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Records Office Assistant Jobs in Rialto, CA (NOW HIRING)

SAWMASTER DIAMOND TOOLS INC

Be Seen First

** Office / Sales Assistant **

Riverside, CA · On-site

$17 - $19/hr

We are seeking an Office/Sales Assistant to join our team! Your responsibilities would involve the ... Recording information as needed. * Greeting clients and visitors as needed. * Document and update ...

SAWMASTER DIAMOND TOOLS INC

Be Seen First

** Office / Sales Assistant **

Riverside, CA · On-site

$17 - $19/hr

We are seeking an Office/Sales Assistant to join our team! Your responsibilities would involve the ... Recording information as needed. * Greeting clients and visitors as needed. * Document and update ...

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All JobsRecords Office JobsRecords Office Assistant JobsRecords Office Assistant Jobs in Rialto, CA

Records Office Assistant information

See Rialto, CA salary details

$9

$18

$25

How much do records office assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for records office assistant in Rialto, CA is $18.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $21.20 per hour, depending on experience, location, and employer.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What are popular job titles related to Records Office Assistant jobs in Rialto, CA?

For Records Office Assistant jobs in Rialto, CA, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Rialto, CA look for?

The top searched job categories for Records Office Assistant jobs in Rialto, CA are:

What cities near Rialto, CA are hiring for Records Office Assistant jobs?

Cities near Rialto, CA with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Accounting /Office Assistant

Honor Plastics & Molding

Pomona, CA

$21 - $25/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Duties & Responsibilities:

         Receive invoices from vendors, review and then process them by using 3-way matching (Invoice vs PO vs Packing Slip).

         Process non-PO invoices in the AP module and making sure to use the correct GL.

         Monthly reconcile vendor statements against open invoices.

         Analyze discrepancies with invoices and research information to discover the source of the problem.

         Process employee reimbursement for payment.

         Maintain vendor files & filing records and scan invoices to Finance Drive.

         Correspondence with all creditors and vendors regarding payment schedules, outstanding credits, and other finance-related inquiries

         Protect the company's value by keeping information confidential.

         Support front office, customer service, and accounts receivable when needed.

         Obtain W-9 from vendors.

         Enter cash disbursement and mail checks to vendors.

         Call customers for payment updates.

         Monthly reconcile uninvoiced PO receipt report, assist with yearend audits, and help with month-end closing,

        Greeting visitors and directing them to the correct office.

         Performing basic office tasks, such as filing, data entry, answering phones transferring phone calls to employees, and processing the mail (Sorting and delivering mail to employees).

        Assisting with all other accounting or ancillary duties as assigned by the Accounting Manager.

 

Required Knowledge, Skills, & Abilities:

         High School Diploma.

         Associate degree preferable or Accounting Course is plus.

          1 to 2 years of Accounts Payable experience.

         Intermediate Microsoft Office skills including Excel & Word.

         Ability to perform filing and record-keeping tasks

         Excellent interpersonal, written & oral communication.

         IQMS will be plus but not required.

         Data entry and word processing skills

         The ability to work independently and to collaborate with others.

         Accuracy and attention to detail

Physical Requirements:

         Sit for a long periods of time, and have the ability to work at a computer workstation

         Ability to move around an office environment and on the production floor.

         Lift up to 20-25 pounds.

Benefits:

Medical, Dental, Vision, 401K with company match, Life Insurance, Vacation, Sick leave, and Holiday Pay.

Salary

$21 - $25 per hour (Depending on Education and Experience)












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