Records Management Assistant Jobs in Worcester, MA

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we'll help you build a career that you can feel passionate about.

JOB OVERVIEW

We are seeking a detail-oriented Records Management Specialist/Archivist to support the organization, maintenance, and retrieval of critical archived records and documentation. In this role, you will ensure archived materials are accurately cataloged, securely stored, and readily accessible when needed.

The ideal candidate has strong organizational skills, experience managing records or documentation, and a commitment to maintaining data integrity and regulatory compliance.

Key Responsibilities

• Organize, maintain, and manage archived records in a secure, controlled-access environment.

• Receive, review, and archive study documentation, reports, quality records, and supporting materials.

• Verify the completeness and accuracy of documents submitted for archival storage.

• Maintain inventory systems, indexes, and tracking tools to support efficient storage and retrieval of records.

• Retrieve archived materials in response to internal requests while maintaining document security and chain of custody.

• Digitize archived materials through scanning and electronic document management processes.

• Coordinate the transfer, shipment, and long-term storage of archived records.

• Support compliance with applicable procedures, regulatory requirements, and documentation standards.

• Assist with the development and maintenance of archive-related procedures and best practices.

• Monitor archive supply inventory and coordinate procurement of storage materials as needed.

• Maintain a clean, organized, and efficient archive workspace.

• Provide additional administrative and records-management support as required.

Qualifications

• Associate degree in Business Administration, Records Management, Library Science, Information Management, or a related field required. Bachelor's degree in a related discipline, preferred.

• 1-3 years of experience in records management, document control, archives administration, regulatory documentation, or a related field preferred.

• Experience working in a regulated environment, strongly preferred.

• An equivalent combination of education and experience will be considered.

• Strong organizational skills and exceptional attention to detail.

• Proficiency with Microsoft Office applications and database systems.

• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

The pay range for this position is $27-$33/hour. Please note that salaries vary within the range based on factors including, but not limited to, experience, skills, education, certifications, and location.

About Safety Assessment

Charles River is committed to helping our partners expedite their preclinical drug development with exceptional safety assessment services, state-of-the-art facilities and expert regulatory guidance. From individual specialty toxicology and IND enabling studies to tailored packages and total laboratory support, our deeply experienced team can design and execute programs that anticipate challenges and avoid roadblocks for a smooth, efficient journey to market. Each year approximately 300 investigational new drug (IND) programs are conducted in our Safety Assessment facilities.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients' clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client's unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people's lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.

We're committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Equal Employment Opportunity

Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

If you are interested in applying to Charles River Laboratories and need special assistance or an accommodation due to a disability to complete any forms or to otherwise participate in the resume submission process, please contact a member of our Human Resources team by sending an e-mail message to crrecruitment_US@crl.com. This contact is for accommodation requests for individuals with disabilities only and cannot be used to inquire about the status of applications.

For more information, please visit www.criver.com.

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