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Records Office Assistant Jobs in Rialto, CA (NOW HIRING)

Tucker's Tax Service

Be Seen First

Administration Assistant-PART TIME Starts January 2027

Moreno Valley, CA · On-site

$18/hr

Organize office and assist Tax Preparers in ways that optimize procedures * Sort and distribute communications in a timely manner * Create and update records ensuring accuracy and validity of ...

CJS

Office clerk

Pomona, CA · On-site

$16.50 - $18/hr

Collecting, filing and organizing office documents, such as reports and confidential records ... • office assistant: 1 year (Preferred) • receptionist: 1 year (Preferred) Additional ...

CJS

Office clerk

Pomona, CA · On-site

$16.50 - $18/hr

Collecting, filing and organizing office documents, such as reports and confidential records ... • office assistant: 1 year (Preferred) • receptionist: 1 year (Preferred) Additional ...

First American

Title Assistant (In Office)

Corona, CA

$20.31 - $27.09/hr

Communicate recording information and prepare legal property documents such as endorsements and ... Knowledge of MS Office suite and ability to quickly adapt to new software applications and ...

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Records Office Assistant information

See Rialto, CA salary details

$9

$18

$25

How much do records office assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for records office assistant in Rialto, CA is $18.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $21.20 per hour, depending on experience, location, and employer.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are popular job titles related to Records Office Assistant jobs in Rialto, CA?

For Records Office Assistant jobs in Rialto, CA, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Rialto, CA look for?

The top searched job categories for Records Office Assistant jobs in Rialto, CA are:

What cities near Rialto, CA are hiring for Records Office Assistant jobs?

Cities near Rialto, CA with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Office Assistant | On-Site Ontario, California

Sedgwick

Ontario, CA • On-site

$17 - $19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Sedgwick rating

7.6

Company rating: 7.6 out of 10

Based on 326 frontline employees who took The Breakroom Quiz

212th of 311 rated insurance

Job description

By joining Sedgwick, you'll be part of something truly meaningful. It's what our 33,000 colleagues do every day for people around the world who are facing the unexpected. We invite you to grow your career with us, experience our caring culture, and enjoy work-life balance. Here, there's no limit to what you can achieve.
Newsweek Recognizes Sedgwick as America's Greatest Workplaces National Top Companies
Certified as a Great Place to Work®
Fortune Best Workplaces in Financial Services & Insurance
Office Assistant | On-Site Ontario, California
Are you looking for an opportunity to join a global industry leader where you can bring your big ideas to help solve problems for some of the world's best brands?
  • Be a part of a rapidly growing, industry-leading global company known for its excellence and customer service.
  • Leverage Sedgwick's broad, global network of experts to both learn from and to share your insights.
  • Take advantage of a variety of professional development opportunities that help you perform your best work and grow your career.
  • Enjoy flexibility and autonomy in your daily work and your career path.
  • Access diverse and comprehensive benefits to take care of your mental, physical, financial and professional needs.

ARE YOU AN IDEAL CANDIDATE? We are seeking enthusiastic and service-oriented individuals for an entry-level position.
OFFICE LOCATION
Ontario, CA (In-office)
PRIMARY PURPOSE: To support office administration functions.
ESSENTIAL FUNCTIONS and RESPONSIBILITIES
  • Types form letters.
  • Sets up, maintains and locates claim files.
  • Processes packets.
  • Conducts computer data entry and processing; documents claim files in the system correctly.
  • Prepares spreadsheets and documents in software applications.
  • Answers and initiates telephone calls as required.
  • Maintains stationary supplies.
  • Sends overnight and messenger outgoing mail.
  • Processes returned letters and unidentified mail.
  • Transmits facsimiles.
  • Prints reports and documents.

ADDITIONAL FUNCTIONS and RESPONSIBILITIES
  • Performs other duties as assigned.
  • Supports the organization's quality program(s).

QUALIFICATIONS
Education & Licensing
High school diploma or GED required.
Experience
Six (6) months clerical experience or equivalent combination of experience and education preferred.
Skills & Knowledge
  • Good oral and written communication
  • PC literate, including Microsoft Office products
  • Strong organizational skills
  • Good interpersonal skills
  • Ability to work in a team environment
  • Ability to meet or exceed Performance Competencies

WORK ENVIRONMENT
When applicable and appropriate, consideration will be given to reasonable accommodations.
Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines
Physical: Computer keyboarding
Auditory/Visual: Hearing, vision and talking
TAKING CARE OF YOU
  • Referral incentive program.
  • Career development and promotional growth opportunities.
  • A diverse and comprehensive benefits offering including medical, dental vision, 401K on day one.

As required by law, Sedgwick provides a reasonable range of compensation for roles that may be hired in jurisdictions requiring pay transparency in job postings. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and cost of specific location. For the jurisdiction noted in this job posting only, the range of starting pay for this role is $17.00-$19.00/hour. A comprehensive benefits package is offered including but not limited to, medical, dental, vision, 401k and matching, PTO, disability and life insurance, employee assistance, flexible spending or health savings account, and other additional voluntary benefits.
#entrylevel
Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Diego Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, the California Fair Chance Act, and all other applicable laws.
Sedgwick is an Equal Opportunity Employer and a Drug-Free Workplace.
If you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, consider applying for it anyway! Sedgwick is building a diverse, equitable, and inclusive workplace and recognizes that each person possesses a unique combination of skills, knowledge, and experience. You may be just the right candidate for this or other roles.

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