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Records Management Assistant Jobs in Springfield, MA

Town of Vernon

Human Resources Assistant

Vernon, CT · On-site

$26.43 - $33.67/hr

... records management, workers' compensation and related claims administration, compliance tracking, and general departmental operations. Provides additional administrative support to Town ...

Town of Vernon

Human Resources Assistant

CT · On-site

$26.43 - $33.67/hr

Human Resources Assistant Salary: $26.43$33.67 (Compensation will be determined based on ... records management, workers' compensation and related claims administration, compliance tracking ...

CSC Services LLC

Office Manager

South Windsor, CT · On-site

$22 - $25/hr

Human Resources Support: Assist with documentation for onboarding, training, and maintaining ... Document and Records Management: Organize and maintain both physical and digital company documents.

Talcott Financial Group

Assistant Treasurer

Hartford, CT · On-site

$150 - $230/hr

Talcott Financial Group has a proven track record of well‑executed transactions, and the ... Provide hands‑on analytical and project management support for the development of a Funding ...

Hardee's

Manager (Assistant) - Enfield

Enfield, CT · On-site

Conduct crew and management team meetings as needed to discuss operation procedures, promotions ... Maintain reports and records based on company standards and in compliance with state and federal ...

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Showing results 21-40

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Springfield, MA

Records Management Assistant information

See Springfield, MA salary details

$26.9K

$49K

$68.8K

How much do records management assistant jobs pay per year?

As of Aug 15, 2026, the average yearly pay for records management assistant in Springfield, MA is $49,018.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,800.00 and $53,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What cities near Springfield, MA are hiring for Records Management Assistant jobs?

Cities near Springfield, MA with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Springfield, MA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $49,018 per year, or $23.6 per hour.

Human Resources Assistant

Town of Vernon

Vernon Rockville, CT • On-site

$26.43 - $33.67/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 11 days ago

