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Records Management Supervisor Jobs (NOW HIRING)

Cozen O'Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

The Supervisor will manage a small team, support records processes, lead projects, and serve as a key resource for attorneys and staff. This position requires strong legal records experience ...

Cozen O Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

The Supervisor will manage a small team, support records processes, lead projects, and serve as a key resource for attorneys and staff. This position requires strong legal records experience ...

Cozen O'Connor

Supervisor, Records

Philadelphia, PA · On-site

$55K - $65K/yr

The Supervisor will manage a small team, support records processes, lead projects, and serve as a key resource for attorneys and staff. This position requires strong legal records experience ...

Plano ISD

Specialist- Records

Plano, TX

$22.20/hr

... in the record management training of district staff * Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor * Follow attendance policy as assigned by ...

City of West St. Paul

Records Unit Manager

Saint Paul, MN · On-site

$42.70 - $53.36/hr

Under the direction of the Chief of Police, this position plans, coordinates, supervises, and participates in the administration of the Police Department's records management and administrative ...

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Records Management Supervisor information

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$35K

$75.2K

$133K

How much do records management supervisor jobs pay per year?

As of Sep 8, 2026, the average yearly pay for records management supervisor in the United States is $75,181.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,000.00 and $94,000.00 per year, depending on experience, location, and employer.

What does a records management supervisor do?

A Records Management Supervisor oversees the organization, storage, retrieval, and disposal of records for a company or agency. They ensure that all records are managed in compliance with legal and regulatory requirements. Their duties often include supervising records staff, developing records management policies, and implementing new technologies or processes to improve efficiency. They play a key role in safeguarding sensitive information and supporting the organization’s operational needs.

What are the key skills and qualifications needed to thrive as a records management supervisor?

To thrive as a Records Management Supervisor, you need expertise in records retention policies, document control, and compliance standards, typically supported by a degree in information management or a related field. Familiarity with electronic records management systems (ERMS), document imaging tools, and certifications such as CRM (Certified Records Manager) are highly valuable. Strong leadership, attention to detail, and effective communication skills help in supervising teams and ensuring accurate records handling. These skills and qualities are essential for maintaining data integrity, legal compliance, and efficient organizational operations.

How does a records management supervisor typically collaborate with other departments to ensure compliance and information accuracy?

A Records Management Supervisor works closely with various departments such as legal, compliance, and IT to develop and enforce records retention policies and ensure regulatory compliance. They regularly coordinate training sessions, conduct audits, and provide guidance on proper document handling procedures to staff across the organization. This collaborative approach helps maintain data integrity, minimizes legal risks, and ensures that records are accurate and accessible when needed.

What is the difference between Records Management Supervisor vs Records Coordinator?

AspectRecords Management SupervisorRecords Coordinator
CredentialsTypically requires a high school diploma or associate's degree; certifications like Certified Records Manager (CRM) are commonUsually requires a high school diploma; certifications are less common
Work EnvironmentOversees records management teams, manages policies, and ensures compliance in office or data centersAssists with daily recordkeeping tasks, organizes files, and supports recordkeeping processes
Employer & Industry UsageUsed in organizations with large records systems, including healthcare, legal, and government sectorsCommon in administrative settings, healthcare, and legal offices

The main difference is that the Records Management Supervisor oversees the entire records management process and team, ensuring compliance and efficiency, while the Records Coordinator handles day-to-day recordkeeping tasks and supports the supervisor's policies.

What states have the most Records Management Supervisor jobs?

States with the most job openings for Records Management Supervisor jobs include:

What are popular job titles related to Records Management Supervisor jobs?

For Records Management Supervisor jobs, the most frequently searched job titles are:

Records Management Supervisor jobs near you
Infographic showing various Records Management Supervisor job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 3% Hybrid, and 13% Remote job distribution, with an average salary of $75,181 per year, or $36.1 per hour.

