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Records Management Assistant Jobs in Boca Raton, FL

RAM Partners, LLC

Assistant Property Manager

Lake Worth, FL · On-site

$16.50 - $22.50/hr

We specialize in multi-family community management for a variety of third-party owners. We are a ... Review resident files and accounting records, communicate with residents regarding outstanding ...

Florida Jobs

Staff Assistant OPS

Fort Lauderdale, FL · On-site

$34K/yr

Organize, maintain, and retrieve electronic and paper files in accordance with records management requirements. * Schedule meetings, appointments, and conference rooms as needed. * Assist with ...

MyFlorida

Staff Assistant OPS

Fort Lauderdale, FL · On-site

$34K/yr

Organize, maintain, and retrieve electronic and paper files in accordance with records management requirements. * Schedule meetings, appointments, and conference rooms as needed. * Assist with ...

State of Florida

Staff Assistant OPS

Fort Lauderdale, FL · On-site

$34K/yr

Organize, maintain, and retrieve electronic and paper files in accordance with records management requirements. * Schedule meetings, appointments, and conference rooms as needed. * Assist with ...

New

The GEO Group

ADMINISTRATIVE ASSISTANT

Boca Raton, FL

$17 - $23/hr

... and records management, assists with budgeting, training, compliance, and internal process ... The Administrative Assistant prepares, edits, and distributes professional correspondence, reports ...

The GEO Group

ADMINISTRATIVE ASSISTANT

Boca Raton, FL · On-site

$17 - $23/hr

... and records management, assists with budgeting, training, compliance, and internal process ... The Administrative Assistant prepares, edits, and distributes professional correspondence, reports ...

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Showing results 21-40

All JobsRecords Management JobsRecords Management Assistant JobsRecords Management Assistant Jobs in Boca Raton, FL

Records Management Assistant information

See Boca Raton, FL salary details

$25.6K

$46.7K

$65.5K

How much do records management assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for records management assistant in Boca Raton, FL is $46,679.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,800.00 and $50,800.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Boca Raton, FL?

The most popular types of Records Management jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Records Management Assistant jobs?

Cities near Boca Raton, FL with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Boca Raton, FL as of June 2026, with employment types broken down into 1% As Needed, 51% Full Time, 42% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,679 per year, or $22.4 per hour.

Foreclosure Hearing Coordinator

Kelley Kronenberg

Fort Lauderdale, FL

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Overview

Foreclosure Hearing Coordinator

Fort Lauderdale, FL or any of our Florida offices

About the Opportunity

Kelley Kronenberg is seeking an experienced Foreclosure Hearing Coordinator to provide scheduling support to attorneys in our high-volume Florida mortgage foreclosure practice. This role coordinates and schedules foreclosure hearings, court appearances, depositions, and mediations, and prepares Notices of Hearing and Notices of Deposition.

We are looking for a highly organized professional with strong attention to detail and the ability to manage competing priorities in a fast-paced legal environment.

Your Responsibilities

  • Coordinate and schedule foreclosure hearings, court appearances, depositions, mediations, and other legal proceedings
  • Communicate and coordinate with judicial assistants, opposing counsel, clients, and court personnel to secure hearing dates and resolve scheduling conflicts
  • Prepare, review, and process legal documents, including Notices of Hearing, Notices of Deposition, and related court filings
  • Electronically file (e-file) pleadings and legal documents in accordance with court rules and deadlines
  • Maintain attorney calendars, monitor court dockets, and track critical case deadlines to ensure timely case progression
  • Update client systems and the internal case management system with confirmed hearing dates
  • Maintain accurate case files and organize legal documents, correspondence, and court records
  • Perform quality control by reviewing documents for accuracy, completeness, and compliance with court requirements
  • Identify scheduling conflicts and proactively resolve issues to support efficient case management
  • Assist with document management, including scanning, copying, faxing, and electronic file maintenance
  • Maintain confidentiality of client information and adhere to firm policies and ethical standards
  • Perform additional administrative and practice-area-specific duties as assigned by attorneys and paralegals

Required Education & Experience

  • 2 years of related legal, foreclosure, or litigation support experience and/or training, or an equivalent combination of education and experience
  • 2 years of experience setting hearings throughout the State of Florida
  • 2 or more years of experience with mortgage client systems a plus
  • Proficiency in Microsoft Office Suite (required)
  • Experience with document and records management systems (preferred)
  • Exceptional organizational skills, attention to detail, and the ability to multitask while managing competing priorities
  • Strong written and verbal communication skills and a client-service mindset

Perks of Working at Kelley Kronenberg

  • Competitive salary with achievable yearly bonus structure
  • Company-paid PPO health insurance + dental & vision options
  • Generous paid time off, floating holidays, and mental health days
  • 401K retirement with employer match
  • Diverse, equal, and inclusive work environment
  • Ongoing support and professional career development

Reasonable accommodations may be made to enable individuals with medical or mental impairments to perform the essential functions of this position.

All inquiries will be kept confidential.

Kelley Kronenberg is currently not accepting resumes or referrals from search firms for this position.

Kelley Kronenberg is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type: FULL_TIME

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