Relocation Project Jobs (NOW HIRING)

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What this job involves- The Project Coordinator is responsible for various processes related to space projects, space resets, customer satisfaction, as well as transparency and reconciliation of costs associated with all space related activities. Responsibilities for this role include, but are not limited to, planning, implementation, and delivery of space related projects across various buildings.

Project Activities

Customer Experience

• Manage all new hire onboarding information - reach out to admins/managers

• Update project matrix, fill in customer information, technical requirements

• Communicate with client on upcoming projects and impact on business

Project Planning

• Gather details needed for project initiation and coordinate kick-off meetings with proper teams

• Review space change requests as a team to ensure the best utilization of available space

• Review private room requests to provide users dedicated office spaces throughout the campus

• Conduct site visits with stakeholders to grasp full understanding of client request

• Populate and maintain Gantt charts and adhere to project timelines in order to meet project deliverables
  

Project Execution

• Maintain, update, and distribute accurate status updates to the project schedule and provide regular reporting stakeholders on project progress

• Act as liaison between facilities teams and the vendors, communicating any change requests to stakeholders

• Prepare, maintain, and distribute communications related to recurring project requests, schedules, and progress

• Track vendor supplied items and coordinate dates of delivery with Project Managers, IT, and vendors to confirm deliveries coincide with requirements to meet project deadlines

• Consistent follow up with vendors on all project related action items

• Submit service tickets requesting test fits, CAD files, space cleanings, including other project related activities

Project Closeout

• Aid in the build out of standard operating procedures for project related activities

• Review the space projects post completion, documenting lessons learned and best practices to improve efficiency

• Assist the project team with essential administrative and day to day responsibilities

Move Activities

• Schedule movers and alert security, provide all names for badging.

• Schedule disconnects and reconnects of computer, servers, printer, and phones.

• Operate check-outs, check-ins, manage all locations, making sure all clients are where they are supposed to be.

• On site for all vendors and customers during move.

• Review completed move and make adjustments with vendor.

• Coordinate vendors for installation of power/data as required.

• Submit service tickets to have space cleaned, keys and chairs at desk.

Post Move Follow Up

• Provide welcome communications with information on new location and site services.

• Troubleshoot all lost or misplaced items.

• Schedule vendor for scrap pick up, recycle or reuse excess furniture, and remove chairs

• Coordinate pick up of crates and/or boxes.

• Following projects and incremental moves, update seat assignment for accurate reporting

• Other projects, special assignments, and administrative duties as assigned

Sound like you? To apply you need to be:

• Bachelor's degree preferably in Construction Management, Engineering, Architecture, or Business Management

• 1- 2 years experience in a fast paced high functioning environment

• Strong analytical, organizational, and presentation skills

• Proficiency in word processing, database management, and email softwares

• Detail oriented, organized, and able to multitask and prioritize tasks

• Excellent written and verbal skills

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimated compensation for this position:

This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

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If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you'repursuing.

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