STATEWIDE Categories: Law Enforcement/Detective/Corrections/Protective ... organize case files). Knowledge, Skills & Abilities (KSAs): • As a Special Agent, the position ...

DHD Consulting

Electrical Estimator

Phoenix, AZ · On-site +1

$100K - $135K/yr

Indianapolis, IN (Onsite) / Portland, OR (Remote) / Phoenix, AZ (Remote) Salary: $100,000-$135,000 ... Maintain accurate and organized estimating records, project files, and cost data in compliance with ...

Arizona Department of Administration

$45K - $55K/yr

... files, etc.), organizing facts, and drawing clear and logical conclusions; • Critical thinking ... Remote work is a management option and not an employee entitlement or right. An agency may ...

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Remote File Organizer information

What are the key skills and qualifications needed to thrive as a Remote File Organizer, and why are they important?

To excel as a Remote File Organizer, you need strong organizational skills, attention to detail, and familiarity with digital file management, often supported by experience in administrative or clerical roles. Proficiency with cloud storage platforms like Google Drive, Dropbox, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate with clients and adapt to changing organizational needs. These skills ensure efficient, accurate, and secure file management, which is critical for smooth business operations in a remote environment.

What are some common challenges faced by Remote File Organizers, and how can they be addressed?

Remote File Organizers often encounter challenges such as inconsistent file naming conventions, dealing with disorganized legacy data, and coordinating with multiple team members who have varying digital habits. To address these issues, it's important to establish clear guidelines for file organization, maintain regular communication with stakeholders, and utilize collaborative tools that track changes and streamline access. Proactively seeking feedback and providing training on organizational best practices can also help ensure long-term file management success.

What are remote file organizers?

Remote file organizers are professionals who help individuals or businesses manage, sort, and streamline their digital files and documents from a remote location. They use various software tools to create efficient folder structures, name files consistently, and ensure easy access and retrieval of important information. This role is especially useful for clients who have large amounts of digital data and want to increase productivity and reduce clutter without needing someone on-site.

What is the difference between Remote File Organizer vs Data Entry Clerk?

AspectRemote File OrganizerData Entry Clerk
Required CredentialsBasic computer skills, organizational skillsHigh school diploma, typing proficiency
Work EnvironmentRemote, digital file managementRemote or office, data input tasks
Industry UsageFile management, digital organizationAdministrative, clerical work
Common Search/ComparisonYesYes

The Remote File Organizer primarily focuses on managing and organizing digital files remotely, requiring organizational skills and basic tech knowledge. In contrast, a Data Entry Clerk handles data input tasks, often involving high typing speed and accuracy. While both roles can be remote and involve digital work, their core responsibilities differ, with the Remote File Organizer emphasizing file management and the Data Entry Clerk focusing on data accuracy and entry.

What are popular job titles related to Remote File Organizer jobs in Arizona? For Remote File Organizer jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Remote File Organizer jobs in Arizona look for? The top searched job categories for Remote File Organizer jobs in Arizona are:
What cities in Arizona are hiring for Remote File Organizer jobs? Cities in Arizona with the most Remote File Organizer job openings:
Remote File Organizer jobs near you

Process Mechanical Estimator (Mid-level)

DHD Consulting

Phoenix, AZ • On-site, Remote

Full-time

Re-posted 24 days ago

Job description

Mid-Level Process Mechanical Estimator

Location: Indianapolis, IN (Onsite) / Portland, OR (Remote) / Phoenix, AZ (Remote)

Job Description:


The Mid-Level Process Mechanical Estimator prepares detailed cost estimates for mechanical and process-related construction scopes. The role supports senior team members by developing budget estimates, reviewing trade pricing, and performing cost reconciliations using project documentation, industry standards, and current market data. The candidate works closely with internal teams, architects, engineers, and trade partners to ensure accurate, fair, and well-supported cost assessments.

Key Duties & Responsibilities:

  • Cost Estimating: Prepares detailed cost estimates by analyzing drawings, specifications, and project documentation for mechanical and process scopes.

  • Quantity Takeoff: Performs accurate quantity takeoffs using design documents and established estimating practices.

  • Pricing Analysis: Sources and validates current labor, material, and subcontractor pricing using industry databases, vendors, and market inputs.

  • Cost Benchmarking: Develops “should-cost” estimates to evaluate trade submissions and confirm pricing reasonableness.

  • Bid Review: Evaluates trade bids against project scope, market conditions, and budget constraints, identifying variances and risks.

  • Reconciliation: Compares and reconciles multiple estimates and explains cost differences in a clear, structured manner.

  • Industry Compliance: Applies knowledge of union labor requirements and trade cost standards, including mechanical contracting practices.

  • Collaboration: Works with architects, engineers, and project teams to clarify scope and maintain effective working relationships.

  • Documentation: Maintains organized estimating files, cost databases, and supporting documentation in accordance with company standards.

  • Continuous Improvement: Supports senior staff in identifying process efficiencies and improving estimating accuracy and workflows.

  • Field Support: May conduct site visits as required to validate conditions and support estimating accuracy, including occasional client-site travel.

  • Team Support: Provides guidance to junior staff on assigned estimating tasks when needed.

  • Assignment Ownership: Works within a collaborative environment while independently managing assigned estimating deliverables and making sound technical judgments.

  • Travel Requirement: Travels quarterly to Indianapolis, IN if based in Oregon or Arizona, as required by project needs.

  • Additional Duties: Performs other related responsibilities as assigned by the supervisor.

Qualification Requirements:

  • Education: Bachelor’s degree in Engineering, Quantity Surveying, Construction Management, or a related field, or equivalent relevant experience.

  • Experience: 5–10 years of experience in mechanical, process, or construction estimating roles.

  • Estimating Expertise: Well-versed in quantity takeoffs and RSMeans-based estimating methodologies.

  • Industry Knowledge: Familiar with mechanical contracting standards and associated practices, including organizations such as MCAA and/or SMACNA.

  • Bid Evaluation: Strong experience reviewing and analyzing trade bids for scope alignment and cost accuracy.

  • Technical Skills: Proficient in Microsoft Office Suite, Adobe Acrobat, Windows OS, and web-based estimating or project tools.

  • Analytical Skills: Strong ability to analyze data, identify cost drivers, and make informed estimating decisions.

  • Communication Skills: Effective verbal and written communication skills for presenting estimates and explaining variances clearly.

Our client is an Equal Opportunity Employer and consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected category under applicable law.

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