Deeds Jobs (NOW HIRING)

Salary : $40,611.17 - $47,717.07 Annually
Location : 201 West Market Street Greensboro, NC
Job Type: Full Time
Job Number: 04064
Department: Register of Deeds
Opening Date: 05/12/2026
Closing Date: 5/26/2026 11:59 PM Eastern
GUILFORD COUNTY GOVERNMENT
Empower Successful People to thrive in a Strong Community supported by Quality Government
Transparency & Communication | Equity & Inclusion | Accountability
Service & Outcomes Excellence | Our People Matter
Description
GENERAL STATEMENT OF DUTIES
The primary purpose of this position is to serve the public by recording documents and preserving records in accordance with North Carolina General Statutes set forth for the Register of Deeds Office and the guidelines of the Register of Deeds.
DISTINGUISHING FEATURES OF THE CLASS
Employee in this class is responsible for performing timely and detailed technical work in the recording of documents received in the Register of Deeds office. The employee receives, records, maintains, and indexes documents pertaining to real property and vital records; administers notary oaths; and issues birth, death, marriage and military records for Guilford County This position assists the public in obtaining access to these records within the laws and general statutes of North Carolina. An employee in this class may be assigned to the Passports office, microfilm, and/or tasked with processing deposits. Assignment to the Greensboro and High Point Office will be modified based upon the needs of the Office. Work is performed under the regular supervision of an Assistant Register of Deeds, Deputy Director, or Register of Deeds.
Examples of Duties
DUTIES AND RESPONSIBILITIES
Essential Duties and Tasks

• Analyze documents utilizing the North Carolina General Statutes set forth for the Register of Deeds Office to record documents in a timely and accurate manner.
• Examine documents for conformance requirements.
• Ensure accurate recording of legal documents by entering information into a data management software system.
• Ensure that recording fees are correct, collect fees, enter fee information into a cashier management software system, and issue receipt.
• Data entry of all documents to maintain an accurate document index.
• Administer notary oaths.
• Issuance of vital records (i.e. birth, marriage, death certificates, issue marriage licenses, and process military records.)
• Process passport applications in accordance with the requirements of the U.S. Department of State.
• Daily cash handling, receipt of checks, processing of electronic payments, and daily reconciliation of individual cash drawer. An employee may be tasked with assisting management in the preparation of daily deposits.
• Record preservation of legible images by scanning documents for on-line viewing and microfilm storage.
• Provide customer service to include answering incoming phone lines, website navigation, e-recording assistance, processing on-line vital requests, on-line virtual chat responses, and assisting on-site customers as needed.
• Other duties as assigned.

RECRUITMENT STANDARDS
Knowledge, Skills and Ability

• Knowledge of electronic and manual recording systems.
• Knowledge in electronic record management.
• Knowledge of North Carolina General Statutes as pertaining to the Register of Deeds.
• Effective communication and listening skills
• Ability to maintain a high degree of accuracy.
• Ability to understand and follow written and oral instruction and assignments.
• Ability to establish and maintain effective working relationship with customers, employees, supervisors and the general public.
• Considerable initiative and independent judgment abilities.
• Customer Service oriented and professionalism.
• Skilled in operating standard office machinery: i.e. computer, typewriter, credit card terminals, telephone, copier, fax, etc.
• Skilled in utilizing platforms such as WORD, Excel, Outlook, Teams and PowerPoint.
• Ability to accurately handle and reconcile cash, checks, and credit card transactions.
• Ability to attend trainings, workshops, and conferences for continued education, and retain certifications.
• Ability to become certified and function as a Passport Agent, as assigned.
• Ability to use 10-key calculator keyboard function, document interpretation skills, and basic accounting skills.

• Ability to be multi-functional in a fast pace environment.