Job description

Position Type:
Administration
Date Posted:
7/30/2026
Location:
Town Hall
Town of Vernon
Department: Human Resources Bargaining Unit: Non-Union
Title: Human Resources Assistant
Salary: $26.43 $33.67 (Compensation will be determined based on qualifications and experience)
Hours: 35 hours/week - Monday, 8:00-4:30, Tuesday 8:00-7:00, Wednesday 8:00-5:00, Thursday 8:00-4:30
General Statement of Duties:
Provides comprehensive administrative and technical support to the Human Resources Department, assisting with recruitment, orientation and onboarding, responding to employee inquiries, personnel records management, workers' compensation and related claims administration, compliance tracking, and general departmental operations. Provides additional administrative support to Town Administration as assigned.
Supervision Received:
Receives general direction from the Assistant Town Administrator or designee. Performs assigned responsibilities with independence and exercises sound judgment in accordance with established laws, policies, procedures, and departmental practices.
Examples of Essential Duties:
  • Assists with the full-cycle recruitment and onboarding process, including preparing and posting job announcements; reviewing applications; coordinating and participating in interviews; completing reference, background, and other pre-employment checks; preparing offer letters and pre-employment documentation; and facilitating new-hire orientation and onboarding.
  • Serves as a point of contact for the Human Resources Department by assisting with responding to telephone, email, and in-person inquiries; provides accurate general information regarding benefits, paid time off, employment records, required forms, onboarding requirements, policies, and other routine HR matters; and refers complex or sensitive matters to the appropriate HR staff member.
  • Assists employees with general questions regarding health, dental, vision, and life insurance benefits and retirement and deferred compensation plans; directs employees to the appropriate HR representative, plan administrator, carrier, or provider when additional assistance is required.
  • Assists with coordinating workers' compensation claims administration, including receiving and reviewing First Reports of Injury, communicating with CIRMA and Town departments, tracking claim status and related documentation, maintaining accurate and confidential claim records, and participating in claims review meetings.
  • Maintains required OSHA injury and illness records; prepares applicable logs and reports; and coordinates required annual posting, reporting, and electronic submission requirements.
  • Coordinates and tracks automobile and other assigned claims; maintains supporting documentation; and communicates with CIRMA and applicable Town departments regarding claim status and resolution.
  • Coordinates the scheduling of random drug and alcohol screenings; tracks completion; and maintains required confidential records and documentation.
  • Compiles and prepares the Human Resources Department's monthly activity report by collecting, organizing, verifying, and summarizing relevant departmental information.
  • Reviews and processes Human Resources invoices; verifies charges and supporting documentation; and routes invoices for appropriate authorization and payment.
  • Assists employees with access to the Town's time-and-attendance and employee self-service systems, including general assistance with retrieving pay statements, W-2 forms, and other available employment information.
  • Performs accurate data entry and maintains current electronic and paper personnel and departmental records in accordance with established recordkeeping, retention, confidentiality, and access requirements.
  • Assists with maintaining the Human Resources calendar and tracking systems for employee evaluations, step increases, probationary periods, required follow-up, and other personnel-related deadlines.
  • Coordinates with Information Technology and other Town departments to arrange hardware, software, system access, equipment, and other operational needs for newly hired or transferred employees.
  • Assists with processing employment verification requests and coordinates the preparation and issuance of employee identification badges.
  • Provides administrative support to Town Administration as needed, including answering and appropriately directing telephone calls and public inquiries; preparing correspondence and documents; copying, scanning, and maintaining records; assisting with mailings and meeting scheduling; and completing assigned administrative tasks and special projects.
  • Maintains the confidentiality and security of personnel, medical, benefits, payroll, and other sensitive information.
  • Performs related duties as assigned.
Other Job Functions:
  • Assists with the onboarding, recordkeeping, and administrative needs of seasonal and temporary employees.
  • Participates in Facility Safety Committee meetings and assists with related documentation, follow-up, and safety initiatives.
  • Assists with departmental and Town-wide special projects, programs, events, and administrative initiatives as assigned.
  • Provides backup administrative coverage and support within Human Resources and Town Administration as operational needs require.
Knowledge, Skills and Abilities Required:
  • Working knowledge of modern human resources principles, practices, terminology, and administrative procedures.
  • Working knowledge of recruitment, selection, onboarding, employee records administration, benefits support, workers' compensation, and workplace injury and illness recordkeeping.
  • Knowledge of standard office practices, records management, document preparation, and confidential filing procedures.
  • Ability to learn, interpret, explain, and consistently apply applicable laws, collective bargaining agreements, personnel rules, policies, procedures, benefit plan provisions, and departmental practices within the scope of assigned responsibilities.
  • Ability to maintain strict confidentiality, exercise discretion, and handle sensitive personnel and medical information with integrity and professionalism.
  • Ability to communicate clearly, tactfully, and professionally, both orally and in writing, with employees, applicants, retirees, public officials, vendors, members of the public, and representatives of outside agencies.
  • Ability to organize and prioritize multiple assignments, maintain accurate records and tracking systems, meet deadlines, follow through on outstanding matters, and work effectively despite interruptions.
  • Ability to exercise sound judgment, recognize matters requiring escalation, and respond appropriately to routine and sensitive inquiries.
  • Ability to review documents for completeness and accuracy, perform accurate data entry, compile information, and prepare clear correspondence, reports, and summaries.
  • Ability to perform routine business mathematical computations accurately.
  • Ability to establish and maintain effective working relationships and to work collaboratively with employees and departments throughout the Town.
  • Proficiency in Microsoft Office applications and the ability to learn and effectively use human resources, applicant tracking, time-and-attendance, employee self-service, and other departmental information systems.

Minimum Qualifications Required:
The knowledge and skills required for this position would generally be acquired through an associate degree from an accredited college or university in human resources, business administration, public administration, or a closely related field, and three (3) years of progressively responsible administrative experience, including at least one (1) year of experience supporting human resources functions. An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. The successful candidate must satisfactorily complete the Town's required pre-employment screening process.
Physical Demands:
The physical demands described herein are representative of those required for an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is frequently required to sit, stand, walk, talk, or feel objects, tools, or controls and reach with hands and arms. Hand-eye coordination is necessary to operate computers and various office equipment.
The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Work Environment:
The work characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to perform highly complex and varied tasks requiring independent knowledge. Must be able to concentrate on detail with constant interruption, attend to tasks for extended periods of time. The noise level in the work environment is usually quiet.
Note: The above statements are intended to describe the general nature and level of work being performed and are not to be construed as an exhaustive list of all responsibilities, duties, and skills required.

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