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Remote Administrative Manager Jobs in California

Bradshaw Home

Administrative Assistant

Rancho Cucamonga, CA · On-site +1

$26 - $31/hr

... remote work on Monday and Friday. Standard working hours are 8:00 a.m. to 5:00 p.m. Occasional ... Support reception and visitor management activities when necessary. Requirements: * High School ...

Bradshaw Home

Administrative Assistant

Rancho Cucamonga, CA · On-site +1

$26 - $31/hr

... remote work on Monday and Friday. Standard working hours are 8:00 a.m. to 5:00 p.m. Occasional ... Support reception and visitor management activities when necessary. Requirements: * High School ...

Health Link

Remote Workforce Manager

Walnut Creek, CA · Remote

$31 - $37/hr

Remote Workforce Manager Health Link Home Health & Hospice $31.00-$37.00/hour | Full-Time | Non ... Work alongside dedicated clinical and administrative professionals. * Comprehensive Benefits

New

Health Link

Remote Workforce Manager

Walnut Creek, CA · Remote

$31 - $37/hr

Remote Workforce Manager Health Link Home Health & Hospice $31.00-$37.00/hour | Full-Time | Non ... Collaborative Team : Work alongside dedicated clinical and administrative professionals.

New

County of Yolo, CA

Administrative Clerk II

Woodland, CA · On-site +1

$50K - $61K/yr

Regular / Full Time Remote Employment: Flexible/Hybrid Job Number: 2026-00097 Department: Health ... Daily functions include interacting with the public, document management within client records, and ...

YO AI Labs

Personal Assistant - Remote

San Jose, CA · Remote

$25 - $40/hr

Remote Job Type: Contractor Pay: $20-$34/hour Job Overview We are looking for an experienced Personal Assistant to provide administrative and organizational support while managing schedules ...

YO AI Labs

Personal Assistant - Remote

Palo Alto, CA · Remote

$25 - $40/hr

Remote Job Type: Contractor Pay: $20-$34/hour Job Overview We are looking for an experienced Personal Assistant to provide administrative and organizational support while managing schedules ...

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Remote Administrative Manager information

What is a remote administrative manager?

A Remote Administrative Manager is a professional who oversees and coordinates administrative operations for an organization while working from a remote location. Their responsibilities typically include managing administrative staff, streamlining office procedures, handling scheduling, and ensuring effective communication across teams. They leverage technology to supervise tasks, facilitate virtual meetings, and maintain productivity. This role is vital for organizations with distributed teams or those embracing remote work models. Strong organizational, communication, and leadership skills are essential for success in this position.

What are the key skills and qualifications needed to thrive as a remote administrative manager?

To thrive as a Remote Administrative Manager, you need strong organizational abilities, leadership experience, and a background in office administration, typically demonstrated by a bachelor’s degree or equivalent experience. Familiarity with virtual collaboration tools like Slack, Microsoft Office Suite, project management software (e.g., Asana, Trello), and cloud-based document management systems is essential. Outstanding communication, problem-solving, and time-management skills help remote managers effectively lead teams and maintain productivity from a distance. These skills and qualities are crucial for coordinating tasks, supporting staff, and ensuring smooth workflow in a remote environment.

How does a remote administrative manager effectively coordinate with team members across different time zones?

A Remote Administrative Manager typically uses digital collaboration tools like Slack, Microsoft Teams, and shared project management platforms (e.g., Asana or Trello) to ensure smooth communication and task tracking among team members in various locations. Scheduling regular check-ins and utilizing shared calendars helps address time zone differences and keeps everyone aligned on priorities. Flexibility, clear documentation, and proactive communication are key to overcoming the challenges of remote coordination, ensuring projects move forward efficiently even when team members work asynchronously.

What is the difference between Remote Administrative Manager vs Remote Office Coordinator?

AspectRemote Administrative ManagerRemote Office Coordinator
Required CredentialsExperience in administration, organizational skills, possibly management certificationsAdministrative experience, strong communication skills, basic organizational knowledge
Work EnvironmentOversees administrative teams, manages workflows remotely, strategic planningSupports office operations, coordinates schedules, handles logistics remotely
Employer & Industry UsageUsed across industries for leadership roles in remote settingsCommon in corporate, nonprofit, and educational sectors for supporting roles
Search & Comparison IntentUnderstanding managerial responsibilities in remote admin rolesClarifying support and coordination functions in remote offices

The Remote Administrative Manager typically oversees remote administrative teams and handles strategic planning, requiring management experience. In contrast, the Remote Office Coordinator focuses on supporting daily office operations and logistics. Both roles are essential in remote work environments but differ mainly in scope and responsibilities.

What are the most commonly searched types of Remote Administrative jobs in California?

The most popular types of Remote Administrative jobs in California are:

What are popular job titles related to Remote Administrative Manager jobs in California?

For Remote Administrative Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Remote Administrative Manager jobs in California look for?

The top searched job categories for Remote Administrative Manager jobs in California are:

What cities in California are hiring for Remote Administrative Manager jobs?

Cities in California with the most Remote Administrative Manager job openings:

Remote Administrative Manager jobs near you
Infographic showing various Remote Administrative Manager job openings in California as of August 2026, with employment types broken down into 82% Full Time, 15% Part Time, and 3% Contract. Highlights an 79% Physical, 3% Hybrid, and 18% Remote job distribution.

