Job Overview:
Requirement/Must Have:
- 1+ years of experience in PMO operations, project operations, capital portfolio management, or engineering operations.
- Ability to operate as a player-coach, balancing direct execution with coaching and support of others.
- Strong project governance, reporting, compliance, and process management capability.
- Experience onboarding, training, or enabling teams on systems and ways of working.
- Strong facilitation and stakeholder coordination skills across functions and business units.
- Ability to manage competing priorities and maintain follow-through in a fast-paced environment.
- Strong analytical, organizational, and problem-solving skills.
- Comfort working across reporting tools, systems, templates, and process documentation.
- Strong communication skills, including meeting facilitation, action tracking, and escalation management.
- High ownership, sound judgment, and attention to detail.
Responsibilities:
- Lead PMO systems, procedures, and policy execution to support consistent capital project delivery.
- Manage onboarding and systems/process training for new Project Managers and Project Coordinators.
- Own system issue resolution, ticket management, and user support.
- Maintain user SOPs and reinforce adherence to policies and engineering processes.
- Provide direct coaching, support, and workload coordination for Project Coordinators.
- Guide PC onboarding, role development, escalation handling, and day-to-day execution support.
- Support performance management and help elevate consistency and effectiveness across the PC team.
- Conduct project file audits and operational health checks to improve quality and compliance.
- Provide portfolio support through KPI reporting, milestone tracking, demand reporting, and 90-day TPR/CAR tracking.
- Facilitate monthly BU Capex Review meetings and support site calls led by Engineering leadership.
- Assist with CWIP compliance, capitalization tracking, and project closeout activities.
- Support CAPEX planning activities, including 1YP and 3YP processes.
- Own PITR and TPR process coordination, including template review, pre-read preparation, meeting minutes, and action tracking.
- Facilitate and document KPFF and greater-than-$5M TPR meetings.
Nice to Have:
- Experience in engineering, manufacturing, capital projects, or operations environments.
- Experience supporting Project Coordinators, analysts, or similar operational roles.
- Familiarity with capitalization processes, CWIP compliance, and project closeout requirements.
- Experience with PITR, TPR, SharePoint, and portfolio reporting rhythms.
Founded in 2010 and headquartered in the Washington, DC metro area, Cynet Systems Inc. is a leading staffing and recruiting powerhouse. Proudly recognized as a nationally and locally certified diversity firm, Cynet delivers agile, scalable talent solutions across industries. With an active footprint in all 50 U.S. states and Canada, we support thousands of consultants through our expansive, high-performing recruitment engine operating across North America and Asiaโensuring speed, quality, and consistency in every hire.