Recruiter Coordinator Jobs in Rutherford, NJ (NOW HIRING)

Resource Solutions is a provider of Recruitment Process Outsourcing (RPO) and Managed Service Provider (MSP) solutions. Established in 1997, we are part of the Robert Walters Group - a world-leading specialist professional recruitment consultancy.

As part of the Robert Walters Group, our business has considerable resources at its disposal. With a truly global footprint of 53 offices across 24 countries, we're able to work in close partnership with organisations and manage everything from global accounts with demanding resourcing strategies to single sites with lower recruitment volumes

The role:

To support the lead recruiter's with recruitment coordination and ensures consistent processes and practice is followed. The role must ensure the coordination of recruitment activity is fully covered and under control at all times.

Essential for the role is clear and concise communication skills and an eye for detail. In the role the individual will build strong working relationships with key internal stakeholders and external agencies. This will require the approach and level of engagement to be suitable for the audience. The Recruitment Coordinator will show initiative and adaptability while maintaining structured processes and procedures. 

Function: 

To ensure the smooth running of the recruitment administration processes

To ensure all administration procedures and processes are fully documented for the on-site team

To relieve on-site consultants of as much administration as possible and initiate improvements in systems and processes

To work to set time frames for daily and weekly deadlines and have attention to detail

To conduct all administration surrounding the recruitment of candidates prior to, during and after engagement/employment 

Strive to exceed expectation wherever possible and offer additional assistance to the whole team

Responsibilities:

Complete all daily, weekly and monthly tasks in line with company process and procedures 

Book all external interviews for direct and agency candidates (temp/contract and perm)

Build and maintain relationships with external workers, HR and line managers

Oversight of the Pre-Employment Screening (PES) process for contract workers to ensure the smooth running of the pre-employment process

Administer and maintain contractor administration

Follow up with suppliers for both outstanding contracts and references, where necessary

Ownership of the contractor extension/renewals process working alongside the consultants 

Run induction for all new contract (temp) starters

Answer all contractor queries relating to systems, pay and timesheets

Keep all induction material up-to-date and deliver to new starters

Management of 3rd party vendor onboarding

Maintain central inboxes and ensure all outstanding activity is completed on a daily basis

Ensure correct data is input and maintained in TalentSource (ATS) and PeopleSoft (HR system) 

Complete scheduled audits of data, systems and files on time and highlight any issues to the Team Leader

Ensure expert knowledge of the recruitment process and legislation surrounding recruitment such as ACA

Complete regular compliance audit of contractor Visa's / right to work 

Understand the Hybrid Recruiter's role and offer additional administration support 

Gain a strong understanding of the RS remit within the client and work as an active team player achieving objectives and exceeding expectations

Understanding of and work to all targets and SLAs pertaining to the role

As requested source candidates via Web advertising, referral, networking, database, candidate portal on client website etc

Be comfortable managing and reacting efficiently to volume recruitment

Implement simple, effective and traceable resourcing, record keeping and administration processes

Be adept at producing and developing regular and meaningful MI reporting to both client and RS management

Requirements:

A understanding of recruitment (either in-house or agency environment) 

Sourcing experience ideal e.g. networking, referrals, maintaining hot-book, talent pooling, market mapping

Service and delivery focussed with very professional attitude 

Excellent team player and strong communicator

Self-motivated and able to work autonomously 

Highly organised and methodical 

Attention to detail

Interest in business issues and motivated to add commercial value 

Able to provide an effective, professional and timely response to the client & candidates 

Highly responsive with excellent ability to absorb information quickly 

Confident with the ability to work well in a demanding environment 

Excellent communication and presentation skills both to senior client stakeholders and peers

Prioritises effectively 

Ability to work to tight deadlines

All your information will be kept confidential according to EEO guidelines.