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Remote Document Controller Jobs in Philadelphia, PA

Vialto Partners

Proposal Senior Manager

Trenton, NJ · On-site +1

We combine deep expertise in immigration, tax, business travel, remote work, payroll, and ... You will serve as the project manager, content developer, and quality controller; ensuring every ...

County of Chester, PA

Fiscal Officer III

PA · On-site +1

$73K/yr

Government Services Center - Westtown, PA Job Type: Full Time, Exempt Remote Employment: Flexible ... This job requires the following documents to be obtained, reviewed as acceptable by the supervisor ...

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Remote Document Controller information

See Philadelphia, PA salary details

$14

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How much do remote document controller jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for remote document controller in Philadelphia, PA is $25.87, according to ZipRecruiter salary data. Most workers in this role earn between $19.18 and $31.54 per hour, depending on experience, location, and employer.

What is a remote document controller?

A Remote Document Controller is a professional responsible for managing, organizing, and maintaining documents and records for a company or project, all while working remotely. They ensure that documents are properly stored, updated, and accessible to authorized personnel, often following strict protocols and version control systems. This role is essential in industries like construction, engineering, oil and gas, and legal services, where accurate documentation is critical for compliance and project management. Remote Document Controllers use specialized software to track documents, collaborate with team members, and maintain confidentiality and data security.

What skills and qualifications are needed to thrive as a remote document controller?

To thrive as a Remote Document Controller, you need strong organizational skills, attention to detail, and experience with document management practices, often supported by a relevant degree or certification. Familiarity with document control software such as SharePoint, Aconex, or EDMS platforms is typically required. Exceptional communication, time management, and the ability to work independently are valuable soft skills in this remote role. These abilities ensure accurate, secure, and efficient handling of critical documents, supporting project success and compliance in distributed teams.

How does a remote document controller collaborate with project teams and ensure document accuracy while working offsite?

As a Remote Document Controller, you will regularly interact with project managers, engineers, and other stakeholders through digital collaboration tools like document management systems, email, and video conferencing. Maintaining version control and ensuring document accuracy can be challenging without face-to-face interactions, so strong organizational skills and proactive communication are crucial. You’ll often be responsible for setting up document workflows, tracking approvals, and conducting audits to guarantee compliance with company standards. Building effective remote relationships and staying responsive to team needs are key to success in this role.

What is the difference between Remote Document Controller vs Remote Project Coordinator?

AspectRemote Document ControllerRemote Project Coordinator
CertificationsTypically requires records management or document control certificationsOften requires project management or coordination certifications
Work EnvironmentPrimarily handles document management within project teams, often in construction, engineering, or ITCoordinates project activities, schedules, and communication across teams
Industry UsageCommon in construction, engineering, oil & gas, and IT sectorsUsed across various industries including construction, IT, and manufacturing
Search & Comparison IntentPeople compare roles related to document management and controlIndividuals look for project coordination roles with remote options

The Remote Document Controller focuses on managing and organizing project documents, ensuring version control and compliance. In contrast, the Remote Project Coordinator oversees project schedules, communication, and overall coordination. While both roles support project success, the Document Controller specializes in document processes, whereas the Project Coordinator manages broader project activities.

What are the most commonly searched types of Document Controller jobs in Philadelphia, PA?

The most popular types of Document Controller jobs in Philadelphia, PA are:

What are popular job titles related to Remote Document Controller jobs in Philadelphia, PA?

For Remote Document Controller jobs in Philadelphia, PA, the most frequently searched job titles are:

What job categories do people searching Remote Document Controller jobs in Philadelphia, PA look for?

The top searched job categories for Remote Document Controller jobs in Philadelphia, PA are:

Remote Document Controller jobs near you
Infographic showing various Remote Document Controller job openings in Philadelphia, PA as of August 2026, with employment types broken down into 76% Full Time, 15% Part Time, and 9% Temporary. Highlights an 100% Remote job distribution, with an average salary of $53,814 per year, or $25.9 per hour.

Proposal Senior Manager

Vialto Partners

Trenton, NJ • On-site, Remote

Full-time

Posted 10 days ago

Key responsibilities

  • Develop, manage, and deliver high-quality client proposals aligned with strategic and competitive pursuits.

  • Coordinate with stakeholders to review RFPs, develop proposal content, and ensure timely submission.

  • Track proposal progress, support process improvements, and assist in preparing pitch materials and presentations.

