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Records Assistant Jobs in Sandy, UT (NOW HIRING)

Robert Half

Staff Accountant

Sandy, UT · On-site

$22.80 - $26.40/hr

Process vendor invoices and support timely payments while maintaining accurate accounts payable records. * Assist with customer billing, cash application, and follow-up activities related to accounts ...

Southern Tire Mart

Service Writer

West Valley City, UT · On-site

Maintain accurate and organized service records. * Assist in maintaining a clean and welcoming front counter area. * Ensure all customer interactions reflect Southern Tire Mart's service standards.

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Records Assistant information

See Sandy, UT salary details

$7

$17

$29

How much do records assistant jobs pay per hour?

As of Aug 11, 2026, the average hourly pay for records assistant in Sandy, UT is $17.65, according to ZipRecruiter salary data. Most workers in this role earn between $14.62 and $19.18 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.
What are the most commonly searched types of Records jobs in Sandy, UT? The most popular types of Records jobs in Sandy, UT are:
What cities near Sandy, UT are hiring for Records Assistant jobs? Cities near Sandy, UT with the most Records Assistant job openings:
Records Assistant jobs near you

Police Information Specialist - Records Technician

City of Salt Lake City

Salt Lake City, UT • On-site

Full-time

Posted 15 days ago

Job description

Position Title:
Police Information Specialist - Records Technician
Bargaining Unit:
AFSCME
Job Description:
This classification is reserved for incumbents whose position is covered by the contract of a recognized collective bargaining unit (AFSCME).
Working under the general supervision of the Records Program Manager and Shift Supervisors, incumbent while processing, reviewing and gathering police information from a variety of handwritten documents, electronic storage and mobile data devices. Enters and reviews data in automated Records Management Systems (RMS). Researches and retrieves information in response to request for service from department employees, other agency personnel and the general public, including GRAMA records requests. Maintains files via Bureau of Criminal Identification. along with special assignments and a variety of technical duties required to provide more complex police information and support services to department employees, law enforcement agencies, criminal prosecutors, judicial agencies, and the general public.
This is a specialized and responsible position requiring independent judgment, effective decision making, frequently interacts with other employees and the general public, and requires the ability to maintain confidentiality.
If this position requires operation of a city-owned motor vehicle, the employee may be subject to a motor vehicle record check as part of the onboarding or hiring process.
  • Receives and processes telephone, electronic, and walk-in inquiries for service from department employees, other agency personnel and the general public by phone or in person. Uses knowledge of the Records Management System (RMS) and operation procedures to research, collect or retrieve information to respond to inquiries. Safeguards police records and ensures that any data is disseminated in accordance with policy, statutes and law.
  • Provides no trespass signs, clearance letters and police reports. Releases police information in response to subpoenas. Processes and completes expungement requests. Assists in preparation and submission of the monthly National Incident- Based Reporting System (NIBRS) report for our agency.
  • From handwritten documents and electronic devices, enters and/or processes police reports, events, and associated records and documents into the automated Records Management System (RMS). Verifies and appends all associated police reports/documents, property reports, arrest bookings, and citations to the appropriate reports. Operates computers and specialized office equipment.
  • Provides information and referrals as necessary in response to queries or complaints from the public and other agencies. Process and maintains specific GRAMA (Government Records Access and Management Act) requests to the appropriate division or staff members in order to provide the proper information to the requestor.
  • Receives payments, handles money, issues receipts, and keeps accurate records of transactions. May assist at the Service Window collecting fees, issuing ID Cards and fingerprinting for both public and city employees.
  • Reviews all entry components in the Records Management System (RMS) for accuracy and quality control.
  • Receives and processes various types of reports and requests for services from divisional, departmental, law enforcement, prosecutorial and judicial employees was well and the general public.

  • Receives and acts on the National Law Enforcement Telecommunications System (NLETS) and Teletype messages and requests. Composes written responses to teletypes to acknowledge receipt or to notify the sender of action taken. Reviews all National Crime Information Center (NCIC) to ensure accuracy and quality control, including Validations; makes entries, modifications and removes information pertaining to missing persons, stolen vehicles/articles/guns and wanted persons on National Crime Information Center (NCIC). Adheres to all requirements by BCI in order to maintain access to NLETS and NCIC.
  • May serve on divisional and departmental committees as a representative of the Records Unit.
  • Sorts and distributes mail and drives a City or Department vehicle to deliver and receive mail/paperwork from other city/county offices.
  • Performs other duties as assigned.

MINIMUM QUALIFCATIONS:
  • Graduation from high school or equivalency
  • Ability to obtain and maintain, within six months of hire, certification on Utah Criminal Justice Information System (UCJIS) files and successfully complete established Records Management System (RMS) training and examination.
  • Ability to learn divisional and departmental policies, procedures, and systems as well as related laws and regulations, and ability to work in compliance with these directives.
  • Ability to perform related duties with a high level of accuracy and expertise.
  • Ability to work well as a team member and effectively maintains professional relationship with coworkers and the public at all times.
  • Effective verbal communication skills.
  • Demonstrated proficiency in the use of personal computers.
  • Possession of valid state driver license or Utah driving privilege card.

WORKING CONDITIONS:
  • This position requires shift work that may include weekends and holidays.
  • Light to moderate physical effort with little exposure to environmental hazards. Intermittent sitting, standing and walking kneeling, reaching and climbing. Occasionally required to lift moderate weights.
  • Exposure to stressful situations as a result of human behavior.
  • The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

Offers of employment are contingent on successful completion of a criminal background check in accordance with City policy and applicable law. Criminal offenses will be reviewed on a case-by-case basis and do not automatically disqualify a candidate from City employment.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
POSITION TYPE
Full-Time
POSITION SALARY RANGE
$21.99 (Entry) - $33.06 (Year 8)
DEPARTMENT
Police
Full Time/Part Time:
Full time
Scheduled Hours:
40

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