Police Records Specialist

Englewood, CO • On-site

City of Englewood
See more jobs at City of Englewoodexternal

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 14 days ago

Job description

POSITION SUMMARY
The Records Management Specialist maintains, processes, and retrieves various law enforcement related records, warrants, and traffic reports. Maintains filing system for records. Serves as receptionist for the department. Provides technical assistance to both citizens and other employees.
REPORTING RELATIONSHIPS
Reports to: Records Management Supervisor
Direct Reports: None
DUTIES AND RESPONSIBILITIES
The listed examples of work are not intended to be all-inclusive. They may be modified with additions, deletions, or changes as necessary.
Essential Duties & Responsibilities
  • Processes all incoming paperwork and computerized reports from other departments and divisions. Separates, copies and distributes large quantities of completed paperwork to the proper divisions, departments and agencies. Enters and retrieves stored records from a variety of storage devices.
  • Processes canceled criminal warrants from the courts. Enters and scans recovered vehicle information, vehicle impound data, pawned property, blood alcohol results on arrestees and dispositions from and for both municipal and county courts into Records Management System and Colorado Criminal History Files.
  • Processes daily incoming and outgoing mail for County and other City agencies and departments.
  • Tracks all reports and documents both incoming and outgoing to ensure integrity of records.
  • Responds to customer needs. Serves as receptionist for all divisions within the Department. Provides security checks and electronic access to secured doors within the Police complex.
  • Provides systematic checks of available records for private and governmental inquiries including criminal records, accident reports and municipal warrants. Checks local, state and federal histories for officers, Municipal Court and various other police, court, probation and human service agencies.
  • Deals with cash monies and securities relating to prisoner bonding, photocopying, and sex offender registration and photos. Submits reconciled cash report on a regular basis.
  • Operates numerous pieces of office equipment for data entry, retrieval, archiving, and transmittal of public safety related information including photocopiers, fax machines, optical disk storage equipment and personal computers utilizing several software packages.
  • Enters, verifies and maintains data in Records Management System for such purposes as arrests, accident reports, incident and offense reports, deaths, confiscated property, traffic tickets, and other reports related to the public safety function.
  • Responsible for researching and extracting digital data from the City Camera system and mug shot system utilized for evidence and/or prosecution of criminal cases.
  • Assists in the gathering and entering of pertinent information for monthly and annual statistical reports to include the National Incident Based Reporting System standards and other internal crime reporting information. Enters departmental crime statistics into a variety of computer systems.
  • Assists the Patrol Division with various record keeping assignments and computer entry. Scans and indexes all Patrol Division documents.
  • Records, maintains and updates fingerprint tracking data on arrests for submission of criminal history information to State and Federal government.
  • Processes and collects money for juvenile arrest records released to the public.
  • Processes and collects money for Sex Offender Registration to include criminal history and warrant checks. Processes and releases Public Sexual Offender report.
Other Duties & Responsibilities
  • Processes petitions to seal criminal records on an as needed basis.
  • Scans and maintains hard copy files for permanent retention of death files.
  • Verifies and Validates data entered into State and Federal computer systems.
  • Performs other duties as assigned and required.
PREPARATION AND TRAINING
Education
  • High School Education or GED; some college work in Criminal Justice helpful
Work Experience
  • 2 years of general office experience in Criminal Justice field preferred.
Certifications and/or Licensures
  • CCIC/NCIC (must obtain within 3 months of hire);
  • CCRN (must obtain within 3 years of hire)
Required Driver's License
  • None
An equivalent combination of education, training and relevant job experience may be substituted.
NECESSARY SPECIAL REQUIREMENTS
In addition to the above requirements, new hires must, as a condition of employment, pass the following pre-offer and post-offer/hire processes
  • In-person interviews
  • Reference checks
  • Background checks, which may include local police check
  • DMV check
  • Drug Screening
  • Fingerprint checks through CBI/FBI.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge
Working knowledge of
  • Colorado Municipal Records Retention Schedule
  • National Incident Based Reporting Standards
  • General office procedures
  • Office equipment
  • Windows based software, preferably Microsoft Office and Excel
Basic knowledge of:
  • Criminal statutes
  • Title 18 of the Colorado Revised Statutes, preferred
  • Title 24 of the Colorado Revised Statutes, preferred
Skills and Abilities
  • Computer Skills - Strong keyboard skills needed to type 40 words per minute or equivalent.
  • Communication - Strong customer service skills needed to interact with the public, including irate and uncooperative customers, and outside agencies.
  • Analytical - Strong skills required to decipher, research and retrieve information/records needed with minimal information.
  • Mathematical - Strong skills needed to file numerically and handle money.
  • Must be able to learn and understand Title 24 Criminal Justice Records Release, Title 18 of Colorado Revised Statues and Municipal Ordinance information and other basic legal terms and restrictions.
  • Must be able to maintain the confidentiality of certain information.
WORKING CONDITIONS
Work is performed indoors in a standard office environment. This position involves high public contact and mobility through a multilevel public use facility.
Sufficient physical stamina and strength is required to safely perform the following:
  • Push/pulling of up to 20lbs of force; lifting floor to shoulder of up to 25lbs; lifting overhead of up to 13lbs; carrying of up to 10lbs
  • Occasional walking, overhead reaching, squatting, stooping, use of far acuity, depth perception and peripheral vision
  • Frequent sitting, standing, and balancing and constant fine manipulation, talking, hearing and use of near acuity
HOURLY RATE
$22.31 - $33.47/Hourly Pay Rate
This is a full-time position.
BENEFITS
The City of Englewood offers a comprehensive benefits package including but not limited to:
  • Medical, Dental, and Vision Plans
  • Retirement Plans
  • Paid Time Off
  • Paid Sick Leave
  • 12 Paid Holidays

More information about our benefits can be found here
APPLICATION DEADLINE
Open until filled.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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