Recruiting Assistant Jobs in Hackensack, NJ (NOW HIRING)

At Fried Frank, we're a community of 800 lawyers and 500 business services professionals across New York, Washington, DC, London, Frankfurt, and Brussels. We advise leading corporations, investment funds, and financial institutions on high-stakes M&A, securities, regulatory matters, real estate, and litigation. Our culture is grounded in our core values - excellence, integrity and collaboration - and is designed to foster continuous learning, meaningful mentorship, and lasting professional growth. We are firmly committed to pro bono service and social justice, building on a proud legacy in civil rights. Our inclusive talent strategy is a core part of our broader talent management efforts and we remain steadfast in fostering a workplace where everyone has the opportunity to grow, thrive, and become their best professional and personal selves. Our business services professionals are integral to the firm's success, driving innovation, operational excellence and exceptional client service across all areas of the firm. We offer competitive compensation and a comprehensive benefits package, including comprehensive medical coverage, retirement plans and health and wellness initiatives designed to support your personal and professional wellbeing. We welcome passionate, driven individuals to join us, and be part of a team where you'll be supported, inspired and empowered to build an exceptional career.

Position Summary

The Partner Recruiting and Integration Assistant provides day-to-day operational and coordination support to the Director and Senior Manager of Partner Recruiting and Integration. This role spans all phases of lateral partner recruiting and integration - from search efforts, candidate evaluation, and due diligence through stakeholder communication and structured integration programming that positions lateral partners for long-term success. The Assistant serves as the organizational backbone of the team, keeping workflows moving, data accurate, logistics seamless, and the candidate and new-partner experience consistently outstanding.

Responsibilities

Recruiting Coordination & Candidate Experience

• Research and compile candidate profiles, practice group intelligence, and market data to support the evaluation of prospective lateral partner candidates and the identification of recruiting opportunities.
• Cultivate familiarity with premier dining and meeting venues and make informed, context-driven recommendations that match the formality, confidentiality, and stature of each candidate interaction.
• Coordinate interview schedules, collect interviewer evaluations, and greet and escort candidates to interviews, serving as the firm's warm, professional first impression.
• Support lateral partner recruiting for the New York and Washington, DC offices, and other locations as assigned, ensuring timely communication with candidates, recruiting agencies, and internal stakeholders.
• Maintain effective coordination with leadership and other stakeholders throughout each candidate's process and provide regular status updates on progress, issues, and timing as directed.

Due Diligence & Compliance

• Coordinate the due diligence process for all lateral partner candidates - including background, conflicts, and reference checks - partnering with relevant internal departments to ensure thorough evaluation and risk management.

Data, Systems & Reporting

• Maintain candidate files, recruitment databases, and applicant tracking systems with precision, ensuring data integrity and best practices in candidate tracking.
• Support the development and maintenance of recruiting dashboards, reporting metrics, and data-driven insights.

Integration Support & Partner Experience

• Support the development, implementation, and refinement of integration programs, resources, and processes to ensure a seamless transition for newly arrived partners.
• Manage timelines of key integration events and milestones, coordinating meetings and activities and preparing materials and resources in advance.
• Help plan and facilitate introductions between lateral partners, firm leadership, other attorneys, and business services professionals to foster collaboration.
• Coordinate travel and logistical arrangements for integration-related meetings and events as needed.
• Help create and maintain internal databases, resources, and toolkits to facilitate partner integration, ensuring consistent and timely information capture.

Cross-Functional Collaboration & Administration

• Disseminate information regarding new partner hires to appropriate firm personnel.
• Monitor and process invoices, expense reimbursements, and search firm fee agreements.
• Foster effective work practices, teamwork, and respect for colleagues while serving as a brand ambassador for the Partner Recruiting and Integration team.

Education & Experience

• Education: Bachelor's degree required.
• Experience: 1-3+ years of professional experience in a coordination-intensive, people-facing role. Backgrounds in executing recruiting, marketing, hospitality, event management, client services, executive support, or similar environments are highly valued.

Skills & Abilities

• Exceptional Organizational Skills: Strong attention to detail with the ability to adapt to shifting priorities and timelines. Keep track of the details so nothing falls through the cracks.
• People-First Mindset: Superior interpersonal and communication skills across all levels of the firm, with sound judgment and a customer-service orientation. Make people feel valued, whether it's a senior partner or an outside agency contact.
• Tech-Savvy & Data-Curious: Proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with recruiting technologies. Comfort learning new platforms quickly - applicant tracking systems, project management tools, and data dashboards.
• Discretion & Professionalism: Ability to handle highly confidential and sensitive information with appropriate discretion.
• Team Player with Initiative: Team-oriented with a customer-service focus. Anticipate what's needed and step in.
• Collaborative & Adaptable: Ability to quickly learn firm-specific systems, policies, and culture.
• Commitment to Inclusion: Commitment to diversity, equity, inclusion, and belonging.
• Proactive interest in maintaining up-to-date knowledge of market trends and best practices.