Register Deeds Jobs (NOW HIRING)

Salary : $43,688.00 - $55,702.00 Annually
Location : Pittsboro, NC
Job Type: Full-Time
Job Number: 202600406
Department: Register of Deeds
Opening Date: 06/01/2026
Closing Date: 6/15/2026 11:59 PM Eastern
FLSA: Non-Exempt
WELCOME TO CHATHAM COUNTY'S APPLICATION PROCESS.
To Apply: Become a part of the best local government in North Carolina click "Apply" in the top right corner.
All sections of the application, including work experience, MUST be completed. Please include the last ten (10) years of employment history. Incomplete applications may be rejected. Applications are stored on a secure site accessible only by authorized personnel. Your application can be saved and used to apply for more than one (1) job opening.
Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law. Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
Chatham County does not offer sponsorship of job applicants for employment-based visas or any other work authorization for our positions at this time.
*Please Note: After submitting your application:

• Log into your account daily. You will receive emails and notices from hiring managers asking you to complete tasks. You do not want to miss these.
• The references you provided will be asked to complete a form. This does NOT mean you will be interviewed. It is an automated process in NeoGov.
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If you have issues with submitting your application, please contact Neogov Applicant Support at 1-855-524-5627.
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Job Description
Join our team and make a difference in your community by helping maintain and preserve important public records. This role offers the opportunity to use your administrative, organizational, and customer service skills while supporting the accurate recording of legal documents and vital records. If you are detail-oriented, dependable, and committed to public service, we encourage you to apply.
Performs difficult technical and skilled administrative support work participating in the recordation and indexing of legal instruments, ensuring accuracy of information on documents, maintaining records and files, preparing reports, and performing related work as apparent or assigned. Work is performed under the general direction of the Register of Deeds.
Essential Functions
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The following essential functions serve as a general guide for this position. Position functions are subject to change based on departmental needs and external factors including, but not limited to, regulatory requirements.

• Records, scans, indexes and verifies land records for archiving;
• Prepares and routes record for transfer to the internet;
• Serves as lead public contact person regarding real estate records and receives and responds to inquiries made in person and by phone;
• Researches and maintains birth, death, marriage, and military discharge records;
• Issues and maintains marriage licenses and sends information to the North Carolina Vital Records office for archiving;
• Prepares and submits delayed and amended vital records, birth and death certificates;
• Administers Notary Public oaths; maintains records and mails records to the North Carolina Secretary of State office;
• Scans, verifies, and transfers recorded documents to the internet;
• Collates and mails recorded documents to return addresses;
• Processes incoming and outgoing mail;
• Records and fulfills public record requests;
• Receives monies for fees, balances accounts receivables, and prepares and makes deposits;
• Attends training seminars and continuing education workshops to obtain and maintain certification and comply with new and revised government statutes;
• Performs other duties as assigned.

Minimum Qualifications
High school diploma or GED with coursework in business management or related field, moderate experience in a Register of Deeds office performing administrative duties and detailed record keeping or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities

• Thorough knowledge of the rules, laws, practices and procedures of the Register of Deeds office;
• General knowledge of North Carolina State Statutes as they are related to operations of the department;
• General knowledge of office programs and policies;
• General knowledge of standard office methods and procedures, business English, spelling and arithmetic;
• Ability to operate standard office machines and computers;
• Ability to make decisions relating to assigned operations in conformance with applicable laws and policies;
• Ability to solve problems within the scope of responsibility;
• Ability to establish and maintain effective working relationships with associates and the general public.

Physical Requirements
This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires speaking, hearing, use of hands and fingers, handling or feeling and repetitive motions, frequently requires standing, walking, sitting, stooping, kneeling, crouching, crawling and lifting and occasionally requires climbing, balancing, reaching with hands and arms, pushing or pulling; work has standard vision requirements; work requires vocal communication to express or exchange ideas orally and to convey detailed or important instructions to others accurately, loudly or quickly; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).
Chatham County is fully committed to equal employment opportunity (EEO) principles and issues this anti-discrimination/EEO compliance clause to support and maintain employee's rights and responsibilities relating to equal employment. The core of equal employment opportunity is the right to work and advance on the basis of merit, ability, and potential, free from prejudice or discrimination. In accordance with the applicable anti-discrimination statutes, executive orders, and other authorities, Chatham County protects employees against discrimination, to the fullest extent of law, on the basis of race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, and military service (past, present, or future), and against retaliation for participation in EEO activity or opposition to discrimination.
Chatham County has over 600 employees who play an important role in planning, designing, and maintaining government programs while delivering good customer service and maintaining fiscal responsibility. Our employees are our greatest asset, and we place a high value on training, so employees are well-educated and well-trained. Sure, while various career opportunities exist, none are as rewarding as working for Chatham County.
We offer a competitive benefits package to full-time employees (working 30+ hours per week) including health care, dental, vision, retirement, 401(k), flexible spending accounts, life insurance, long-term disability, holidays, and paid leave.
To learn more details, visit the on our website.