Job description

Company Description Vialto helps multinational companies and their people work across borders legally and compliantly. We combine deep expertise in immigration, tax, business travel, remote work, payroll, and compensation with a single, integrated platform and team-to make global work better. Whether someone is moving to a new country, working remotely, or traveling for business, we help ensure they have the right permits or visas, are paid and compensated according to local regulations, and remain compliant with cross-border tax requirements.

As a team member at Vialto, you'll be part of a global network with real impact. We support 10,000+ clients in over 150 countries, and that reach gives you the room to grow, learn, and make a real difference. We value collaboration, belonging, and innovation, and offer flexible career opportunities for people who want to shape the future of global work.

Our culture is open, supportive, and ambitious. We believe in transparency, trust, and teamwork-and we're building a workplace where everyone can thrive and feel proud of the work they do. Join us to help people work anywhere in the world-and build a career without borders.

To learn more about Vialto, visit our website at www.vialto.com. Job Description As a Senior Proposal Manager, you will take ownership of developing, managing, and delivering high-quality client proposals across strategic and competitive pursuits. You will serve as the project manager, content developer, and quality controller; ensuring every submission is client-focused, deadline-driven, and strategically aligned with our firm's services and value proposition

This role requires a balance of project management, persuasive writing, and collaboration with subject matter experts (SMEs), delivery leaders, and commercial teams. It is critical that the successful candidate has a growth mindset, challenging the status quo, and ensuring the best of Vialto is brought to our bid team and our proposals. Responsibilities include but are not limited to: Daily Core Activities Review new RFPs or proposal requests allocated to you and break down key requirements, deadlines, and deliverables.

Develop proposal storylines, win themes, and section outlines aligned to the defined win strategy Host daily or scheduled check-ins with stakeholders (Sales, Delivery, Commercial) to align on value proposition, win themes, and content responsibilities. Draft and tailor proposal content, including executive summaries, service overviews, methodologies, bios, and case studies, using content libraries and templated assets. Edit and proofread contributions from SMEs and team members to ensure clarity, consistency, and compliance with brand standards.

Coordinate visuals and design assets (if needed), including timelines, team structures, and solution illustrations. Package, format, and finalize proposal documents (typically Word or PDF), ensuring submission-readiness. Upload or submit final proposals to clients through portals, email, or procurement systems.

Track bid progress and update dashboards or records to reflect proposal status, win/loss data, and key metrics. Develop pitch decks and support presentation teams with orals coaching. Additional Responsibilities (Weekly/Ad Hoc) Lead or support kick-off calls, clarifying roles, timelines, and submission strategies.

Participate in lessons-learned reviews post-submission and contribute to proposal process improvements. Help maintain and enhance a proposal content library, including reusable templates, bios, case studies, and FAQ responses. Support compliance and governance checks, including pricing attachments, contract schedules, or terms review (in collaboration with legal or deal desk).

Occasionally, coach or mentor junior proposal writers or freelancers on structure, tone, and timelines. Qualifications 5+ years' experience managing bids, proposals, or responses in a professional services, consulting, or B2B environment. Strong project management and coordination skills; thrives on juggling multiple deadlines and stakeholders.

Excellent written English, with the ability to edit, simplify, and tailor content to different client audiences. Familiarity with proposal structures, formal RFP responses, and portals like Ariba, Jaggaer, or SAP. Proficient in MS Word, PowerPoint, Adobe, and document formatting best practices.

Experience using tools like Loopio, Responsive, and SharePoint. Key Attributes for Success Client and deadline-focused - able to calmly manage pressure and high-stakes submissions. Meticulous attention to detail with a strong sense of ownership.

Comfortable operating independently but highly collaborative across functions. Driven by continuous improvement, storytelling, and professional pride in the quality of work. Why This Role.

Play a pivotal role in winning new business for a fast-growing global services firm. Work closely with leadership and experts on high-impact, global opportunities. Build deep expertise in proposal strategy, writing, and commercial storytelling.

Opportunities for advancement into senior pursuits, bid strategy, or commercial operations roles. Additional Information This is a regular, full-time position. This is a remote role.

Location: Open to location (eastern time zone preferred) Compensation: $150-$175K USD, $125-$150K CAD. Individual salaries are based on education, geographic location, and alignment to the market data. Salaries above what is listed will be considered based on experience/exceptional candidates.

We are an equal opportunity employer that does not discriminate based on any legally protected status. Please note, AI is used as part of the application process.

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