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Records Office Assistant Jobs in Indiana (NOW HIRING)

Copper Knoll

Business Office Assistant

Indianapolis, IN · On-site

$1.0K/wk

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Overview Primary Job Function The primary purpose the Business Office Assistant is to assist the ... Assuring that work/assignment areas are clean and records, files, etc., are properly stored before ...

Copper Knoll

Business Office Assistant

Indianapolis, IN · On-site

$1.0K/wk

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Overview Primary Job Function The primary purpose the Business Office Assistant is to assist the ... Assuring that work/assignment areas are clean and records, files, etc., are properly stored before ...

Tippecanoe County

Part Time Office Assistant

Lafayette, IN · On-site

$16.25 - $21.25/hr

Incumbent serves as Office Assistant for Tippecanoe County Health Department, responsible for ... Receives and receipts various fees, including recording payments and balancing ledgers daily with ...

Dental Solutions of Columbus

Front Office Assistant

Columbus, IN · On-site

$14.75 - $19.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... focused Front Office Assistant to join our growing team. This full-time position is ideal for ... Managing patient appointments and maintaining accurate records * Verifying patient information and ...

Dental Solutions of Columbus

Front Office Assistant

Columbus, IN · On-site

$14.75 - $19.25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... focused Front Office Assistant to join our growing team. This full-time position is ideal for ... Managing patient appointments and maintaining accurate records * Verifying patient information and ...

Copper Knoll

Business Office Assistant

Indianapolis, IN · On-site

$1.0K/wk

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Overview Primary Job Function The primary purpose the Business Office Assistant is to assist the ... Assuring that work/assignment areas are clean and records, files, etc., are properly stored before ...

Shoptikal, LLC

Office Assistant/Receptionist

Fishers, IN · On-site

$15.50 - $20.25/hr

  • Medical

  • Vision

  • Retirement

  • PTO

... records MINIMUM KNOWLEDGE, EXPERIENCE & SKILLS REQUIREMENTS: • High School Diploma or equivalent • Previous experience in an office is preferred • Basic computer skills • Able to handle ...

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Records Office Assistant information

What are some typical challenges a records office assistant may face when managing sensitive or high-volume documentation?

As a Records Office Assistant, one common challenge is ensuring the accuracy and confidentiality of records while handling large volumes of documents in a fast-paced environment. You may need to efficiently prioritize tasks, manage digital and physical filing systems, and adhere to strict data protection regulations. Collaborating closely with other departments and regularly updating filing protocols are essential to maintain organization and security. Staying detail-oriented and adaptable is key to overcoming these challenges and supporting the smooth operation of the records office.

What is the difference between Records Office Assistant vs Data Entry Clerk?

AspectRecords Office AssistantData Entry Clerk
CredentialsHigh school diploma; some roles may require administrative certificationsHigh school diploma; basic computer skills
Work EnvironmentOffice setting, often in government or healthcare institutionsOffice or remote, primarily computer-based tasks
Employer & IndustryGovernment agencies, healthcare, legal officesVarious industries including finance, retail, healthcare
Search & Comparison IntentOrganizing, maintaining, and retrieving recordsInputting and managing data in databases

The Records Office Assistant and Data Entry Clerk roles share similarities in office environments and basic credential requirements. However, the Records Office Assistant focuses more on managing and organizing records within institutions like government or healthcare, while the Data Entry Clerk primarily handles data input and database management across various industries.

What is a records office assistant?

Records Office Assistants are administrative professionals who help manage, organize, and maintain an organization's records and files. They are responsible for filing documents, retrieving records upon request, ensuring confidentiality, and sometimes updating databases or tracking document movement. Their role is crucial in keeping information accurate and accessible, supporting smooth operations within the office. They may work in settings like schools, hospitals, legal offices, or government agencies.

What are the key skills and qualifications needed to thrive as a records office assistant, and why are they important?

To thrive as a Records Office Assistant, you need strong organizational skills, attention to detail, and basic clerical knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, electronic filing systems, and sometimes records management certifications are commonly required. Excellent communication, time management, and discretion are vital soft skills in this role. These skills ensure the accurate handling, protection, and retrieval of important records, which is crucial for efficient office operations and data integrity.

What are popular job titles related to Records Office Assistant jobs in Indiana?

For Records Office Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Records Office Assistant jobs in Indiana look for?

The top searched job categories for Records Office Assistant jobs in Indiana are:

What cities in Indiana are hiring for Records Office Assistant jobs?

