Records Clerk Jobs in Raleigh, NC (NOW HIRING)

Position Summary
The Accounts Receivable (AR) Clerk is responsible for the accurate and timely processing of cash receipts, maintenance of customer accounts, and support of lien and collections activities across assigned branches. This role supports the Accounting department by ensuring payments are applied promptly, discrepancies are resolved, and customer balances are actively monitored. Key responsibilities include daily cash application, lien rights tracking, and assisting project managers with collection efforts. The AR Clerk plays a critical role in supporting cash flow, mitigating risk, and maintaining strong communication with customers and internal teams. Additional administrative duties may be assigned as needed to support Accounting operations.

Essential Duties and Responsibilities

Work Schedule and Location
Full-time position, 40 hours per week, Monday through Friday
Overtime may be required periodically based on workload and month-end deadlines
100% in person – work performed in the home office

Daily Functions

• Post and apply customer payments (checks, ACH, wire, credit card) accurately and timely on a daily basis
• Research, identify, and resolve unapplied cash and payment discrepancies, including working with customers and internal teams to determine correct application
• Monitor and maintain accurate accounts receivable records, ensuring all transactions are properly documented
• Track and maintain lien rights deadlines for active jobs across multiple states, ensuring compliance with state-specific requirements
• Prepare and update lien-related reporting to support branch and project team visibility
• Maintain organized and up-to-date records of lien filings, notices, and deadlines
• Assist project managers with collection efforts, including follow-up on outstanding receivables and resolution of billing disputes
• Collaborates with the Credit Manager to collect, verify and manage confidential credit data used to evaluate and establish new customer accounts
• Coordinate with branch personnel to resolve payment issues and support timely collections
• Support month-end close activities related to accounts receivable and cash application
• Build and maintain effective working relationships with customers, project managers, and Accounting staff
• All other duties as assigned

Skills and Qualifications

• College-degree preferred
• Prior experience in accounts receivable, cash application, or collections strongly preferred
• Strong organizational skills with the ability to track and manage multiple deadlines (especially lien rights)
• High level of accuracy and attention to detail
• Strong problem-solving skills, particularly in researching and resolving payment discrepancies
• Proficiency in Excel, Word, and data entry
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong verbal and written communication skills
• Ability to work collaboratively with project teams and customers

Benefits:

• Paid Time Off (PTO)
• Retirement Plans
  • 401K Savings Plan
  • Employee Stock Ownership Plan (ESOP)
• Health Plan
• Dental Plan
• Vision Plan
• Flexible Expending Account for healthcare
• Long and Short Term Disability
• Life Insurance
• Advancement and growth opportunities
• Performance bonuses (Incentive program)

Work Environment / Working Conditions
The employee will work in a busy, informal, yet professional office environment. Noise levels are generally moderate but may increase during interactions with customers and company personnel. This job description is not intended to cover all duties and responsibilities of the position. Employees may be required to perform additional duties as assigned by supervisors or management. Performance evaluations will be based, in part, on the responsibilities listed in this description.

Physical Demands
Prolonged periods of seated work at a computer are required

Disclaimer
Precision Walls, Inc. reserves the right to revise this job description at any time. This job description does not constitute a contract for employment. Employment with Precision Walls, Inc. is at will, and either the employee or the Company may terminate employment at any time, with or without cause.

Employment with Precision Walls is contingent upon successful completion of a pre-employment background check and drug screening. Each situation is reviewed individually in accordance with company policy.

Why PWI?

At Precision Walls, Inc. our Company has a track record of hiring, developing, and promoting quality performers of excellent character. We offer our employees competitive wages, a fun TEAM working environment, career growth and advancement opportunities. Our Company invests in each employee to provide them with the resources to succeed, make a difference, and transform their careers. We do more than help build buildings, we help our employees build their own successful futures!

100% Employee Owned

As an employee-owned company, we are passionate and dedicated to working like owners and as a team to enhance the success of the company. We are proud to be able to share in the benefits of our success through our ESOP program.

Precision Walls is an Equal Opportunity Employer. We welcome all qualified applicants to apply - regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Military Friendly Employer

We value the knowledge, skills and abilities you acquired in the military. Whether you are an active serve member transitioning or a military spouse, we want you to consider a rewarding career.