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Records Management Assistant Jobs in Worcester, MA

The Nagler Group

Human Resources Assistant

Westborough, MA · On-site

$20 - $21/hr

... management, and records administration. This position will work closely with field leadership and ... Respond to and triage HR-related questions from field management * Assist with vendor coordination ...

New

CYNET SYSTEMS

Administrative Support

Waltham, MA · On-site

$12 - $19/hr

... * Assist in the support of the Director of Area as needed. Skills: * Microsoft Word. * Microsoft Excel. * Data Entry. * Records Management. * Filing. * Receptionist Duties. * Clerical Support.

Appleton Corp.

Assistant Property Manager

Fitchburg, MA · On-site

$65.90/hr

... asset management services since 1974 has an opening for a part-time Assistant Property Manager to ... Coordinates the recording and filing of Maintenance work request forms. * Sorting and distribution ...

Posted today

Way Finders

Assistant Property Manager

Charlton, MA · On-site

$25.50 - $29/hr

Assistant Property Manager (Charlton, Wales, Ware, Ludlow) Way Finders is a Top Workplaces for ... Ensure the security and protection of private tenant records and documents in accordance with all ...

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All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Worcester, MA

Records Management Assistant information

See Worcester, MA salary details

$26.9K

$49.1K

$68.8K

How much do records management assistant jobs pay per year?

As of Sep 4, 2026, the average yearly pay for records management assistant in Worcester, MA is $49,083.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,900.00 and $53,400.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Worcester, MA?

The most popular types of Records Management jobs in Worcester, MA are:

What cities near Worcester, MA are hiring for Records Management Assistant jobs?

Cities near Worcester, MA with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Worcester, MA as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 87% Physical, 3% Hybrid, and 10% Remote job distribution, with an average salary of $49,083 per year, or $23.6 per hour.

Human Resources Assistant

The Nagler Group

Westborough, MA • On-site

$20 - $21/hr

Other

Posted 2 days ago

New

Job description

HR Coordinator – Temporary

$20-21/hour

Location: Westborough, MA

Schedule: Monday–Friday, 8:00 AM–4:30 PM or 8:30 AM–5:00 PM

Assignment Length: 3–6 months

Work Arrangement: On-site


We are seeking an HR Coordinator to support day-to-day HR operations, employee data management, and records administration. This position will work closely with field leadership and will be responsible for maintaining accurate employee records, processing employment changes, reviewing documentation, and supporting general HR administrative needs.


Key Responsibilities

  • Enter, validate, and update employee information within HR systems, including UKG/UltiPro and PeopleMatter
  • Process employee changes such as rehires, transfers, pay increases, promotions, and demotions
  • Review information submitted by field management for accuracy and completeness
  • Prepare, organize, scan, and upload confidential employee documentation into personnel files and HR systems
  • Research employee data discrepancies using audit trails and supporting documentation
  • Review I-9s and other employment documents for accuracy and compliance
  • Communicate with field supervisors regarding missing information, discrepancies, and documentation requirements
  • Respond to and triage HR-related questions from field management
  • Assist with vendor coordination, department mailings, supply ordering, and other administrative needs
  • Support additional HR projects and initiatives as needed


Qualifications

  • 1+ year of office or administrative experience, preferably in a customer-focused environment
  • Strong data entry and records-management skills
  • High level of accuracy, attention to detail, and confidentiality
  • Comfortable learning and working within HR systems and technology
  • Strong written and verbal communication skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Professional and comfortable communicating with employees and leadership at all levels
  • Associate degree or some college coursework preferred


Apply