Cities in Indiana with the most Records Office Assistant job openings:

Records Office Assistant jobs near you

Business Office Assistant

Copper Knoll

Indianapolis, IN • On-site

$1.0K/wk

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 13 days ago

Job description

Overview
Primary Job Function
The primary purpose the Business Office Assistant is to assist the Business Office Manager in the organization and performance, facility Business Office functions.
As BOM Assistant in our facility, look at what benefits you can enjoy:
  • Competitive starting wage with additional pay for experience
  • $1,000 new employee referral program
  • Paid life insurance
  • 401k opportunities after your first year
  • DailyPay! Work today, get paid today!
  • Medical, Vision and Dental Insurance
  • $5,000 Tuition Reimbursement Per Year
  • Quarterly Education Bonus Program

Responsibilities
Primary Responsibilities
  • Assisting with all of the facility's Business Office Assistant responsibilities. This includes:
    • Assisting with the verification of payor eligibility for all patient admission inquiries;
    • Entering and posting census, resident fund transactions, cash receipts, adjustments and ancillaries into MDI on a daily basis and as directed;
    • Assisting with communicating census information with pharmacy, labs and other outside providers;
    • Assisting with completing facility and resident trust deposits and faxing to Corporate;
    • Assisting with the completion of all month-end activities by established deadlines;
    • Assisting with Pre-Admission paperwork to local area on aging upon admission;
    • Assisting patient families with financial admission and application for Medicaid, if applicable;
    • Assisting with the distribution of patient funds and facility petty cash;
    • Assisting with the facility's front office and reception areas;
    • Assisting with Payroll or HR duties as directed;
    • Creating and maintaining an atmosphere of warmth, personal interest and positive emphasis as well as a calm environment throughout the facility;
    • Maintaining the confidentiality of all residents and their care to ensure resident rights and privacy are protected at all times; &
    • Reporting and documenting resident and/or visitor incidents, accidents, complaints or allegations according to the facility's policy and procedure using the designated occurrence reporting system.
  • Complying with safety requirements, infection control measures, and maintaining a clean work environment in accordance with facility policy as indicated by:
    • Assuring that work/assignment areas are clean and records, files, etc., are properly stored before leaving such areas on breaks, end of work day, etc.;
    • Abiding by all emergency protocols for crash carts, resident codes, fire safety, missing residents, tornado preparation, violent residents, Wander guard alarms, door alarms, and other facility policies as assigned;
    • Reporting any forms of abuse witnessed and aware of and taking appropriate action according to policy;
    • Following infection control and universal precautions procedures;
    • Following periodic cleaning schedules for equipment and returning equipment to proper area after use, and
    • Ensuring the facility is maintained in a clean and sanitary manner at all times.
    • Performing other duties as assigned by the Administrator, Field Accountant or TLC Corporate Office.

IND123
Qualifications
Minimum Qualification/Requirements:
  • Must possess specific educational and experience requirements such as:
    • Must have high school diploma or GED; &
    • Ten key calculator and keyboarding.
  • Must possess knowledge of accepted accounting practices required.
  • Must have a thorough understanding of the principles Business Office policies/procedures.
  • Must possess interpersonal skills such as:
    • Possessing basic typing, computer, and good organizational and communication skills;
    • Possessing knowledge in the usage of computers and data input/output to include report retrieval;
    • Possessing the ability to develop and interpret Business Office policies/procedures and apply them in specific situations;
    • The ability to follow oral and verbal instructions, function independently and make independent decisions when circumstances warrant such action;
    • The ability to read, write, speak and understand the English language;
    • The ability to seek out new methods and principles and be willing to incorporate them into existing practices;
    • Demonstrating the ability of personal integrity and dealing tactfully with residents, family members, visitors, government agencies and personnel;
    • Being in good physical and mental health, free of communicable diseases;
    • The ability to work harmoniously with professional and non-professional personnel;
    • Possessing sound judgment in prioritizing the performance of tasks, duties and responsibilities in accordance with established standards, policies and procedures;
    • The ability to be discrete and protect the integrity of confidential information and stay within Corporate Compliance;
    • Patience, a cheerful disposition, enthusiasm and a willingness to handle residents based on whatever maturity and physical level in which they are currently functioning;
    • The ability to adhere to professional code of ethics, and
    • The ability to relate information concerning a resident's condition.
  • Desired qualifications include:
    • Experience in long-term care, medical billing and knowledge of general ledger accounting.

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