Remote Executive Assistant Jobs in Ridgewood, NJ

Position: Executive Assistant
Company: NikoHealth
Employment Type: Full-Time
Work Arrangement: Remote / Hybrid, based on business requirements

Position Summary

NikoHealth is seeking a highly organized, proactive, and discreet Executive Assistant to provide high-level administrative and operational support to executives and senior leadership. The successful candidate will help manage schedules, communications, meetings, documentation, projects, and other executive-level priorities while ensuring that daily operations remain organized and efficient.

The ideal candidate is a strong communicator with excellent judgment, attention to detail, time-management skills, and the ability to handle confidential information professionally.

Key Responsibilities

• Provide comprehensive administrative and operational support to executives and senior leadership.
• Manage complex calendars, appointments, meetings, and scheduling priorities.
• Coordinate internal and external meetings, including invitations, agendas, materials, and follow-up activities.
• Prepare, proofread, format, and organize executive correspondence, reports, presentations, and other documents.
• Monitor and organize executive emails, communications, and follow-up items as appropriate.
• Maintain confidential files, records, and sensitive business information.
• Prepare meeting agendas, take notes when required, and track action items and deadlines.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries when applicable.
• Assist executives with expense reports, invoices, reimbursements, and administrative documentation.
• Conduct research and compile information to support executive decision-making and business initiatives.
• Coordinate executive projects and follow up with internal teams to ensure deadlines and deliverables are met.
• Serve as a professional liaison between executives, employees, customers, partners, and external contacts.
• Assist with special projects, presentations, company events, and leadership initiatives.
• Anticipate executive needs and proactively address administrative requirements.
• Maintain organized digital files, records, contact lists, and executive documentation.
• Handle sensitive matters with discretion, professionalism, and sound judgment.
• Perform other executive and administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Communications, Management, or a related field preferred.
• 3+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role preferred.
• Excellent written and verbal communication skills.
• Exceptional organization, prioritization, and time-management abilities.
• Strong proficiency with Microsoft Office, Google Workspace, calendars, video-conferencing platforms, and business productivity tools.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet demanding deadlines.
• Excellent judgment and discretion when handling confidential information.
• Professional interpersonal skills and the ability to communicate with individuals at all organizational levels.
• Ability to work independently with minimal supervision while maintaining close coordination with leadership.
• Comfortable working in a fast-paced, technology-driven, and remote environment.

Preferred Experience

• Experience supporting C-level executives, founders, or senior leadership.
• Experience in healthcare, healthcare technology, SaaS, or a rapidly growing technology company.
• Familiarity with CRM, project-management, communication, and document-management platforms.
• Experience coordinating executive meetings, travel, projects, and cross-functional initiatives.
• Strong ability to anticipate needs and proactively manage executive priorities.

Key Performance Expectations

Success in this position will be measured by executive support quality, organization, responsiveness, accuracy, confidentiality, communication, calendar and meeting management, project follow-through, and the ability to effectively prioritize competing demands.

Ideal Candidate: A highly dependable, polished, and proactive professional who can anticipate executive needs, manage sensitive information with discretion, coordinate complex priorities, and provide exceptional support to NikoHealth's leadership team.