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Records Manager Jobs in Springfield, IL (NOW HIRING)

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Records Management Union: N/A Location: 3765 Winchester Rd., Springfield, IL - Sangamon County Salary: Range from $5,909 to $11,209 monthly - commensurate with experience Benefits: Overview: Performs ...

Illinois Secretary of State

Executive III

Springfield, IL · On-site

$5.9K - $11K/mo

Records Management Union: N/A Location: 3765 Winchester Rd., Springfield, IL - Sangamon County Salary: Range from $5,909 to $11,209 monthly - commensurate with experience Benefits: Overview: Performs ...

Stevenson

Store Manager

Springfield, IL

$60K - $70K/yr

Proven leadership skills with a track record of team development and operational success. * Strong ... Familiarity with shop management systems and POS software. * Valid driver's license and clean ...

Flooring America

Office Assistant

Springfield, IL

$16 - $30/hr

Manage telephone communications, direct calls, and take messages. * Organize, sort, and maintain files and records of office activities, business transactions, and other relevant documents. * Prepare ...

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All JobsRecords JobsRecords Manager JobsRecords Manager Jobs in Springfield, IL

Records Manager information

See Springfield, IL salary details

$36.2K

$68.3K

$110K

How much do records manager jobs pay per year?

As of Jul 30, 2026, the average yearly pay for records manager in Springfield, IL is $68,343.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,000.00 and $79,800.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Manager, and why are they important?

To thrive as a Records Manager, you need strong organizational skills, a deep understanding of records management principles, and typically a degree in library science, information management, or a related field. Familiarity with electronic records management systems (ERMS), document imaging tools, and compliance regulations such as GDPR or HIPAA is essential. Attention to detail, discretion, and strong communication skills set outstanding Records Managers apart. These abilities ensure the secure, compliant, and efficient handling of vital organizational information.

What does a Records Manager do?

A Records Manager is responsible for organizing, maintaining, and securing an organization’s information and records, both in physical and digital formats. They develop policies for record retention, oversee proper storage and disposal of documents, and ensure compliance with legal and regulatory requirements. Additionally, Records Managers work to improve how information is accessed and safeguarded, playing a key role in data protection and efficient information management within an organization.

What Does a Records Manager Do?

Records managers oversee the organization and classification of a company’s physical and digital records. To succeed in this role, you need excellent organizational skills, attention to detail, and problem-solving skills. You also need leadership abilities to supervise and direct the work of records management employees. As a records manager, your job duties include organizing information, creating documentation, preserving records with historical or compliance value, destroying certain documents, and ensuring compliance with information legislation like the Freedom of Information Act.

What is the difference between Records Manager vs Data Analyst?

AspectRecords ManagerData Analyst
Required CredentialsRecords management certifications, often a degree in information management or related fieldData analysis certifications, such as CAP, or degrees in statistics, data science, or related fields
Work EnvironmentOffice settings, archives, data storage facilitiesOffice environments, often working with software tools and databases
Employer & Industry UsageOrganizations with large data or document management needs, such as healthcare, government, legalBusinesses analyzing data for insights, marketing, finance, technology sectors

While both roles involve handling data, a Records Manager primarily focuses on organizing, maintaining, and securing physical and digital records, ensuring compliance and accessibility. A Data Analyst interprets data to generate insights, reports, and support decision-making. They often work together but serve distinct functions within organizations.

What are some common challenges Records Managers face when implementing new records management systems?

Records Managers often encounter challenges such as resistance to change from staff, ensuring data accuracy during migration, and maintaining compliance with evolving regulations. Effectively training employees on new systems and adapting existing workflows can also be complex. Successful Records Managers proactively engage stakeholders, provide clear communication, and implement thorough training programs to ease the transition and maximize system adoption.
More about Records Manager jobs
What are the most commonly searched types of Records jobs in Springfield, IL? The most popular types of Records jobs in Springfield, IL are:
What are popular job titles related to Records Manager jobs in Springfield, IL? For Records Manager jobs in Springfield, IL, the most frequently searched job titles are:
What cities near Springfield, IL are hiring for Records Manager jobs? Cities near Springfield, IL with the most Records Manager job openings:
Records Manager jobs near you
Infographic showing various Records Manager job openings in Springfield, IL as of July 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $68,343 per year, or $32.9 per hour.

Records Manager

City of Springfield, Illinois

Springfield, IL • On-site

$42K - $58K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

City of Springfield
is seeking applicants for
Records Manager
Department: Office of Public Utilities
Division: Regulatory Affairs
Work Location:
CWLP GENERAL OFFICE
SPRINGFIELD, Illinois, 62701
United States
Work Hours: Monday - Friday, 8:00 am - 4:30 pm
Starting Rate: $42,911.50-$58,445.01
Eligibility Requirements: Open to All Applicants
Union: Non-Union Position
Final Date to Apply: 7/28/2026
Primary Duties and Responsibilities:
Inthis role you will:
  • Develop, process, track, and file utility ordinances, coordinate reviews with utility leadership, City Corporation Counsel, and the City Clerk.
  • Review small-purchasing contracts for compliance with City and departmental standards.
  • Maintain utility records databases, inventories, and retention schedules in compliance with City and State requirements.
  • Oversee secure storage and authorized disposal of utility and telecommunications records; support FOIA responses.
  • Assists the Regulatory Affairs Operations Manager, Regulatory Affairs Director and Chief Utility Engineer with otherpurchasing and regulatory functionsas directed, including research,document review, filing, legislativeand liaison activities.

Required Qualifications:The ideal candidate will possess knowledge, skills, andmental development equivalent to the completion of two years of college, alongwith two years of progressively responsible administrative experience and twoyears of records management or inventory experience, or an equivalentcombination of education and experience; have paralegal training or a paralegaldegree; demonstrate familiarity with local records management practices, Cityof Springfield and utility policies and procedures; and maintain a valid ClassD driver's license. Preference for employment in all positions with the cityshall be given to applicants who are full-time city residents.
Preference for employment in all positions with the city shall be given to applicants who are full-time city residents.
Benefits:
  • Health, Dental, Vision and Life Insurance
  • Free Health Clinic
  • Pension Plan
  • Deferred Compensation
  • 4 weeks paid parental leave
  • 14 paid holidays
  • 10-25 paid vacation days, based on years of service
  • 12 paid sick days annually
  • Tuition Reimbursement

If assistance in applying is required, please notify the Office of Human Resources at 217-789-2446 or humanresources@springfield.il.us

Apply