Administrative Assistant

Mamba Logistics, Inc

Glendale, CA • On-site, Remote

$27 - $31/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Administrative Assistant
Company: Mamba Logistics
Location: Remote / Hybrid
Job Type: Full-Time
Position Overview
Mamba Logistics is seeking an organized, dependable, and detail-oriented Administrative Assistant to provide day-to-day administrative support to the logistics and operations team. This role will assist with scheduling, documentation, data entry, customer and carrier communication, records management, and general office coordination.
The ideal candidate is comfortable managing multiple priorities, communicating with transportation partners, maintaining accurate records, and supporting a fast-paced logistics operation.
Key Responsibilities
Administrative Support
  • Provide daily administrative support to logistics, operations, and management personnel.
  • Maintain organized electronic files, records, spreadsheets, and correspondence.
  • Prepare documents, reports, forms, and routine communications.
  • Enter and update information accurately in company systems.
  • Monitor shared inboxes and route requests to the appropriate team member.
  • Assist with general office and operational projects.
Logistics Administration
  • Assist with maintaining shipment, carrier, driver, customer, and vendor records.
  • Update shipment information and statuses in applicable systems.
  • Prepare and organize bills of lading, delivery confirmations, invoices, and related documents.
  • Track outstanding paperwork and follow up on missing documentation.
  • Assist logistics personnel with routine shipment-related administrative tasks.
  • Maintain accurate records of completed and pending transportation activities.
Scheduling & Coordination
  • Assist with scheduling meetings, calls, pickups, deliveries, and other operational appointments.
  • Maintain calendars and scheduling spreadsheets.
  • Communicate schedule changes to appropriate personnel.
  • Help coordinate availability between customers, carriers, drivers, warehouses, and internal staff.
  • Track appointments and follow up on outstanding scheduling requests.
Customer & Carrier Communication
  • Respond to routine customer and carrier inquiries by phone and email.
  • Provide basic administrative information regarding shipment status and documentation.
  • Take accurate messages and route complex questions to appropriate personnel.
  • Maintain professional communication with transportation partners.
  • Document important communications and follow-up requirements.
Data Entry & Reporting
  • Enter shipment, customer, vendor, invoice, and operational information accurately.
  • Maintain spreadsheets and administrative databases.
  • Prepare routine daily, weekly, and monthly reports.
  • Assist with tracking shipment activity, administrative tasks, and outstanding items.
  • Review records for missing or inconsistent information.
Accounts & Invoice Support
  • Assist with organizing vendor and carrier invoices.
  • Enter invoice information into applicable systems.
  • Match invoices with supporting documentation when requested.
  • Track invoice status and missing paperwork.
  • Assist accounting personnel with routine administrative follow-up.
  • Maintain organized payment-related documentation.
Document Management
  • Organize contracts, carrier documents, customer records, shipment paperwork, and other business files.
  • Scan, upload, rename, and categorize electronic documents.
  • Maintain consistent file-management procedures.
  • Assist with preparing documentation for internal reviews or audits.
  • Protect confidential business and customer information.
Operations Support
  • Assist logistics coordinators and managers with routine administrative tasks.
  • Help track open issues, pending shipments, documentation, and follow-up items.
  • Coordinate information between departments.
  • Assist with maintaining operational checklists.
  • Support process-improvement projects designed to improve administrative efficiency.
Qualifications
Required
  • High school diploma or equivalent.
  • 1-2 years of experience in administrative support, office administration, customer service, logistics, transportation, or a related field.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Strong attention to detail and data accuracy.
  • Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and standard computer systems.
  • Ability to manage deadlines and recurring administrative tasks.
  • Strong follow-up and problem-solving abilities.
  • Ability to work independently in a remote or hybrid environment.
Preferred
  • Associate's or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field.
  • Previous experience with a logistics, freight, transportation, distribution, or trucking company.
  • Familiarity with transportation-management or dispatch systems.
  • Experience handling invoices, shipment documentation, or carrier records.
  • Previous remote administrative experience.
Core Competencies
  • Administrative coordination
  • Data entry
  • Logistics administration
  • Scheduling
  • Document management
  • Customer service
  • Carrier communication
  • Records management
  • Microsoft Excel
  • Reporting
  • Organization
  • Time management
  • Follow-up
  • Problem-solving
Benefits
  • Remote / hybrid work flexibility
  • Competitive compensation
  • Paid time off and company holidays
  • Medical, dental, and vision benefits where eligible
  • Retirement savings options
  • Paid onboarding and role-specific training
  • Professional development opportunities
  • Supportive logistics and operations environment
  • Opportunities for career advancement
Important Role Scope
This position provides administrative and operational support and does not independently make transportation, legal, safety, contractual, or regulatory decisions. Complex shipment, compliance, customer, or operational issues should be escalated to the appropriate logistics manager or qualified professional.
Equal Opportunity Employer
Mamba Logistics is committed to maintaining a professional, inclusive, and respectful workplace. Employment decisions are based on qualifications, experience, performance, and business needs, consistent with applicable federal, state, and local employment laws. We encourage qualified candidates with backgrounds in administration, logistics, transportation, customer service, scheduling, and operations support to apply.

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