Typical Qualifications
Minimum Qualifications
Associates Degree with an emphasis in Business or Public Administration, Real Property, Computer Science or a related field, with two (2) years of progressively responsible experience in an office setting in the area of property records, vital records, or a related field OR a High School Diploma or GED, with four (4) years of progressively responsible experience in an office setting in the area of property records, vital records, or a related field.
Supplemental Information
Physical Demands
Work in this position is primarily sedentary, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently, Sedentary work involves sitting most of the time, but walking and standing are also required. Employee must have visual acuity to prepare and analyze data and figures and operate a computer terminal.
Working Conditions
1. Environment: Work environment involves normal, everyday discomforts or unpleasantness.
2. Hazards: Work presents no significant hazards to employees. May be exposed to film cleaner, handling and breathing.
May Require Driving
This position may require driving for this position whether driving a County owned or personal vehicle to conduct county business such as but not limited to attending conferences, meetings, or any other county related functions. Motor Vehicle Reports may be verified for valid driver's license and that the driving record is compatible with the county's driving criteria.
If a personal vehicle is operated for county business proper insurance is maintained as per Guilford County's vehicle use policy.
Special Note
This generic class description gives an overview of the job class, its essential job functions and recommended job requirements. However, for each individual position assigned to this class, there is available a completed job description with physical abilities checklist which can be reviewed before initiating a selection process. They can provide additional detailed information on which to base various personnel actions and can assist management in making legal and defensible personnel decisions.
Guilford County is committed to providing Equal Employment Opportunity (EEO) to employees and applicants for employment regardless of color, religion, sex, national origin, age, disability, genetic information, sexual orientation or political affiliation. The County is committed to complying with all applicable federal, state and local laws that pertain to employment, and to providing a work environment that is free from discrimination of any kind. If you need an auxiliary aide, make the request forty-eight (48) hours in advance of the time the accommodation is needed by calling 336-641-3324.
We are excited about the opportunity of having you as a prospective new employee!
You probably already know our county is a wonderful county to live in, but did you know it is also a wonderful place to work?
Below are a few of the reasons why we love working for Guilford County.
We offer Health Insurance (UnitedHealthCare) to all benefitted employees working a minimum of 20 hours per week. The shared cost of the premium is based on scheduled/budgeted hours. If you are a full-time employee working 40 hours a week you can expect to pay less than $35 a month for medical coverage, dental coverage for $4 a month and vision coverage for $5 a month. That's less than $45 a month for medical, dental & vision coverage; that's unheard of.
Telehealth UHC Virtual Visits are available to you with no copay or out of pocket expense.
We are excited to inform you Guilford County has an Employee Wellness Center (24/7 access) with strength training equipment, cardio machines and a group exercise room with virtual or in person coaching from our Wellness Specialist!
Employee Assistance Program, 100% funded by the county. A superb benefit for you and your family absolutely free. Confidential help with personal or work-related issues.
13 paid holidays, 12 sick days, and 12 vacation days a year. That's 37 paid days a year, totaling almost 2 months of paid time off.
Employer contributes 5% into your 401(k) - no match required.
Enrollment in the State Retirement Plan by contributing 6%.
Longevity pay beginning at five years of service.
We provide a $10,000 Life and AD&D benefit to eligible employees.
Flexible spending accounts (FSA) allow you to set aside tax-free dollars for health care and dependent care.
Voluntary Life, AD&D, Short-Term and Long-Term Disability.
01
Please select the highest level of education you have completed All education and certifications must be listed in the Education section of the employment application. Transcripts may be required to verify educational qualifications.

• No formal education
• Some High School, No Diploma/GED
• High School Diploma or GED
• Associate's Degree (AA, AS)
• Bachelor's Degree (BA, BS)
• Master's Degree (MA, MS, MBA, etc.)
• Professional degree (JD, MD, DVM, etc.)
• Doctoral Degree (PhD, EdD, etc.)

02
Do you have a valid NC Driver's License, or the ability to obtain one?

• Yes
• No

03
If you have a degree, is your degree in Business or Public Administration, Real Property, Computer Science, or a related field?

• Yes
• No
• I do not have a degree

04
How many years of experience do you have in an office setting working with property records and vital records? Human Resources will not process incomplete answers. You must also clearly state your experience in the Employment/Work History section of your employment application

• No experience
• Less than 2 years of experience
• 2 years of experience, but less than 4 years of experience
• 4 years of experience, but less than 6 years of experience
• 6 years of experience, but less than 8 years of experience
• 8 years of experience, but less than 10 years of experience
• 10 or more years of experience

05
In your own words clearly describe your experience (company name, job duties, etc.) in an office setting working with property records and vital records? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application
06
In which of the following do you have current certification? Check all that apply and add its information to the Certificates and Licenses section of your application.

• Notary Public
• Passport Agent Experience
• Working in a Register of Deeds Office
• I do not have one of these experiences.

07
In your own words clearly describe your experience (company name, job duties, etc.) in an office setting working as a passport agent, in a call center environment, directly interacting with customers, and completing data entry? • If you have no experience, please type "Not Applicable" or "N/A." • Applications with "See Resume" are considered incomplete and will be given no further consideration. Human Resources will not process incomplete answers. • You must also clearly state your experience in the Employment / Work History section of your employment application
08
I understand that all Required Competencies, Work history and Credentials and Education must appear on the application in the Education and Work Experience sections of the application form to receive consideration during the selection process. Resumes will not be accepted in lieu of completing the application, "See Attached Resume or an Embedded Text Resume" will be considered incomplete and will not be processed.

• Yes
• No

09
I understand that an official copy of my college transcript will be required upon conditional offer of employment.

• Yes
• No

10
Guilford County requires employees to reside within a two-hour driving radius of Guilford County.Do you currently meet this residency requirement, or are you willing and able to relocate to meet it if selected? Important:Failure to meet or agree to meet the residency requirement may result in disqualification from further consideration.

• I currently reside within a two-hour driving radius of Guilford County
• I am willing and able to relocate to meet the two-hour residency requirement
• No

Required Question