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DEFINITION: Under general direction, plans, schedules, assigns, reviews, supervises, and participates in the work of staff responsible for the direct delivery of after-school programs and services; organizes, and coordinates after-school education and recreational programs, services, and activities across multiple sites; develops, implements, evaluates, promotes, and supervises programs which include traditional after-school recreation, Expanded Learning/ASES, and various other youth programs; fosters cooperative working relationships with various public, private, and community groups and school districts; provides technical and specialized assistance to management staff; and performs related work as required.

SUPERVISION RECEIVED AND EXERCISED: Receives general direction from a Community Services Manager. Exercises direct supervision over technical, administrative, and program support staff.

CLASS CHARACTERISTICS:

After-School Recreation Coordinator I: This is the first/entry level supervisory class within the After-School Recreation Coordinator series. Initially incumbents learn and perform the more routine duties associated with the assigned after-school recreation and education programs and staff. As experience is gained assignments become more varied, complex, and difficult; close supervision and frequent review of work lessen as an incumbent demonstrates skill to perform the work independently. Positions at this level usually perform most of the duties required of the positions at the After-School Recreation Coordinator II level, but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress and fits an established structure or pattern. Exceptions or changes in procedures are explained in detail as they arise.

After-School Recreation Coordinator II: This is the second/full supervisory-level class within After-School Recreation Coordinator series that exercises independent judgment on diverse and specialized after-school recreation and education programs with accountability and ongoing decision-making responsibilities associated with the work. Incumbents are responsible for planning, organizing, supervising, reviewing, and evaluating the work of staff and for providing technical support to management in a variety of areas. Performance of the work requires the use of independence, initiative, and discretion within established guidelines.

Positions in the After-School Recreation Coordinator class series are flexibly staffed; positions at the After-School Recreation Coordinator II level are normally filled by advancement from the After-School Recreation Coordinator I level; progression to the After-School Recreation Coordinator II level is dependent on (i) management affirmation that the position is performing the full range of duties assigned to the classification; (ii) satisfactory work performance; (iii) the incumbent meeting the minimum qualifications for the classification including any licenses and certifications; and (iv) management approval for progression to the After-School Recreation Coordinator II level.

EXAMPLES OF TYPICAL JOB FUNCTIONS (ILLUSTRATIVE ONLY)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Positions at the After-School Recreation Coordinator I level may perform some of these duties and responsibilities in a learning capacity.

• Plans, supervises, coordinates, reviews, and evaluates afterschool education and recreation programs, services, and activities at multiple sites within a geographic service region; establishes schedules and methods for providing youth education and recreation services; recommends improvements or modifications.
• Supervises, coordinates, and participates in the day-to-day operations of traditional and expanded learning after-school programs.
• Assists in the recruitment and selection of staff and provides recommendations; provides supervision, training, orientation, and guidance to assigned staff; prepares weekly and daily schedules; provides input and documentation for performance evaluations.
• Collaborates with school districts, community groups and residents in the development, coordination, and promotion of traditional and contracted services for after-school education and recreation programs; oversees and coordinates scheduling of activities and events.
• Participates in the implementation of program goals, objectives, policies, and priorities in line with the District’s vision and master plan.
• Monitors program budgets and participates in annual budget preparation; identifies resource needs; prepares detailed cost estimates with appropriate justifications; monitors and approves expenditures.
• Researches trends, community demographics, and recreational interests and needs within assigned geographic region and school district(s) through a variety of methods including but not limited to community consultations, surveys and focus groups; analyzes and interprets data to assist in formulating recommendations and strategic plans.
• Continuously monitors and evaluates the efficiency and effectiveness of program and service delivery methods, based on measurable outcomes; recommends and implements modification as necessary.
• Initiates and monitors contracts and service agreements related to area of responsibility; determines scope of work; monitors contracts; and evaluates services provided to and by the District.
• Coordinates assigned services and operations with those of other departments/divisions and outside agencies.
• Monitors the proper and safe use of program facilities by ensuring adherence to rules and ordinances; interprets and applies policies, procedures, laws, codes, and regulations; assists in education about the enforcement of rules and regulations.
• Creates marketing materials for after-school programs, including developing and preparing brochures, flyers, newsletters, and other materials; maintains and updates informational channels such as bulletin boards and websites including social media as needed.
• Acts as a representative to parents and residents regarding questions, problems, concerns, and activities in the provision of after-school program operations, activities, and services.
• Represents the District in meetings with members of other public and private organizations, school districts, community groups, contractors, and the public.
• Monitors and maintains accurate records of services and activities, including program participation and analysis, attendance sheets, revenues, expenditures, grants, contract programs, accidents, and vandalism.
• Ensures staff observe and comply with all District and mandated safety rules, regulations, and protocols.
• Travels by vehicle to oversee program operations, coordinate activities, and participate in necessary trainings/meetings.
• Performs other duties as assigned.