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Remote Expense Management Jobs in California (NOW HIRING)

GIA Legacy Planning

Remote Position/ Work from Home Job Type: Full-Time/Part-Time Compensation: Un-Capped Commission ... Ability to work independently and manage time effectively * Basic computer skills for CRM and ...

Brex

Senior Product Manager, Travel

San Francisco, CA · On-site +1

$184K - $230K/yr

As a perk, we also have up to four weeks per year of fully remote work! Responsibilities * Own the ... Connect Travel with Brex Card and Expense Management so booking context flows through payment and ...

Zact Inc.

Senior Manager, Issuer Integrations

Saratoga, CA · Remote

$121K - $167K/yr

Zact provides modern commercial card, expense management, and integrated payables solutions to ... Zact is a remote-first workplace. Position Summary We're looking for an experienced payments ...

Convoso

[Hybrid] Sr. Expense Accountant

Los Angeles, CA · On-site +1

$105K - $110K/yr

... remote capacity. Awarded as a "best place to work" company, our culture fosters team integrity ... Operating with strict adherence to US GAAP, the position manages end-to-end accounts payable ...

Convoso

[Hybrid] Sr. Expense Accountant

Los Angeles, CA · On-site +1

$105K - $110K/yr

... remote capacity. Awarded as a "best place to work" company, our culture fosters team integrity ... Operating with strict adherence to US GAAP, the position manages end-to-end accounts payable ...

Chubb

VP CI Manager

Walnut Creek, CA · On-site +1

... expense management, with a particular focus on expanding the Lower Middle Market portfolio and high ... remote underwriting resources. * Serve as a senior technical underwriting referral resource in ...

Lancesoft

Change Management Consultant

San Francisco, CA · On-site +1

$75 - $80/hr

Remote (Preferred: Bay Area, CA) Travel: On-site approximately once every 3-4 weeks (1-2 days as ... Candidates must be willing to travel at their own expense. Duration: Contract (6 months) Job ...

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Remote Expense Management information

What are the key skills and qualifications needed to thrive in remote expense management, and why are they important?

To excel in Remote Expense Management, you need strong analytical abilities, attention to detail, and a background in finance or accounting, often supported by a relevant degree. Familiarity with expense management software such as Concur or Expensify, and proficiency in spreadsheet tools like Excel, are typically required. Excellent organizational skills, written communication, and self-motivation are vital soft skills for managing workflows and collaborating remotely. These competencies ensure accurate tracking, compliance, and efficient handling of company expenses in a distributed work environment.

What is the difference between Remote Expense Management vs Remote Accounts Payable Specialist?

AspectRemote Expense ManagementRemote Accounts Payable Specialist
Primary RoleManaging and overseeing employee expenses, reimbursements, and expense policiesProcessing vendor invoices, payments, and maintaining accounts payable records
Required SkillsExpense reporting, policy compliance, financial software familiarityInvoice processing, data entry, financial reconciliation
Work EnvironmentFinance or HR departments, often within larger organizationsFinance or accounting teams, often in corporate finance departments
CertificationsGenerally not required, but finance or accounting certifications can helpLikewise, certifications are optional but beneficial

Remote Expense Management focuses on overseeing employee expenses and reimbursement processes, while Remote Accounts Payable Specialists handle vendor payments and invoice processing. Both roles require financial software skills and are integral to company finance operations, but they serve different functions within the finance department.

What are some common challenges faced by remote expense management professionals, and how can they be addressed?

Remote expense management professionals often encounter challenges such as ensuring timely submission and approval of employee expenses, maintaining compliance with company policies, and effectively communicating with team members across different locations and time zones. To address these challenges, it's important to use robust expense management software, establish clear processes, and maintain regular communication with both employees and finance teams. Proactively reaching out for clarification and staying organized can greatly enhance accuracy and efficiency in this remote role.

What is remote expense management?

Remote expense management refers to the process of tracking, submitting, approving, and reimbursing business expenses from anywhere, without needing to be physically present in an office. This approach typically uses digital tools or software platforms that allow employees to upload receipts, fill out expense reports, and managers to review and approve expenses online. It is especially useful for companies with remote teams or employees who travel frequently. Remote expense management helps increase efficiency, reduce paperwork, and maintain accurate financial records.
What are popular job titles related to Remote Expense Management jobs in California? For Remote Expense Management jobs in California, the most frequently searched job titles are:
What job categories do people searching Remote Expense Management jobs in California look for? The top searched job categories for Remote Expense Management jobs in California are:
What cities in California are hiring for Remote Expense Management jobs? Cities in California with the most Remote Expense Management job openings:
Remote Expense Management jobs near you

AI- forward Executive Assistant to the Co-Founder CEO - Remote

Hikinex

Palo Alto, CA • On-site, Remote

Full-time

Re-posted 13 days ago

Job description

AI-Forward Executive Assistant to the Co-Founder & CEO (Remote and can travel to Palo Alto, couple of times a month)
Overview
Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders.
You'll begin with full-scope executive support, then evolve the role by integrating AI tools and automation-building a scalable "human + machine" executive office.
Key Responsibilities
  • Executive Support (Primary)
    • Manage complex calendar, inbox, and priorities for the CEO
    • Coordinate internal and external meetings across multiple time zones
    • Prepare briefings, agendas, and follow-ups
  • Stakeholder Coordination
    • Interface with executives, board members, investors, partners, and government stakeholders
    • Maintain professionalism and confidentiality in high-trust interactions
  • Operational Excellence
    • Handle travel planning, expense management, and logistics
    • Track action items and ensure timely execution
  • Secondary Support
    • Provide scheduling, travel, and expense support to:
      • A second co-founder (subsidiary CEO)
      • Chief Revenue Officer (CRO)
  • AI & Automation (Core to Role Growth)
    • Start with manual workflows to build deep context
    • Introduce secure AI tools to streamline repetitive tasks
    • Design and manage agentic workflows to scale executive operations

Qualifications
  • 5+ years of experience as an Executive Assistant (supporting senior executives)
  • Proven ability to manage complex schedules across global time zones
  • Strong written and verbal communication skills
  • High level of discretion, judgment, and reliability
  • Experience with travel coordination, expense management, and executive operations
  • Comfortable working in fast-paced, high-growth environments

Preferred
  • Experience supporting founders or C-level executives
  • Exposure to AI tools, automation, or workflow optimization
  • Background in tech, SaaS, or defense-adjacent industries

Working Hours & Location
  • Fully remote
  • Primarily aligned with U.S. East Coast hours
  • CEO operates across U.S., EMEA, and APAC time zones; flexibility required

Why This Role
  • Direct partnership with a founder/CEO
  • Opportunity to build cutting-edge AI-enabled executive operations
  • High visibility and potential for role expansion as impact grows
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About Hikinex

Sourced by ZipRecruiter

Hikinex is a multi-channel integrated service provider designed to help Companies scale fast and drive more profit. We leverage diverse resources to provide Superior services at a fraction of the cost.

Industry

Strategic planning consulting services

Company size

51 - 200 Employees

Headquarters location

San Francisco, CA, US

Year founded

2016

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