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Records Management Assistant Jobs in Boca Raton, FL

CarMax, Inc.

Management Assistant

Fort Lauderdale, FL · On-site

$15.50 - $23.30/hr

Position Overview As a Management Assistant, you will play a key role in supporting store ... Ability to read, interpret, and accurately transcribe data for record-keeping. * Strong ...

Carmax

Management Assistant

Davie, FL

$15.50 - $23.30/hr

Position Overview As a Management Assistant, you will play a key role in supporting store ... Ability to read, interpret, and accurately transcribe data for record-keeping. * Strong ...

Carmax

Management Assistant

Davie, FL · On-site

$15.50 - $23.30/hr

Position Overview As a Management Assistant, you will play a key role in supporting store ... Ability to read, interpret, and accurately transcribe data for record-keeping. * Strong ...

City of Miramar

RECORDS/AGENDA COORDINATOR

Hollywood, FL · On-site

$63K - $94K/yr

Maintains city records inventory with archival contractors. Assist departments with digitizing records. If assigned to Contract Management: Oversees the city's computerized e-signature system.

Florida Jobs

RECORDS TECHNICIAN

Fort Lauderdale, FL · On-site

$38K - $49K/yr

... * Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of ...

State of Florida

RECORDS TECHNICIAN

Fort Lauderdale, FL · On-site

$38K - $49K/yr

... Assist Right of Way Records and Funds unit in processing and evaluating information against a set of standards in order to utilize the Right of Way Management System (RWMS) to process a variety of ...

New

Akerman

Matter Closing Supervisor

Fort Lauderdale, FL · On-site

Under the direction of the Director of Records Management and the Senior Records Manager, The ... This role partners closely with attorneys, legal administrative assistants, Finance, Records, and ...

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Records Management Assistant information

See Boca Raton, FL salary details

$25.6K

$46.7K

$65.5K

How much do records management assistant jobs pay per year?

As of Aug 17, 2026, the average yearly pay for records management assistant in Boca Raton, FL is $46,679.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,800.00 and $50,800.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What are the most commonly searched types of Records Management jobs in Boca Raton, FL?

The most popular types of Records Management jobs in Boca Raton, FL are:

What cities near Boca Raton, FL are hiring for Records Management Assistant jobs?

Cities near Boca Raton, FL with the most Records Management Assistant job openings:

Records Management Assistant jobs near you
Infographic showing various Records Management Assistant job openings in Boca Raton, FL as of June 2026, with employment types broken down into 1% As Needed, 51% Full Time, 42% Part Time, 1% Temporary, and 5% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,679 per year, or $22.4 per hour.

Management Assistant

CarMax, Inc.

Fort Lauderdale, FL • On-site

$15.50 - $23.30/hr

Full-time

PTO

Posted 13 days ago

CarMax rating

8.0

Company rating: 8.0 out of 10

Based on 371 frontline employees who took The Breakroom Quiz

26th of 734 rated retailers

Job description

7108 - Ft. Lauderdale - 7420 W State Road 84, Davie, Florida, 33317
CarMax, the way your career should be!
Position Overview
As a Management Assistant, you will play a key role in supporting store operations by assisting managers with hiring, onboarding, and orientation processes. As a member of the Business Operations team, this position ensures a seamless experience for job applicants and new associates while also providing exceptional customer service and operational support across sales, auction, and appraisal functions. You'll manage critical administrative tasks such as cash handling, paperwork processing, and system updates, all within a fast-paced, team-oriented environment. Your attention to detail and ability to multitask will help maintain operational excellence and deliver a best-in-class experience for both associates and customers.
Why CarMax?
At CarMax, we are the nation's largest retailer of used cars with stores from coast to coast, and we are still growing. We're rethinking the way people buy cars - and our associates help us do just that. We believe work should feel meaningful and rewarding, with opportunities to make an impact every day. Whether you're advancing your career or growing your skillset, we are here to drive you forward.
Role Responsibilities
  • Coordinate hiring and onboarding processes, including scheduling interviews, preparing documentation, and managing applicant records in Workday.
  • Facilitate new associate orientation, ensuring timely completion of required documentation and training, and maintaining accurate personnel files.
  • Provide customer service support by greeting customers, answering questions, and assisting with paperwork.
  • Process sales and auction paperwork, including DMV documentation and dealer registration.
  • Handle cash management tasks, including deposits, safe handling, and multiple payment types.
  • Support Business Office operations and mentor new associates as needed.
  • Follow CarMax Environmental, Health and Safety (EH&S) requirements and maintain a clean and orderly work area.

Required Qualifications
  • Ability to read, interpret, and accurately transcribe data for record-keeping.
  • Strong organizational skills and attention to detail in a deadline-driven environment.
  • Proficiency in word processing, spreadsheets, and intermediate PC skills.
  • Effective communication skills for interacting with customers and associates in person, by phone, and in writing.
  • Ability to multi-task and prioritize in a fast-paced setting.
  • Maintain confidentiality of records and reports within scope of position.
  • Flexibility to work varied schedules, including nights, weekends, and holidays.

About CarMax
At CarMax, we revolutionized the used car buying experience over 30 years ago by introducing transparency and integrity into the process. Our commitment to customer experience, innovation, and community has made us the nation's largest used car retailer. With over 250 store locations and over 30,000 associates, we are proud to have been recognized as one of the Fortune 100 Best Companies to Work For® and are committed to helping our communities thrive.
As an associate, you are part of an innovative movement to empower the modern customer and drive progress. Your work fuels change-sparking ideas, overcoming challenges, and shaping what's next. Join us in creating a better future- for our company, our customers, and the communities we call home.
CarMax is an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.
The hourly rate for this position is:
$15.50 - $23.30
Benefits:
Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.
Associates that are considered full-time hourly or commission/incentive eligible:
  • To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company.
  • For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay.

Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.
For more details about benefits, please visit our CarMax Benefits website.
Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.

What CarMax employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About CarMax

Sourced by ZipRecruiter

CarMax disrupted the auto industry by delivering the honest, transparent and high-integrity experience customers want and deserve. This innovative thinking around the way cars are bought and sold has helped us become the nation's largest retailer of used cars, with over 200 locations nationwide. Our amazing team of more than 25,000 associates work together to deliver iconic customer experiences. Along the way, we help every associate grow their career and achieve their best, at work and in their community. We are recognized for our commitment to training and diversity and are one of the FORTUNE 100 Best Companies to Work For®.

Industry

Automobile dealers and finance and insurance

Company size

10,000+ Employees

Headquarters location

Henrico, VA, US

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