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Records Office Assistant Jobs in Rialto, CA (NOW HIRING)

Ultimate LLC

Office Assistant

Ontario, CA · On-site

$20/hr

Position Overview Ultimate Staffing Services is actively seeking an Office Assistant/PM Assistant ... files and records. * Basic computer skills in Word, Excel, Outlook, PDF, and scanning. * Strong ...

PACS

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... Assist in recording all incidents/accidents. File in accordance with established policies and ...

PACS Inc

Business Office Assistant

Beaumont, CA · On-site

$17.25 - $22.50/hr

... Office Manager in administration tasks. • Performs clerical, accounting functions such as cash ... Assist in recording all incidents/accidents. File in accordance with established policies and ...

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How much do records office assistant jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for records office assistant in Rialto, CA is $18.99, according to ZipRecruiter salary data. Most workers in this role earn between $16.15 and $21.20 per hour, depending on experience, location, and employer.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What job categories do people searching Records Office Assistant jobs in Rialto, CA look for?

The top searched job categories for Records Office Assistant jobs in Rialto, CA are:

What cities near Rialto, CA are hiring for Records Office Assistant jobs?

Cities near Rialto, CA with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Records Degree Audit Assistant

La Sierra University

Riverside, CA • On-site

Other

Posted 20 days ago

Job description


Position Title: Records Degree Audit Assistant
Department: Records Office
Immediate Supervisor: Diana Ek
Supervisor Phone: (951) 785-2941
Supervisor Email: dek@lasierra.edu
Duration of Job: Full Year
Hours per Week: 12.5 hours
Pay Range: $16.90 - $18.30
Job Description:
  • The Records Degree Audit Assistant is a student worker position responsible for assisting the Degree Auditors with student evaluation tasks, diploma processing, document archival, graduation preparations, and record keeping.
Duties & Responsibilities:
  • Carry out the packaging, release and distribution of all diplomas/certificates to La Sierra University graduates
  • Maintain organized and detailed records of all diplomas processed and released
  • Manage diploma processing email and reply to all diploma-related inquires in a timely manner
    • Address phone inquiries regarding diploma processing from students and staff
    • Assist in the execution of graduation-related functions and event
    • Organize and maintain confidentiality of student evaluation records
    • Scan and archive evaluation documents electronically into Etrieve
    • Other duties as assigned by the Records Office
Required Skills:
• Must be able to show accuracy and detail-oriented nature when conducting tasks.
  • Must be able to work independently, with limited supervision in some cases.
  • Responsibility and reliability are of the utmost importance in this role.
  • Professionalism is mandatory, as this is a student service office that provides assistance to many different individuals.
  • Computer proficiency is important, specifically familiarity with Microsoft Office Suite (Excel & Word).
  • Banner and Degree Works experience is a plus but is not required.
  • Must adhere to FERPA regulations, and maintain confidentiality of student records at all times. (FERPA training will be required)
  • Take direction well from multiple sources at once, as this position answers to multiple supervisors.
  • Must interact effectively and respectfully with department staff, students, and faculty (etc.), as well as outside community members.
  • Strong written and oral communication skills are important in this position.
  • Previous office experience preferred.
Position Requirements:
• Current La Sierra University student at Junior class standing or above; Graduate student preferred.
• Individuals who are not registered will not be considered for this position.
  • Ability to work during breaks, summer, and graduation weekend is required.
  • Minimum dedication of 10 hours per week; 25 hours per pay period preferred.
  • Minimum 2-year commitment preferred.

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